Ensure a Safe Workplace

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Business Finance

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No word limits as long as the questions are being answered properly, plagiarism is not acceptable and better to be precise and to the point. Covering the workplace safety and ensuring the best workplace practices to avoid any harm

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SUMMATIVE ASSESSMENT TOOL This Assessment summary is to be completed by the VTI Assessor and is to be used as the final record of this student’s competence. Student Name: Student ID No: Unit Code: BSBWHS501 Unit Title: Ensure a safe workplace Result S - Satisfactory NS – Not Satisfactory Assessment Task Outline Assessment Task 1  WHS reports (x2 ), WHS procedures (x1) and WHS portfolio of evidence (x1)  Observable Behaviours Assessor Checklist S | NS Assessment Task 2  Knowledge Evidence  Assessor Knowledge Evidence Checklist S | NS Final Assessment Result for this unit C = Competent NC = Not Yet Competent Assessor feedback on student’s performance and knowledge outcome for this Unit of Competency: ______________________________________________________________________________ _______________________________________________________________________________ Student Declaration: I declare that the evidence I have submitted for this unit of competency is my own work. I believe that my work meets all the rules of evidence and principles of assessment such as current, sufficient, valid and authentic. I further declare that I have been assessed in this unit and been provided with appropriate feedback and I have been advised of my result. I also am aware of my appeal rights. Name: ___________________________________ Signature: ____________________________ Date: ____/_____/_____ Assessor Declaration: I declare that I believe that the evidence that I have assessed for this task is this student’s own work and that I have conducted a fair, valid, reliable and flexible assessment. In addition, I have assessed this student have provided appropriate feedback to the student. Name: ___________________________________ Signature: ____________________________ Date: ____/_____/_____ Note – For international students, VTI will securely retain all completed Assessment items relating to this Unit of Competency for six months from the date the decision of competence for the individual Unit of Competence was made. Completed Assessment evidence will be attached, where indicated, and not handed back to the student. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Student Information:  Students must complete all Assessment Tasks and submit their evidence to the Assessor.  Students will be given feedback by the Assessor on the evidence they have submitted for summative assessment.  Based on the evidence submitted by the student, each Assessment Task will be deemed as either S – Satisfactory or NS – Not Satisfactory by the Assessor. The Assessor will use Assessment Task Checklists to ensure that all the assessment requirements have been achieved.  If an Assessment Task is deemed as NS – Not Satisfactory, the Assessor will provide specific feedback to the student and the student will then be required to re-submit their evidence.  When all Assessment Tasks have been deemed as S – Satisfactory, the student will then be deemed C – Competent.  If all the Assessment Tasks are not satisfactorily completed, the student will be deemed NYC – Not Yet Competent and the Assessor will detail the reasons for this assessment decision on the front page of this document.  Students can appeal to Vocational Training Institute’s CEO against an assessment decision. This appeal should be made in writing within 7 days of the assessment decision, outlining their reasons for the appeal. Reasonable Adjustments to the Assessment Tasks – by student request Reasonable adjustments can be made to the assessment tasks for students who have special needs. Students with special needs should contact the assessor as soon as possible to explain their situation and discuss alternative approaches. Note to Assessor - Assessment Conditions: Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced by individuals carrying out work health and safety duties in the workplace and include access to:     organisational WHS policies and procedures WHS legislation, regulations and codes of practice case studies and, where possible, real situations interaction with others. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 ASSESSMENT TASK 1 STUDENT INFORMATION Activity 1. For this activity, you will be required to write a report that will address:  How Australian Hardware should establish, implement, maintain and evaluate a Work Health and Safety (WHS) Management System for their Hobart, Tasmania Store (which is to be commissioned in the very near future). o To assist you with this Activity, you have been provided with Australian Hardware – Geelong Store - Work Health and Safety (WHS) Management Plan (Attachment 1). To ensure organisational WHS compliance, this newly established WHS Management System for their Hobart store, must be in accordance with current WHS legislation applicable in this state. This will include all the required WHS policies, procedures and record keeping requirements for this store.  Once you have developed your draft report, show it to your Trainer for feedback incorporate any changes you believe are required and submit your final report to your Assessor, as evidence for summative assessment. During Activity 1, you will be observed by your Assessor demonstrating the following: Establishing a WHS management system in a work area by:  Locating, adapting, adopting and communicating WHS policies that clearly define Australian Hardware’s commitment to complying with WHS legislation  Identifying duty holders and define WHS responsibilities for all workplace personnel in Australian Hardware according to WHS legislation, policies, procedures and programs  Identifying and approve financial and human resources required by Australian Hardware WHS Management System (WHSMS) BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Activity 2. For this activity, you will be required to develop a further report on how Australian Hardware should:  Establish, implement, maintain and evaluate effective and compliant participation arrangements for managing WHS, which must include: o identifying duty holders, and o identifying and approving the required resources including developing and implementing a training program  Show your draft report to your Trainer for feedback incorporate any changes required and submit the final notes to your Assessor as evidence for summative assessment. During Activity 2, you will be observed by your Assessor demonstrating the following: Establishing and maintaining effective and compliant participation arrangements for managing WHS in Australian Hardware Hobart store by:  Working with Australian Hardware workers and their representatives to set up and maintain participation arrangements according to relevant WHS legislation  Appropriately resolving issues raised through participation and consultation arrangements according to relevant WHS legislation  Promptly providing information about the outcomes of participation and consultation to Australian Hardware workers and ensure it is easy for them to access and understand Activity 3. For this Activity, you will be required to:  Establish, implement, maintain and evaluate procedures for effectively identifying hazards, and assessing and controlling risks using the hierarchy of risk control at Australian Hardware, in their Tasmanian store. o Show your draft procedures for identifying hazards, assessing and controlling risks to your Trainer for feedback, incorporate any changes you believe are required and submit your final procedures to your Assessor as evidence for summative assessment. During Activity 3, you will be observed by your Assessor demonstrating the following: Establishing and maintaining procedures for effectively identifying hazards, and assessing and controlling risks in a work area by:  Developing procedures for ongoing hazard identification, and assessment and control of associated risks  Including hazard identification at the planning, design and evaluation stages of any change in the workplace to ensure that new hazards are not created by the proposed changes and existing hazards are controlled  Developing and maintain procedures for selecting and implementing risk controls according to the hierarchy of control and WHS legislative requirements  Identifying inadequacies in existing risk controls according to the hierarchy of control and WHS legislative requirements, and promptly provide resources to enable implementation of new measures  Identifying requirements for expert WHS advice, and request this advice as required BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Activity 4. For this Activity, you will be require to develop a portfolio of documents that include:  The complete documentation for Australian Hardware ‘s WHS Management System; and  The benefits of involving a WHS expert in overviewing your recommended Australian Hardware‘s WHS Management System o Show your draft portfolio of evidence (i.e. documentation for Australian Hardware‘s WHS Management System and the ‘benefit of involving a WHS expert” document) to your Trainer for feedback, incorporate any changes you believe are required and submit your finalised portfolio to your Assessor as evidence for summative assessment. During Activity 4, you will be observed by your Assessor demonstrating the following: Evaluating and maintaining a work area WHS management system by:  Developing and provide a WHS induction and training program for all workers in a work area as part of the organisation’s training program  Using a system for WHS record keeping allowing identification of patterns of occupational injury and disease in the organisation, and to maintain a record of WHS decisions made, including reasons for the decision  Measuring and evaluate the WHSMS in line with the organisation’s quality systems framework  Developing and implement improvements to the WHSMS to achieve organisational WHS objectives  Ensuring compliance with the WHS legislative framework to achieve, as a minimum, WHS legal requirements BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Assessment Task 1 The evidence the student will need to submit to their Assessor for summative assessment: Activity 1. For this activity, you will be required to write a report that will address:  How Australian Hardware should establish, implement, maintain and evaluate a Work Health and Safety (WHS) Management System for their Hobart, Tasmania Store (which is to be commissioned in the very near future). To ensure organisational WHS compliance, this newly established WHS Management System for their Hobart store, must be in accordance with current WHS legislation applicable in this state. This will include all the required WHS policies, procedures and record keeping requirements for this store.  Submit your final report to your Assessor, as evidence for summative assessment. During Activity 1, you will be observed by your Assessor demonstrating the establishment of a WHS management system in a work area. Activity 2. For this activity, you will be required to develop a further report on how Australian Hardware should:  Establish, implement, maintain and evaluate effective and compliant participation arrangements for managing WHS, which must include: o identifying duty holders, and o identifying and approving the required resources including developing and implementing a training program  Submit your final notes to your Assessor as evidence for summative assessment. During Activity 2, you will be observed by your Assessor demonstrating establishing, and maintaining effective and compliant participation arrangements for managing WHS in Australian Hardware’s Hobart store. Activity 3. For this Activity, you will be required to:  Establish, implement, maintain and evaluate procedures for effectively identifying hazards, and assessing and controlling risks using the hierarchy of risk control at Australian Hardware, in their Tasmanian store.  Submit your final procedures to your Assessor as evidence for summative assessment. During Activity 3, you will be observed by your Assessor demonstrating the establishing and maintaining procedures for effectively identifying hazards, and assessing and controlling risks in Australian Hardware’s Hobart store. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Activity 4. For this Activity, you will be require to develop a portfolio of documents that include:  The complete documentation for Australian Hardware ‘s WHS Management System; and  The benefits of involving a WHS expert in overviewing your recommended Australian Hardware‘s WHS Management System  Submit your finalised portfolio to your Assessor as evidence for summative assessment. During Activity 4, you will be observed by your Assessor demonstrating the evaluation and maintenance of Australian Hardware‘s WHS Management System Your Assessor will use the Observable Behaviours – Assessment Task 1 – Assessor Checklist to ensure that you have completed all the assessment requirements for this Assessment Task. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 OBSERVABLE BEHAVIOURS - ASSESSMENT TASK 1 – ASSESSOR CHECKLIST Student Name: Student ID No: Unit Code: BSBWHS501 Unit Title: Ensure a safe workplace This checklist is to be completed by the Assessor and used as a record of student performance for this Assessment Task. Note to the Assessor  You are to use this checklist when assessing the evidence provided by the student as a result of the student completing this Assessment Task.  You should conduct your assessment in accordance with the Principles of Assessment and Rules of Evidence as outlined in ASQA’s Standards for RTO’s 2015: Clause 1.8.  Attach the student’s:  Report that will addressing how Australian Hardware should establish, implement, maintain and evaluate a Work Health and Safety (WHS) Management System for their Hobart, Tasmania Store  Report on how Australian Hardware should establish, implement, maintain and evaluate effective and compliant participation arrangements for managing WHS  WHS Procedures  Portfolio of a complete documentation for a WHS management system and benefit document to this Assessment Tool. During Assessment Task 1, did the student provide evidence of their ability to establish a WHS management system in a work area by: Satisfactory Locating, adapting, adopting and communicating WHS policies that clearly define the organisation’s commitment to complying with WHS legislation  Yes  No Identifying duty holders and define WHS responsibilities for all workplace personnel in the work area according to WHS legislation, policies, procedures and programs  Yes  No Identifying and approve financial and human resources required by the WHS management system (WHSMS)  Yes  No BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 During Assessment Task 1, did the student establish and maintain effective and compliant participation arrangements for managing WHS in a work area by: Satisfactory Working with workers and their representatives to set up and maintain participation arrangements according to relevant WHS legislation  Yes  No Appropriately resolving issues raised through participation and consultation arrangements according to relevant WHS legislation  Yes  No Promptly providing information about the outcomes of participation and consultation to workers and ensure it is easy for them to access and understand  Yes  No During Assessment Task 1, did the student establish and maintain procedures for effectively identifying hazards, and assessing and controlling risks in a work area by: Satisfactory Developing procedures for ongoing hazard identification, and assessment and control of associated risks  Yes  No Including hazard identification at the planning, design and evaluation stages of any change in the workplace to ensure that new hazards are not created by the proposed changes and existing hazards are controlled Developing and maintain procedures for selecting and implementing risk controls according to the hierarchy of control and WHS legislative requirements Identifying inadequacies in existing risk controls according to the hierarchy of control and WHS legislative requirements, and promptly provide resources to enable implementation of new measures Identifying requirements for expert WHS advice, and request this advice as required  Yes  No  Yes  No  Yes  No  Yes  No During Assessment Task 1, did the student evaluate and maintain a work area WHS management system by: Satisfactory Developing and provide a WHS induction and training program for all workers in a work area as part of the organisation’s training program  Yes  No Using a system for WHS record keeping to allow identification of patterns of occupational injury and disease in the organisation, and to maintain a record of WHS decisions made, including reasons for the decision  Yes  No Measuring and evaluate the WHSMS in line with the organisation’s quality systems framework  Yes  No Developing and implement improvements to the WHSMS to achieve organisational WHS objectives  Yes  No Ensuring compliance with the WHS legislative framework to achieve, as a minimum, WHS legal requirements  Yes  No BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 During Assessment Task 1, did the student provide the following performance evidence? Satisfactory Establish, implement, maintain and evaluate a work health and safety (WHS) management system for a work area of an organisation in accordance with WHS legislation including policies, procedures and record keeping  Yes  No Ensure organisational WHS compliance Establish, implement, maintain and evaluate effective and compliant participation arrangements for managing WHS including identifying duty holders, identifying and approving the required resources and developing and implementing a training program Establish, implement, maintain and evaluate procedures for effectively identifying hazards, and assessing and controlling risks using the hierarchy of risk control Provide information and complete documentation for a WHS management system  Yes  No Identify requirements for and request expert WHS advice.  Yes  No Assessment Task 1 Student Declaration: I declare that the evidence I have submitted for this Task is my own work; and that I have been assessed in this assessment task, as well as have been provided with feedback. In addition, I have been advised of my result and I am aware of my appeal rights. Assessor Declaration: I declare that I believe that the evidence that I have assessed for this Task is this students own work and that I have conducted a fair, valid, reliable and flexible assessment. In addition, I have provided appropriate feedback. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018  Yes  No  Yes  No  Yes  No  Satisfactory or  Not Yet Satisfactory Student Name: _________________________ Student Signature: ______________________ Date: ____/_____/_____ Assessor Name: ________________________ Assessor Signature: _____________________ Date: ____/_____/_____ Page 1 of 14 Knowledge Evidence – Task 2 Student Assessment Information       You are to read the following five (5) questions and seek for guidance from your Assessor for clarification, if required. Please print your answers for each question on separate sheet, making sure that your Name, your Student ID, Unit Name and Code, Task Number, Question number and Date of submission are included on your answer sheet. o As this is an “Open Book” Assessment, you may use any material provided to you by your Trainer relating this Unit of Competency or use the Internet to research for a suitable response, however this will require you to identify the source that you have used, at the end of your answer. Before submitting your answer sheet please show it to your Trainer for feedback and incorporate any changes you believe are necessary before submitting your final answers to your Assessor as knowledge evidence for summative assessment. Your Assessor will deem each answer as either S – Satisfactory or NS - Not Satisfactory. In the event that you are deemed NS – Not Satisfactory, you will receive specific feedback from your Assessor and you then will be required re-submit the answer(s) on a separate page. Ensure that your Name, Student ID, Unit Name and Code, Task Number, Question number and Date of submission on your re-submitted answer(s). Only when have answered all the questions S- satisfactorily you then will be deemed S – Satisfactory for this Assessment Task. Task 2- Student Assessment Instructions: The evidence needed to be provided for assessment For this Assessment Task you will be required to answer five (5) questions on a separate, typed sheet: Question 1. Identify and detail relevant WHS Acts, regulations and codes of practice Question 2. Specify relevant WHS organisational policies, procedures, programs and practices Question 3. Explain hazard identification and risk-management processes Question 4. Describe the hierarchy of risk control and how it is applied in the workplace Question 5. Specify in-house and WHS legislative reporting requirements Your Assessor will use the Knowledge Evidence Checklist – Assessment Task 2 - to ensure that you have completed all the assessment requirements for this Assessment Task. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 KNOWLEDGE EVIDENCE - ASSESSMENT TASK 2 – ASSESSOR CHECKLIST Student Name: Student ID No: Unit Code: BSBWHS501 Unit Title: Ensure a safe workplace This checklist is to be completed by the Assessor and used as a record of student performance for this Assessment Task. Note to the Assessor  You are to use this checklist when assessing the evidence provided by the student as a result of the student completing this Assessment Task. You should conduct your assessment in accordance with the Principles of Assessment and Rules of Evidence as outlined in ASQA’s Standards for RTO’s 2015: Clause 1.8.  Attach the student’s typed answers for the knowledge-based questions to this Assessment Tool. During Assessment Task 2, did the student provide the following knowledge evidence? Satisfactory Identify and detail relevant WHS Acts, regulations and codes of practice  Yes  No Specify relevant WHS organisational policies, procedures, programs and practices  Yes  No Explain hazard identification and risk-management processes  Yes  No Describe the hierarchy of risk control and how it is applied in the workplace  Yes  No Specify in-house and WHS legislative reporting requirements  Yes  No BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Assessment Task 2 Student Declaration: I declare that the evidence I have submitted for this Task is my own work; and that I have been assessed in this assessment task, as well as have been provided with feedback. In addition, I have been advised of my result and I am aware of my appeal rights. Assessor Declaration: I declare that I believe that the evidence that I have assessed for this Task is this students own work and that I have conducted a fair, valid, reliable and flexible assessment. In addition, I have provided appropriate feedback. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018  Satisfactory or  Not Yet Satisfactory Student Name: _________________________ Student Signature: ______________________ Date: ____/_____/_____ Assessor Name: ________________________ Assessor Signature: _____________________ Date: ____/_____/_____ Page 1 of 14 Attachment 1. Australian Hardware – Geelong Store Work Health and Safety (WHS) Management Plan 1 1.1 Organisational information ................................................................................................ 16 Management and review ...................................................................................... 16 1.2 Organisational details ........................................................................................... 16 1.3 Details of persons at workplace with WHS responsibilities .................................. 16 2 2.1 Roles and responsibilities ................................................................................................... 17 Management Commitment at Australian Hardware ............................................ 17 2.2 Senior Management ............................................................................................. 17 2.3 Managers and Supervisors .................................................................................... 18 2.4 Contractors ........................................................................................................... 18 2.5 Workers ................................................................................................................. 19 2.6 People with specific WHS roles and responsibilities ............................................ 19 3 3.1 General WHS information .................................................................................................. 22 Legislation ............................................................................................................. 22 3.2 Compliance Codes and other guidance ................................................................ 22 3.3 WHS policy ............................................................................................................ 24 3.4 Other policies ........................................................................................................ 26 3.5 Insurances ............................................................................................................. 45 4 4.1 Risk management .............................................................................................................. 46 Identifying hazards and managing risks ................................................................ 47 4.2 Hierarchy of control .............................................................................................. 47 5 5.1 Emergency and critical incident response ........................................................................... 48 Emergency preparedness ..................................................................................... 48 Emergency procedure ....................................................................... 48 Emergency meeting point ........................................................................... 48 Emergency contact list for the site ............................................................... 48 5.2 Incident procedure................................................................................................ 48 5.3 Notifiable critical incidents ................................................................................... 48 5.4 First aid.................................................................................................................. 49 5.5 Document control and records management ...................................................... 49 BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 6 6.1 Induction and training ........................................................................................................ 51 Worker induction .................................................................................................. 51 6.2 Worker training ..................................................................................................... 52 7 7.1 Consultation and communication ....................................................................................... 53 Consultation .......................................................................................................... 53 7.2 Communication ..................................................................................................... 53 7.3 Disciplinary procedures......................................................................................... 54 8 8.1 Store safety procedures ..................................................................................................... 55 Management of the work environment ............................................................... 55 8.2 Store rules ............................................................................................................. 55 8.3 Store amenities ..................................................................................................... 55 8.4 Store security ........................................................................................................ 55 8.5 Store signage ......................................................................................................... 55 8.6 Personal protective equipment ............................................................................ 56 8.7 Managing hazards ................................................................................................. 56 Falls from heights ....................................................................................... 56 Falling objects ............................................................................................ 57 Work near overhead or underground essential services .................................. 57 Electrical ................................................................................................... 57 Plant ......................................................................................................... 57 8.8 Managing other store hazards .............................................................................. 58 Ladder safety ............................................................................................. 58 Manual handling ........................................................................................ 58 Slips, trips and falls ..................................................................................... 58 Hand operated and power tool use .............................................................. 58 Sun safety ................................................................................................. 59 9 Monitoring and Review ...................................................................................................... 60 BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 1 Organisational information 1.1 Management and review This WHS Management Plan has been developed by Australian Hardware to outline our approach to managing work health and safety (WHS) at our Geelong Store, Victoria. We will: 1.2 1.3  Make this plan available to all workers and contractors at our Geelong store and ensure they have the opportunity to read, understand, clarify and ask questions  Keep a copy of our WHS Management Plan readily available  Review the plan regularly throughout and make any revisions known to those working at this store or at Australian Hardware in accordance with organisational and legislative requirements. Organisational details Business name: Australian Hardware Ltd – Geelong Store Address: Geelong, Victoria Contact person: ABS – Store Manager – Geelong Store Work phone: 000000000 Mobile phone: 0000000000 Fax: 00000000 Email: abs@australianhardware.com ABN: 4000000000 Details of persons at workplace with WHS responsibilities Position Senior Management such as Chief Executive Officer Store Manager Line Managers Employees & Consultants Contractors BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 2 Roles and responsibilities 2.1 Management Commitment at Australian Hardware An essential feature of any successful Work Health and Safety Management System is demonstrated by the commitment from management, at all levels within the organisation, to ensure that their Work Health and Safety Management System is implemented and reviewed on a regular basis. At Australian Hardware Geelong’s store, we develop and promote a safety culture within the organisation where accidents are an exception rather than the rule and hazards are readily reported and are quickly resolved consultatively. Officers of the PCBU (person conducting business or undertaking) have responsibilities under the Occupational Health and Safety Act 2004 to ensure due diligence. Due Diligence means, an officer must:  have an understanding of the nature of their operations and the hazards and risks associated with those operations  ensure appropriate resources and process to enable identification, elimination or control of specific WHS hazards, risks, and compliance with specific obligations (with regards to consultation and incident notification)  have up to date knowledge of WHS laws and compliance requirements that relate to their business  verify that risk and hazards are being appropriately controlled  ensure there is a process for receiving, considering and ensuring a timely response to information regarding incidents, near misses, identified hazards and risks  ensure verification of the provision and use of the resources and processes that have been implemented for the purposes of auditing and review 2.2 Senior Management of Australian Hardware Senior managers have a responsibility to:  Publish policies and procedures explaining Australian Hardware’s management approach to WHS and Return to Work and monitor compliance with these policies.  Ensure mechanisms are provided for effective WHS consultation with all workers.  Ensure organisational compliance with WHS and workers compensation legislation.  Ensure an effective Australian Hardware WHS Management Plan is in place including objectives and targets.  Ensure appropriate resources and budget allocations for resolving WHS issues including provision of training and equipment and ensuring that they are utilised.  Monitor WHS performance including compliance with external regulations and standards and internal policy and procedures.  Maintain relevant knowledge of WHS issues.  Act as a role model by demonstrating safe work behaviours. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 2.3 Managers and Supervisors of Australian Hardware Managers and supervisors have responsibilities on behalf of Australian Hardware, but must also comply with their requirements as workers. It is their responsibility to:  Ensure adherence to WHS policies and procedures.  Consult with workers and elected Health and Safety Rrepresentatives on WHS issues.  Ensure that workers are equipped with the information, instruction, training and supervision that they need to work safely.  Identify, assess if necessary and control hazards within their area of responsibility.  Encourage early reporting of incidents and forward information to Return To Work Coordinators immediately  Assist with initiating an early return to work on suitable duties after a workplace incident or injury  Access sources of WHS information and systematically disseminate information to all workers.  Ensure that workers including volunteers and contractors are aware of, and abide by, all relevant health and safety procedures; particularly those relating to the operation of plant and equipment.  Develop safe work procedures as required and ensure adherence to these procedures.  Provide Personal Protective Equipment (PPE) as required and ensure workers are aware of correct usage and storage requirements.  Ensure all plant and equipment is properly maintained  Maintain relevant knowledge of WHS issues.  Act as a role model by demonstrating safe work behaviours. 2.4 Contractors of Australian Hardware Contractors who are engaged by Australian Hardware are responsible for:  Fulfilling the duties for their own operations in safe manner  Identifying all high risk construction work associated with their activities and ensuring safe work method statements are developed and implemented  Complying with the duties as listed under ’Workers’ (see 2.5)  Following all Australian Hardware safety policies and procedures and site rules  Complying with Australian Hardware’s WHS Management Plan  Complying with any direction given to them by Australian Hardware  Undertaking Australian Hardware site-specific induction before starting work and signing off that they have completed this induction; ensuring that the workers they engage undertake site specific orientation with a WHS focus  Ensuring they have the correct tools and equipment and these are in a serviceable condition for the tasks they need to undertake BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 2.5 Australian Hardware Workers All workers (including those employed by contractors) are responsible for:  Taking reasonable care of their own health and safety; including taking reasonable care of others that may be impacted by their actions or lack of actions i.e. not place themselves or others at risk by any act or omission  Taking reasonable care that their conduct does not adversely affect others  Cooperating with Australian Hardware’s WHS policies or procedures  Participate in the development of a safe and healthy workplace.  Comply with instructions given by Australian Hardware for their own safety and health and that of others, in adhering to safe work procedures.  Co-operate with Australian Hardware’s management in its fulfilment of their legislative obligations.  Take reasonable care to ensure their own safety and health and that of others, and to abide by their duty of care as required by WHS legislation.  To report any injury, hazard, illness or near miss immediately, as soon as practical to their supervisor.  Not wilfully or recklessly interfere with any safety equipment provided by Australian Hardware. 2.6 Australian Hardware employees with specific WHS roles and responsibilities 2.6.1 Australian Hardware Geelong Store Manager is responsible for:  Preparing, updating and implementing Australian Hardware’s WHS Management system, including all associated procedures  Identifying and observing all legal WHS requirements ensuring that all works are conducted in a manner without risk to workers  Planning to do all work safely  Participating in the planning and the design stages of trade activities  Identifying WHS training required for an activity by ensuring workers undertake identified WHS training  Communicating and consulting with workers  Investigating hazard reports and ensuring that corrective actions are undertaken assisting in rehabilitation and return to work initiatives dispute resolution BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 2.6.2 Manager with specific OHS responsibilities Specific responsibilities for WHS will be included in the position description of Australian Hardware’s WHS Manager. These WHS responsibilities will include, but are not limited to:  Contribute to the development of Australian Hardware’s WHS Management Plan for the organisation.  Identify, assess if necessary and control hazards.  Access sources of WHS information and systematically disseminate information to all Australian Hardware workers and contractors.  Maintain professional knowledge of WHS issues.  Develop a schedule of maintenance procedures for Australian Hardware’s buildings, plant and equipment.  Develop Australian Hardware’s policies and procedures as required  Develop safe systems of work, ensure adherence to Australian Hardware’s polices and ensure adherence to the associated procedures.  Identify training needs of workers for safe systems of work and safe work procedures.  Ensure that WHS training records are maintained for workers and contractors.  Ensure Australian Hardware’s plant, equipment and property maintenance records are kept in accordance with WHS Regulation and organisational policies and procedures.  Ensure emergency evacuation procedures are in place and plan necessary training and drills on a regular basis that include both workers and contractors.  Ensure adherence to first aid policies, procedures and Compliance Code.  Ensure that all contractors adhere to contractor management procedures.  Ensure that workers including volunteers and contractors are aware of, and abide by, all relevant health and safety procedures  Act as a role model by demonstrating safe work behaviours.  Ensure WorkCover is advised of any serious incident or dangerous occurrence immediately; including completing and submitting appropriate Incident Notification documentation within WorkCover specified timelines. 2.6.3 Return To Work (RTW) Coordinator responsibilities  Implement the Return To Work Program of the organisation.  Review the Return To Work Program to ensure it is updated as required.  Advise the workers compensation insurer or any injured or ill worker within 48 hours of being made aware of the matter.  Negotiate, coordinate, implement and monitor the return to work of injured / ill staff cases to ensure an effective outcome.  Refer to nominated rehabilitation providers and approve and monitor their programs where appropriate.  Liaise with all key players regarding the rehabilitation of the injured worker including insurer, nominated treating doctor, treating providers, coordinator and worker. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14  Provide education to staff regarding the Return To Work Program.  Provide information to management about the Return To Work Program and workers compensation costs BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 3 General WHS information 3.1 Legislation Relevant legislation and regulations 3.2 Tick if applicable Occupational Health and Safety Act 2004 (Victoria)  Occupational Health and Safety Regulations 2007 (Victoria)  Accident Compensation (Occupational Health and Safety) Act 1996  Workplace Injury Rehabilitation and Compensation Act 2013  Dangerous Goods Act 1985  Equipment (Public Safety) Act 1994  Accident Compensation Regulations 2012  Dangerous Goods (Explosives) and (Transport by Road or Rail) Amendment Regulations 2013  Dangerous Goods (Storage and Handling) Regulations 2012  Equipment (Public Safety) Regulations 2007  Workplace Injury Rehabilitation and Compensation Regulations 2014 (commencing 1 July 2014)  AS/NZS 4804:2001 Occupational health and safety management systems – general guidelines on principles, systems and supporting techniques.  Compliance Codes and other guidance Relevant Compliance codes 1 Tick if applicable Confined spaces  First aid in the workplace  Communicating occupational health and safety across languages*  Hazardous manual tasks  Workplace amenities and work environment  Prevention of falls in general construction* Foundries* Managing asbestos in workplaces 1 Note that these Compliance codes are available at date of publication. It is the responsibility of the WHS Manager to be aware of the latest available Codes. These are available at www.vwa.vic.gov.au BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Removing asbestos in workplaces BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 3.3 WHS policy Purpose The purpose of this policy is to ensure that work is carried out safely in accordance with Australian Hardware’s ethical and legal obligations to provide and maintain a safe workplace. Australian Hardware recognises its responsibility to provide a healthy and safe working environment for employees, contractors, clients and visitors. Australian Hardware is committed to the continued wellbeing of its employees and to ensuring that all employees are safe from injury and health risks while undertaking work-related duties, including home-based work. Scope The scope of this policy covers all employees and contractors of Australian Hardware – Geelong Store. Responsibility Responsibility for the implementation of this policy rests with employees and management of Australian Hardware with responsibility for providing a safe place of work. Management at the Geelong Store are responsible for:  Consultation with employees regarding health and safety and changes to legislation and/or working practices which may affect the workplace  Providing and maintaining a safe and healthy environment for work  Providing support, training, and supervision to employees to ensure a safe and healthy workplace  The provision of adequate resources for employees to meet health and safety management system targets.  Individual employees are responsible for:  Following all workplace health and safety policies and procedures  Ensuring that they report all potential and actual risks to managers/supervisors  Taking care to protect their own health and safety and that of their colleagues at work  Ensuring that their own, or others’, health and safety is not adversely affected by the consumption of drugs or alcohol  Encouraging others to follow healthy and safe working practices in the workplace. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Relevant legislation/ standards Updated/ authorised  Occupational Health and Safety Act 2004 (VIC)  AS/NZS 4804:2001 Occupational health and safety management systems – general guidelines on principles, systems and supporting techniques. 09/2012 – Lynn Lee (Finance Manager, Geelong). BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Health and safety management system principles and objectives In order to ensure a healthy and safe working environment, Australian Hardware will: 3.4  Establish a safe and healthy workplace  Ensure compliance with all relevant legislation  Provide written procedures and instructions for safe working practices and material safety data sheets (MSDS) where required  Provide appropriate support, instruction, training and supervision to employees to ensure safe working practices  Consult employees and affected persons on health and safety issues  Set and monitor clear performance goals for prevention and lessening of illnesses and injuries in the workplace for employees, contractors and visitors (including clients and volunteers)  Detect hazards leading to assessment and appropriate control activities for all risks in the workplace  Commit to participation in workplace health and safety matters by all senior managers, line managers, supervisors and staff (including employee representatives)  Access and provide appropriate information relating to working safely and the training required for organisational employees to carry out their duties in a safe manner  Establish and commit to a health and safety management system and continual improvement including internal/external audits and systematic management review. Other policies Refer to Australian Hardware - Geelong General Operations Manual for all other policies BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Risk Management Policy Purpose The purpose of this policy is to recognise risk management as an essential component of good management practice. Australian Hardware is committed to ensuring the implementation of risk management processes that focus on the proactive management of risks across the organisation. This risk management policy forms part of Australian Hardware’s internal controls and corporate governance arrangements. The risk management policy is designed to: Scope  Identify, evaluate, control and manage risks  Ensure potential threats and opportunities are identified and managed  Inform management and staff members about their roles, responsibilities and reporting procedures with regards to risk management  Ensure risk management is an integral part of planning at all levels of the organisation.  Monitor and disclose any changes to the company’s risk profile. The scope of this policy covers all risks that could have a material impact on the company, including those related to:  People  Objectives (including financial performance)  Customers  Assets  Reputation  The environment. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Responsibility Responsibility for the implementation of this policy rests with employees and management of Australian Hardware with responsibility for providing a safe place of work. Management at the Geelong Store are responsible for:  Consultation with employees regarding hazard and risk assessment and management in accordance with OHS legislation and compliance codes.  Determine what types of risk are acceptable and which are not  Set the standards and expectations of staff with respect to conduct  Approve major decisions affecting Australian Hardware risk profile or exposure  Monitor the management of significant risks to reduce the likelihood of potential organisational risks and threats or failure  Perform annual review of Australian Hardware approach to risk management and approval of changes or improvements to key elements of its processes and procedures  Implement policies on risk management and internal control where this is deemed appropriate  Identify and evaluate areas of significant risks potentially faced by Australian Hardware for consideration by the managers and partners  Identify areas where risk management is not adequately addressed and advise the partners accordingly  Review and update the risk management strategy  Undertake an annual review of the effectiveness of systems of internal control and provide an annual report for partners, including a summary review and respective recommendations.  Individual employees are responsible for:  Following all workplace health and safety policies and procedures  Ensuring that they report all potential and actual risks to managers/supervisors  Familiarise themselves with the content of the risk management policy and clarify any aspects necessary with a senior team member  Consider any risks they feel could impact on them meeting their objectives and either manage the risk if it is in their control to do so, or inform management/partners of their concerns  Advise store management/ partners about any fraud or unethical BSBWHS501 Ensure a safe workplace V2.2 behaviour. Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Relevant legislation/ standards Updated/ authorised  Occupational Health and Safety Act 2004 (VIC)  AS/NZS 4804:2001 Occupational health and safety management systems – general guidelines on principles, systems and supporting techniques. 09/2012 – Lynn Lee (Finance Manager, Geelong). BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Principles of Risk Management Australian Hardware is committed to achieving its vision, business objectives and quality objectives. This will be achieved through the proactive management of risk at all levels of the organisation. Australian Hardware acknowledges that embracing innovative ideas and practices carries with it risks, but that these are identifiable and measurable and therefore capable of being subject to realistic risk mitigation processes. Accountabilities Store manager at Geelong Store are accountable for:          The development, implementation, maintenance and review of appropriate policies, procedures and systems for the management of all risks within their area of responsibility Providing assurance that the systems of risk management and internal control within their area of responsibility operate effectively in all respects. The Chief Risk Officer at Geelong store is accountable for: Demonstrating, through a program of assurance and review, the effectiveness of, and compliance against, those systems used to identify and manage risk Providing an effective system for assurance, at six monthly intervals, from employees with specific delegated responsibilities under this policy The provision of an appropriate insurance program The identification of material changes to the company’s risk profile and recommending their disclosure All managers, supervisors and employees are responsible for: Taking all reasonable and practicable steps to perform their responsibilities delegated under this policy and the related systems and procedures. Procedure: Development of a Risk Management Profile The following outlines the process for developing a risk management profile. 1. Establish the context Define and identify the environment, characteristics and stakeholders, their goals and objectives, and the scope of the specific risk management process. Develop criteria against which risks are evaluated and identify the structure for risk management. 2. Identify and describe risks Risks are best identified through a collaborative approach involving a cross section of Australian Hardware stakeholders. All conceivable risks must be considered. Ensure any certainties are identified as problems and addressed in the risk management profile. 3. Conduct current risk analysis An analysis of the risks is conducted to determine their causes, and estimate their probability and consequences. This analysis provides the basis for working on the ‘right’ risks. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 4. Conduct risk evaluation Risks are considered and prioritised according to their potential impact, and each risk is assessed to determine its level of acceptability. 5. Develop and implement proposed risk treatments    Risk treatments are developed to cost-effectively reduce, contain and control risk. Formal risk management reporting mechanisms are defined and documented. Categorise the risk likelihood. Hierarchy of controls An objective of the Occupational Health and Safety Act 2004 is the elimination, at the source, of risks to the health, safety and welfare of persons at work. Regulations supporting the Occupational Health and Safety Act require the elimination of risks as the first step in risk control. For example: 1. Elimination — eliminating toxic substances, hazardous plant or processes which are not necessary to a system of work. If risks cannot be eliminated, occupational health and safety legislation requires that they be reduced so far as is practicable by using one or more of the following methods: 2. Substitution — substituting a toxic substance, hazardous plant or process with one known to be less harmful to health. Substitution is not only a preferred control method; it may also be the least expensive. For example, substituting a less hazardous material to control a vapour hazard makes more sense than installing an expensive ventilation system. 3. Isolation — enclosing or isolating a hazard such as a toxic substance, plant or process from employees, to eliminate or reduce the risk of injury or illness. Using a fume cupboard or sound enclosure booths are examples of moving a hazardous process away from the main work area (and other employees) to a site where emissions can be controlled. 4. Engineering controls — changing processes, equipment or tools, for example: machine guards and machine operation controls; ventilation to remove chemical fumes and dusts, and using wetting down techniques to minimise dust levels; changing layout of work levels to minimise bending and twisting during manual handling. 5. If a risk to workplace health and safety remains after the above methods have been used, administrative controls should be applied or, if these are still not adequate, personal protective clothing and equipment worn. These methods of risk control are not preferred because the source of the risk is not eliminated or reduced. 6. Administrative controls — changing work procedures to reduce exposure to existing hazards. For example: reducing exposure to hazards by job rotation; limiting the number of employees exposed to the hazard by limiting access to hazardous areas. 7. Personal protective clothing and equipment — devices and clothing which provide individual employees with some protection from hazards. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 An effective personal protective clothing and equipment system requires considerable effort by the employer to ensure that: proper protective devices are selected; employees are individually fitted; proper instruction on the need for, and use of, personal protective clothing and equipment is provided; standards are enforced; and an effective system of cleaning and maintenance is devised. 6. Monitor, report, update and manage risks As risks change constantly, the risk profile is continuously monitored, reviewed and updated by management. New risks may be identified as more information becomes available and existing risks may be eliminated through the effectiveness of the risk treatments/actions. Record risks identified through regular audit on the risk audit log. Record risk management activities on the risk management register. Australian Hardware’s Risk Management Framework This framework encompasses a number of elements that together facilitate an effective and efficient operation, enabling the company to respond to a variety of operational, financial, commercial and strategic risks. These elements include: Policies and procedures A series of policies underpin the internal control process. These policies are endorsed by the partners and are implemented and communicated by the store management to all staff. These policies include:  Human resources policies: Staff travel policy, Harassment Policy, WH&S Policy, Return to work policy, Work/life balance policy, Equity/discrimination/diversity policy, Parental leave policy and Organisational culture policy  Financial policies: Bad debt policy, Cash reserving policy and Revenue/expenditure recognition policy. Monthly reporting Decisions to rectify problems are made at regular meetings of the partners. Comprehensive reporting at staff meetings is designed to monitor key risks and their controls. Business planning and budgeting The business planning and budgeting process is used to set objectives, agree on action plans, and allocate resources. Progress towards meeting business plan objectives is monitored regularly by store managers and partners. Risk management review The partners are required to report monthly. External audit BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 The final audit of financial statements is controlled by an external chartered accountant who provides feedback to the partners. Information and records management policy BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Purpose The purpose of this policy is to provide guidance and direction on the creation and management of information and records and to clarify staff responsibilities. Australian Hardware is committed to establishing and maintaining information and records management practices that meet its business needs, accountability requirements and stakeholder expectations. The benefits of compliance with this policy will be trusted information and records that are well described, stored in known locations and accessible to staff and clients when needed. Australian Hardware will implement fit-for-purpose information and records management practices and systems to ensure the creation, maintenance and protection of reliable records. All information and records management practices in Australian Hardware are to be in accordance with this policy and its supporting procedures. Scope The scope of this policy covers all employees and contractors of Australian Hardware – Geelong Store, to all aspects of the business and all business information created and received. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Responsibility Responsibility for the implementation of this policy rests with employees and management of Australian Hardware with responsibility for providing a safe place of work. Management at the Geelong Store are responsible for:  Senior executive officers/managers are responsible for the visible support of, and adherence to, this policy by promoting a culture of compliant information and records management within the organisation and contributing to the development of strategic documents such as the information and records management framework and strategy.  Managers and supervisors are responsible for ensuring staff, including contract staff, are aware of, and are supported to follow, the information and records management practices defined in this policy. They should advise the information and records management unit of any barriers to staff complying with this policy. They should also advise the unit of any changes in the business environment which would impact on information and records management requirements, such as new areas of business that need to be covered by a records authority. Individual employees are responsible for:  Understand that good information management is essential to business and government accountability  Understand that records can be an important means of making and accounting for judgements where situations are not explicitly covered in policies and procedures  Know and follow their work group and the businesses information and records management policies and procedures  Use records and information to meet businesses obligations. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Relevant legislation/ standards Updated/ authorised  Archives Act 1983  Electronic Transactions Act 1999  Evidence Act 1995  Freedom of Information Act 1982  Privacy Act 1988  Australian Standard For Records Management - AS ISO 15489 09/2012 – Lynn Lee (Finance Manager, Geelong). Procedures for Information and record management The Australian Standard For Records Management - AS ISO 15489 provides strategies and operational guidelines for the implementation of records management practices and procedures in any organisation. The Standards are designed to help organisations create, capture and manage full and accurate records to meet their business needs and legal requirements as well as to satisfy other stakeholder expectations. They apply to records in any format or media, created or received by any public or private organisation during the course of its activities. The Standard has been used as guidance in preparation of these instructions. Creation and maintenance of information and records At Australian Hardware, business information and records must be created and captured by everyone subject to this policy. Business information and records created provide a reliable and accurate account of business decisions and actions. All business information and records created and received are captured into endorsed information and records systems unless they can be disposed of under a normal administrative practice (NAP). Regular training is offered on titling records and when and where to capture records. Systems used to maintain information and records Australian Hardware primary information and records management system is our electronic document records management system (EDRMS). Where possible, all incoming paper correspondence received by the organisation should be converted to digital format and saved into the EDRMS. In limited circumstances, such as for particular security purposes, there may be a requirement for paper files to be created. Please contact the information and records management unit in these instances. The following business and administrative databases and software applications are endorsed for the capture and storage of specific information and records. These include: BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14  Businesses operative systems  Financial management systems A full register of endorsed systems are used to create or manage information and records can be found at http://www.australianhardwaregeelong.com.au/informationandrecords/password or the businesses local server, which must be again password protected with restrictive access. These endorsed systems appropriately support information and records management processes such as creation and capture, storage, protection of integrity and authenticity, security, access and retention, destruction and transfer. Corporate records must not be maintained in email folders, shared folders, personal drives or external storage media as these lack the necessary functionality to protect business information and records over time. Records created when using social media applications or mobile devices may need to be captured into an endorsed system. Sharing corporate information within Australian Hardware: Information and records are a corporate resource to which all staff may have access, except where the nature of the information requires restriction. Access restrictions should not be imposed unnecessarily but should protect:  individual staff, or client privacy  Sensitive material such as security classified or material with dissemination limiting markings, for example ‘Cabinet in Confidence’. When handling information, staff is reminded of their obligations under the organisational values and Code of Conduct, the Crimes Act 1914 and Public Service Regulations. Release of publicly available information: In accordance with our obligations under the Information Publication Scheme and in the spirit of open-government policies, access to publicly available information will be provided on our website (www.australianhardwaregeelong.com.au). This is the responsibility of Marketing, Public relations and Information & Technology Department. The public additionally have legislative rights to apply for access to information held by Australian Hardware under the Freedom of Information Act 1982 and the Archives Act 1983. These apply to all information held by the business, whether in officially endorsed records management systems or in personal stores such as email folders or shared and personal drives. Responses to applications for access under Freedom of Information legislation are the responsibility of Public Relations Department. Responses to applications for access under the Archives Act are the responsibility of the National Archives of Australia. Retention or destruction: At Australian Hardware records are destroyed when they reach the end of their required retention period set out in records authorities issued by the National Archives of Australia. Retention periods BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 in records authorities take into account all business, legal and government requirements for the records. Our company uses a number of general and agency-specific authorities to determine retention, destruction and transfer actions for its records. Some records can be destroyed in the normal course of business. These are records of a short-term, facilitative or transitory value that are destroyed as a ‘normal administrative practice’. Examples of such records include rough working notes, drafts not needed for future use or copies of records held for reference. Australian Hardware has a normal administrative practice (NAP) policy which has been approved by the National Archives of Australia and which further defines the use of NAP by staff. The NAP policy can be located at head office. You should be familiar with the policy and be aware that unauthorised destruction not only risks penalties under the Archives Act but may expose the business to a range of other risks including:  an inability to comply with regulatory and legislative responsibilities such as the Freedom of Information Act 1982 and the Privacy Act 1988;  an inability to provide access to information requested by legal discovery action; and  damage to organisational reputation Staff should not destroy records, other than in accordance with our NAP policy, without the approval of the information and records management unit. Transfer: At times certain records may be required to be transferred out of the custody of Australian Hardware. This occurs when records of archival value are no longer being actively used. In this instance Australian Hardware transfers them to the National Archives. We are still able to access records if a subsequent need arises to consult records in National Archives care. Another instance where records may be transferred is when records are affected by administrative change and are transferred to the inheriting business. Communication and training Australian Hardware ensures that the policy will be communicated to staff and that training will be provided on aspects of the policy. When conducting training, it will be kept up to date, scheduled regularly and it will be considered how to tailor it to the trainee’s needs so that it is meaningful to different workgroups in the business. Monitoring and review At Australian Hardware, it’s our continuing commitment to reviewing the policy and monitoring compliance. Policy reviews will be conducted every six months or as required based on the changes around the organisation and its operations. When conducting a review of the policy, its relevance is considered along with its continuing appropriateness and staff is made aware of its requirements. Monitoring activities will be undertaken such as feedback, surveys, observance to ensure staff adoption of the policy at regular intervals. Direct supervisors are responsible for monitoring compliance of their staff, they must be aware of their responsibility and the standards expected of their staff. For example: BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 This policy will be updated as needed if there are any changes in the business or regulatory environment. It is scheduled for a comprehensive review by 2014. This review will be initiated by the head of the records and information management unit and conducted by an internal committee of senior management. Compliance with this policy will be monitored by the information and records management unit (with the support of workplace supervisors). Levels of compliance will be reported at least annually to senior management. Policy and Procedures POLICY TITLE: ADMINISTERED BY: APPLICABILITY: REHABILITATION AND RETURN TO WORK MANAGER HUMAN RESOURCES ALL EMPLOYEES Policy Statement The rehabilitation and return to work of employees at Australian Hardware recovering from illness or injury will conform to ‘best practice’ standards and comply with relevant legislative and regulatory requirements. This policy covers activities such as reporting illness and injury cases, processing workers compensation claims. Injury evaluation, deciding alternate duties and designing return to work programs. Australian Hardware's commitments Australian Hardware is committed to the provision of a safe and healthy working environment, and to the effective management of any occupational illness or injuries which do occur. Australian Hardware recognises that management has a responsibility to assist workers to remain at work or to return to work as soon as is safely possible following a work-related injury or illness. Australian Hardware will undertake to do this by:  Ensuring procedures and practices encourage consultation, co-operation, and coordination; and are standardised throughout the organisation  Ensuring that injury management activities commence as soon as possible after injury and every effort is made to provide suitable and meaningful duties consistent with the nature of the injury/illness, after seeking appropriate medical assessment  Providing support throughout the return to work process to minimise the effects of the injury/illness and ensure that an early return to work is a normal practice and expectation  Preparing a return to work plan and providing suitable duties/employment for an injured employee as soon as is safely possible, as an integral part of the return to work process  Consulting with employees and where applicable any union representing them to ensure that our return-to-work program operates effectively BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14  Ensuring that participation in a return-to-work program will not, of itself, prejudice an injured employee  Ensuring the confidentiality of an employee’s information in relation to work-related injury or illness and the return to work process  Modifying work practices, duties or equipment, where practicable, in order to assist employees to remain at work or to return to suitable employment after injury, and to prevent re-injury or repeat injuries  Reviewing this program on a regular basis in the light of industry best practice  Allocating adequate resources to ensure the objectives of this policy are met. Worker’s return to work rights and obligations Injured worker rights are:  To be provided with return to work information and be consulted about how that information is to be made available  To the extent that it is reasonable for Australian Hardware to do so, to be provided with suitable employment if they have a current work capacity or pre-injury employment if they no longer have an incapacity for work for a period of 52 weeks in accordance with the legislation.  To be consulted by Australian Hardware about planning their return to work.  To be provided with clear, accurate and current details of their return to work arrangements as part of planning for their return to work.  To the extent that it is reasonable for Australian Hardware to do so, to be consulted and be provided with information about their return to work. The injured worker must be given a reasonable opportunity to consider and express their views about their return to work and have those views taken into account.  To be represented, assisted and supported (except by a legal practitioner) during any stage of the return to work process, including in the consultation process. Injured worker’s obligations are:  In co-operation with Australian Hardware and the Agent, to make reasonable efforts to actively participate and cooperate in planning for their return to work.  In co-operation with Australian Hardware and the Agent, to make reasonable efforts to return to work in suitable or pre-injury employment at their place of employment or at another place of employment.  To actively use an occupational rehabilitation service where provided and cooperate with the provider of that service. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14  To actively participate and cooperate in assessments of their capacity for work, rehabilitation progress and/or future employment prospects at the request of Australian Hardware and/or the Agent.  To actively participate and cooperate with the representative of the Agent in an interview to enhance their opportunities to return to work, as required.  If an issue about their return to work arises, to attempt to resolve the issue in accordance with the procedure for resolving return to work issues (see above). If you do not comply with one or more of the above obligations, your weekly payments may be suspended, terminated or ceased and determined in accordance with the legislation by our Agent. Additional details regarding the rights and obligations of an injured worker are available in VWA’s Return to Work Obligations – Information for workers fact sheet available from vwa.vic.gov.au or via the VWA Advisory Service ph: (freecall) 1800 136 089 or (03) 9641 1444. Related documents See also the following policies and forms:  Return to Work Plan (template) Procedures When an injury occurs 1. It is the employee's responsibility to notify their supervisor of any work-related injury/illness as soon as is practicable. 2. Once an injury is notified Australian Hardware will ensure that the injured person receives appropriate first aid and/or medical treatment as soon as possible and will conduct an investigation to prevent a recurrence. 3. Australian Hardware will notify their insurer of any significant injury within 48 hours of the above and within 7 days for any other type of injury. Injuries will be recorded in the Australian Hardware Register of Injuries file as soon as practicable after notification. Follow-up after injury The designated Return-to-Work Coordinator will cooperate with the insurer and consult with the worker and the treating doctor in developing and complying with an injury management plan for an injured worker. The Return-to-Work Coordinator will maintain a case file and protect the confidentiality of the information on this file. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Finding suitable duties When the injured employee is, according to medical assessment, capable of return to work, an individual return to work plan will be developed offering suitable duties which will be identified after consultation with relevant parties and will be specified in writing. Appropriate assistance will be given to workers from a non-English speaking background and to those permanently unable to return to pre-injury duties. The return to work plan, the workplace, work systems and tasks will be modified as necessary, to the extent practicable, to assist with a worker’s recovery and return to work. Involving a rehabilitation provider The following accredited rehabilitation provider(s) are available to assist when required in the return to work of those employees who suffer a workplace injury or illness: ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ Injured employees will, however, retain the right to nominate an accredited provider of their own choice. Consultation Employees will be informed of their rights and responsibilities and of Australian Hardware’s rehabilitation policy and program. Such consultation will be effected through Occupational Health & Safety Committees/Representatives, and the relevant unions of this organisation. Disputes Australian Hardware accepts the need to consult with employees and any union representing them regarding disputes and to contact the insurer, WorkCover, or an Injury Management Consultant. Glossary Workers compensation Compulsory employer financed, 'no-fault', occupational disabilities program for the treatment of work-related illness or injury. Return to work coordinator Person or organisation responsible for the management of workers compensation claims including negotiation, legal compliance and reporting responsibilities. Injury management This term encompasses all the activities associated with ensuring the safe and early return to work of an injured worker to the workplace. Injury management program Developed by the insurer, the Injury Management Program is the “umbrella” with which an employer’s return to work program must be consistent (NSW). It is a coordinated and managed program that integrates all aspects of injury management including treatment, rehabilitation, retraining, claims management and employment management practices. Return to work procedures BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Established by the employer, the return to work procedures includes rehabilitation policy and obligations and is developed in consultation with workers and respective unions. Sets out how injuries/illness will be managed in the workplace.. It is recommended that the Return To Work procedures be reviewed every two years or when a need for review is indicated, for example, a change in the legislation or when problems are identified. The timeframe for reporting injuries will form part of the Return to Work Program. Rehabilitation policy The overall statement of intent (and philosophy) of the employer. It sets out the organisation’s commitment to the process of injury management. It also mentions the importance of consultation and cooperation with agreed procedures. In best practice organisations, the rehabilitation policies include brief references to the systems and procedures to be employed, and the key players and their duties. Injury management plan This is developed by the insurer in consultation with the worker, employer and treating doctor. Development of the plan must commence within 3 days of being notified of a significant injury. It sets out the plan relating to a specific individual, and is an evolving document. Significant injury A significant injury is when an injured worker cannot undertake their usual duties and/or normal hours for a continuous period of more than a specified number of calendar days (which varies across jurisdictions). Return to work plan (sometimes known as rehabilitation plan or program) The Return To Work plan is a ‘living’ document, agreed to by all parties and aimed at achieving ‘suitable employment’ for the injured worker. The plan outlines ‘suitable duties’, with restrictions and details about how these duties will be monitored and reviewed at the workplace. Suitable duties (also known as alternative, selected or light duties) Work that can be done by the injured worker while recovering from injury, if the worker is not fit for the usual duties. Suitable duties can include parts of the job the worker was doing before being injured; the same job but on reduced hours, or different duties altogether. Rehabilitation provider Providers may include an internal employee (return to work coordinator/rehab coordinator, case manager) or external consultant (accredited rehabilitation provider or consultant). For example, Health professionals who provide rehabilitation services to injured workers and their employers. WorkCover agents or claims agents In some States return to work coordinators need to liaise with WorkCover agents or claims agents (as opposed to the insurer) in relation to injury claims Return to Work Plan The following return to work plan has been developed for: Employee's Name:________________________ Date:_______________ 1. Job title: ___________________________________________________________ 2. Work location: ___________________________________________________________ BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 3. Supervisor: ___________________________________________________________ 4. Treating Doctor: ___________________________________________________________ 5. Nature of Injury: ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ 6. Suitable Alternative Duties: ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ 7. Specific duties to be avoided ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ 8. Hours/days of work ___________________________________________________________ ___________________________________________________________ 9. Wages, Award (if applicable) ___________________________________________________________ ___________________________________________________________ 10. Commencement date: ___________________________________________________________ 11. Length of program: __________________________________________________________ 12. Review dates: ___________________________________________________________ ___________________________________________________________ 13. General comments: ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 The following parties have agreed to this Return to Work Plan: ______________________________________(Injured worker) ______________________________________(Supervisor) _____/____/____ _____/____/____ ______________________________________(Rehab coordinator) _____/____/____ ______________________________________(Treating doctor) _____/____/____ ______________________________________(Union rep - optional) _____/____/____ A copy of this completed Return To Work Plan must be sent to all named parties. Australian Hardware’s Melbourne Store Human Resources Department retains original signed copy. 3.5 Insurances Insurance type Company Policy number Expiry date Public Liability Insurance Allianz 5555 30 June 2015 Workers Compensation Policy Allianz 1111 30 June 2015 WorkCover Insurance Victorian WorkCover Authority 0000 30 June 2015 BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 4 Risk management We have a risk management systems to identify hazards to the health and safety of workers,clients and others and control the risks associated with those hazards. Hazards may arise from the environment in which the work is conducted, the activities being undertaken and the clients receiving assistance. Hazard identification, risk assessment and risk control strategies help the PCBU to do everything reasonably practicable to reduce the risk of injury and meet the duty of care requirements imposed by the legislation. Hazard identification strategies generally fall into two categories – planned and incidental. Planned hazard ID Workplace inspection – own or host employer. Office and work areas should be inspected on a regular basis to identify any hazards missed through incidental mechanisms. Disability Enterprise work areas should be inspected on a more regular basis due to the nature of the work being undertaken. Work areas belonging to host employers for clients undertaking work experience should be inspected prior to placement to ensure the safety of the client and any support staff during that placement. Plant/equipment inspections. Part of the plant maintenance guidelines and would include pre-use as well as regular inspections. Home inspection. For providers of in-home support or accommodation services an inspection of the home environment and the equipment being used should be undertaken prior to commencing the service and then on a regular basis due to potential changes in condition etc. Venue inspection. A Community Venue being accessed as part of a Community Support program on a regular basis should undergo a venue assessment. A pre-use inspection should be undertaken for venues being used on a one-off basis or at the beginning of the visit. Consider if the venue meets the needs of individual clients. Client risk assessment. An initial intake assessment of the client as well as specific behaviour or manual handling assessments should be undertaken prior to commencing services and regularly thereafter. Activity risk assessment. Jobs undertaken by Disability Enterprises should be risk assessed to identify any inherent risks and specific staff requirements/skills. Other organised client activities such as bowling, swimming etc. should also be risk assessed to determine suitability for client group and controls required. Pre-purchase assessments. Both workplaces, including houses leased or purchased, and equipment leased or purchased should be assessed for suitability and any necessary controls required prior to commencing usage. Incidental hazard ID Hazard report form. Used by staff and volunteers to make you aware of new hazards not identified in the above assessments due to client change of status, deterioration of the workplace etc. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Incident report form. Used by staff and volunteers to report any incident. You may have a number of incident report forms depending on information you need to capture e.g. client behavioural incidents. However you are required to record all incidents to staff and others whether they result in an injury or not as well as any first aid provided by WHS legislation. You should also review your incident register on a regular basis to identify any trends which may identify the presence of a hazard. You are also required to report serious incidents to the Regulator which require admission as an inpatient. Staff injuries which may result in the need for time off work and/or medical attention must be reported to your workers compensation insurer within two days of the incident. Incident investigation. Any incident resulting from work activities should be formally investigated to identify the root causes and suitable corrective actions. This investigation must be recorded. 4.1 Identifying hazards and managing risks We will systematically identify hazards and assess risks in the workplace by using the hierarchy of control (see 4.2) in conjunction with:  developing Safe Work Method Statements (SWMS) to control risks associated with high risk construction work  using a risk management form to control general construction risks where necessary  We will also identify risks:  before we buy or re-order any chemicals  when introducing a new task  when new information is received about tasks, procedures, equipment or chemicals. All hazards that are identified must be reported immediately to the Managers or Supervisors. We will inform our workers of our risk management procedures and ensure they are trained in risk management (see 7). 4.2 Hierarchy of control We will control all risks we identify by applying the Hierarchy of Controls as follows:  Eliminate  Substitute  Isolate  Engineering controls  Administrative controls  Personal Protective Equipment  Where possible, we will implement risk controls that are high in the order and will implement multiple controls where necessary. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 5 Emergency and critical incident response 5.1 Emergency preparedness To ensure we are prepared for an emergency we:  show all workers and subcontractors the emergency point as part of their induction (this is included in our induction checklist)  display emergency procedures in the store office or other visible location  check and mark fire extinguishers at the beginning of the project and six-monthly after that Emergency procedure In the event of a fire or similar emergency evacuation:  stop work immediately and vacate the workplace  assist anyone in the workplace who may not be familiar with the evacuation procedures  call emergency services on 000 or on 112 from a mobile phone. Other emergency numbers are on display in the store office (if applicable)  notify the Store Manager  assemble in the nominated assembly points until you receive further instructions from the Store Manager/ WHS Manager or emergency services personnel Emergency meeting point Our emergency meeting point is Carpark 1 Emergency contact list for the site Our emergency contact list is provided overleaf. We maintain emergency contact details for all workers on our sign-in register. 5.2 Incident procedure If an incident occurs at the workplace the procedure is:  immediately notify your Managers or Supervisors  do not interfere with the scene of the incident  depending on the nature and severity of the injury, the WHS Manager will notify Victorian WorkCover Authority(see 6.3). The WHS Manager may record details of the incident and will ensure any remedial action is taken. 5.3 Notifiable critical incidents We will report the following critical incidents to Victorian WorkCover Authority:  a fatality  an incident requiring hospitalisation BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14  a dangerous incident, which could have resulted in someone being killed, or suffering a serious bodily injury (see 6.3 of Part A for definition).  In the event of such an occurrence:  notify the WHS Manager who must notify Victorian WorkCover Authority by the quickest means possible. The number for Victorian WorkCover Authority is 1800 136 089 – this number is on the emergency contact list  fax an Incident Notification Form to Victorian WorkCover Authority as soon as possible following the incident (must be within 48 hours)  do not disturb the site until given clearance by the WHS Manager who will take advice from Victorian WorkCover Authority  the manager or supervisor will confirm the reporting requirements required by Victorian WorkCover Authority and Victoria Police.  the WHS Manager shall only give permission to disturb the site when notified by Victorian WorkCover Authority that a formal investigation is not required  if a formal investigation is required, the WHS Manager will secure the site. 5.4 First aid We will supply adequate first aid equipment, which will be available. If anyone becomes aware that an item of first aid is out of stock or out of date, they are to notify the principal contractor immediately First aid should be administered by trained first aid personnel. 5.5  In the event of a person being injured, trained first aid personnel should:  stabilise the person and administer first aid  phone an ambulance (depending on the extent of the injuries)  if emergency services are called, notify the manager or supervisor immediately. In all other circumstances notify the WHS Manager as soon as practicable. Document control and records management The WHS Management Plan will be readily available to all our staff. This will be done in the form of a staff handbook and documentation available on the intranet. The date of the procedure or document, version and review date will be recorded. All completed forms etc will also be recorded with the orgqnisations WHS Management system. BSBWHS501 Ensure a safe workplace V2.2 Vocational Training Institute RTO 41111, CRICOS 03487C Version 2.2 Nov 2018 Page 1 of 14 Emergency Services Contacts Having the right contact numbers can be very important in an emergency. In an emergency you will need to have these contact phone numbers and details handy: Emergency Service Phone City of Greater Geelong After Hours Service 03 5272 5272 (5:00pm to 8:00am) Police Emergencies 000 Fire Emergencies 000 Ambulance Emergencies 000 Country Fire Authority Victoria State Emergency Service 132 500 (storms and floods only) Geelong Hospital Emergency Department 03 4215 0100 Geelong Hospital General Enquiries 03 4215 0000 Victorian Government Nurse on Call 1300 60 60 24 Department of Human Services (Victoria) 131 278 Bureau of Meteorology Land Weather and Flood Warnings 1300 659 217 Vic Roads 131 170 (to report traffic hazards) Barwon Water 1300 656 007 (faults and em...
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Explanation & Answer

Attached.

Work Health Safety-Outline
I.

Activity 1
A. Safe environment
B. Employee training

II.

Activity 2
A. Collaborative powers
B. Organization objectives

III.

Activity 3

A. Information collection and review
B. Evaluation procedures
IV.

Activity 4

A. Policy formulation
B. Information control


Running head: WORK HEALTH SAFETY

1

Work Health Safety
Name
Institution

WORK HEALTH SAFETY

2
Work Health Safety
Activity 1

Work health safety is important as it helps in focusing on the satisfaction of the
employees in the workplace and the identification of the methods that help in treatment of the
employees in the cases of injuries. In the case, there is need to focus on the responsibilities of the
workplace in enhancing a safe environment and in ensuring there is increase in the opportunities
that enable the employees to work in a safe environment. In the establishment process, there is
focus on the costs that the company incurs in the maintenance of a health safety environment.
The losses that the company has experienced in the past are important in helping to establish the
issues that are common to the company and the replacement of the services that helps in the
analysis of the expenses in the medical field and the change in the issues that continue to face the
economy.
In the implementation of the WHS in the store, there is focus on the health needs of the
employees. The focus is on the practices that are important towards the detection of the accidents
and the controls that help in the reduction of the risks. The principles of the establishment and
the implementation process is allocated to the manager in the human resource and this will help
in focusing on the risks that the employees face in the organization (Ciobanica, 2017). The
policies to observe include the identification of the risks that the employees face and the constant
analysis of the consequences of the employees’ actions in the organization. Keeping of records in
the store is important and this is the responsibility of the manager and this will assist the
employees to be aware of the changes taking place and the areas where there is need to
implement employee training.
Activity 2

WORK HEALTH SAFETY

3

After establishment and the implementation of the WHS plan in the Australian hardware,
the next focus is on the maintenance and the evaluation of the compliance measures. There is
focus on the participation of the management and the employees and this guides the maintenance
of the policies in the work health safety. The store allocates the responsibility of the continuous
assessment of the risks to the managers and this helps in creating an approach that helps in
increasing the collaborative powers of the employees in the organization. The structure of the
store helps in the allocation of the tasks and this helps in the reduction of the risks while
educating the employees on their rights.
The human resource department are responsible for the development of the plan and this
means there is focus on the training needs of the employees (Peace, 2017). In the case, they
develop the budget that is required for the training of the employees on work safety. The role of
the human resource is the familiarization of the employees on the changes taking place in the
environment and the role that the organization plays in maintaining their safety. The approval of
the budget is done by the CEO of the store as they are responsible for setting the strategy that
helps in achievement of the goals and the objectives of the organization. In the case, there is
reduction of the inefficiencies that are likely to arise in the implementation of the wok health and
safety plans.
Activity 3
The identification of hazards is important as there is focus on the harm that it causes and
the procedures that help in the reduction of risks. The identification of the hazards involves


Collection and the review of information on the hazards that the organization faces.



Inspection of the workplace and the rate at which the hazards recur.



Investigation of the incidences and the challenges that the safety program faces.

WORK HEALTH SAFETY

4



The methods used in the reporting of the injuries.



Determination of the actions that are important in the correction of the risks.
The analysis of the changes in the workplace environment is important in guiding the

evaluation procedure as this means there is investigation of the hazards as they occur and the
measures that are important towards the regulation of the organization. The control of the risks is
a responsibility of all the people in the organization and this helps in the assessment of the
legislative measures that enable the growth of employee responsibilities. The utilization of the
resources of the company is important as there is need to focus on a program that enhances the
safety of the employees. The management has the ability to focus on the gaps that exist in the
organization and this helps in the utilization of the expert advice on the reduction of the risks in
the organization (Pagura, 2016). The forces that are assessed that affect the utilization of the
program are analyzed in ensuring there is creation of awareness on the risks that the employees
face in the different activities and the demonstration of change in the hierarchy of control. In t...


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