Thank You Email and Hand Written Thank You Note Guest Speaker Writing Thank You notes is a social and professional courtesy. When someone has performed service, work, a courtesy, or just about anything that deserves appreciation, a Thank You is in order. While expressing a simple verbal Thank You can be sufficient in many circumstances, some Thank You’s should be written. When someone has done an especially good job, created a positive outcome for you, gone out of their way when not necessary, or the sentiment needs to be more formal or documented, a written note might be best. A well written Thank You note sends a positive message to the receiver about the sender – that you are thoughtful and appreciative! Sending a timely Thank You note can be an effective means for fostering good will. For your Professional Email assignment, you will write a thank you email and a hand written thank you note to our guest speaker. You will upload the email to dropbox by the due date and deliver the hand written note to me in class. Follow the directions below for this assignment: Hand Written Thank You Note 1. Get a Thank You card (blank inside) with a matching envelope. You will provide the wording. 2. Hand written Thank You notes should include certain content. Please read the article linked below on the topic of Thank You note content. Thank You notes are typically not more than 4-6 sentences. http://www.huffingtonpost.com/jacqueline-whitmore/january-is-national-thank_b_6413650.html 3. Refer to the content of the article to write your note. Pen the note on blank paper first to allow for revising and editing before transferring the sentiment in its final form to the card. 4. Don’t forget to include a salutation, date, and signature. 5. Place the completed note in the envelope. 6. DO NOT SEAL THE ENVELOPE. DO NOT MAIL. 7. Address the front of the envelope to your recipient and your return address. [Dr. Tyler Curley, Legislative Deputy, Office of the Mayor, City of Long Beach] Look up the address. 8. Turn in the letter to your instructor in class on the due date. Thank You Email 1. Sometimes it is appropriate to send an email Thank You note. 2. An email Thank You requires both content and formatting be aligned with appropriate writing conventions. 2. Read Pages 140-142 in your textbook to learn proper formatting for an email. 3. Pay attention to information regarding the subject line, salutation, complementary close, and email signature. 4. Refer to textbook Pages 140-142 and the content article linked above as you compose your email Thank You Note. DO NOT SENT THE EMAIL. 5. Take a screen shot of the entire email screen. 6. Upload the Screen Shot to the appropriate Beach Board Dropbox by the due date and time. I WILL MAKE SURE YOUR THANK YOU NOTE GETS TO OUR GUEST SPEAKER. Best wishes with this fun assignment!
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