City Council Budget Proposal

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Create a presentation using one of the city information documents. Your presentation must include the following:

  • Your PowerPoint® presentation must be 10 to 22 slides and approximately 25 minutes in length. - For this I only Need at least 2 slides.
  • Incorporate multi-media elements into your presentation
  • Ensure you properly cite your materials in the executive summary and presentation.

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Running head: CITY COUNCIL BUDGET PROPOSAL EXECUTIVE SUMMARY City Council Budget Proposal Executive Summary Erica Murillo CJS/365 1 CITY COUNCIL BUDGET PROPOSAL EXECUTIVE SUMMARY 2 City Council Budget Proposal Executive Summary Introduction The city council has an annual budget allocation to various departments to help run various city council’s activities. Normally, all departments under the city council prepare their budgets depending on the amount of money allocated to each department. Therefore, like all other departments, the police department had a budget already in place with various subunits allocated funds deemed necessary for efficient operations. However, the City Manager requires that 7% of the city’s budget need to be cut down. In compliance with this directive, the police department will be seeking to review its budget to find out the areas whose budget can be altered without significantly jeopardizing the police department’s operations. The Need for Police Department Budget Review There are many reasons that will compel the City Manager to issues a requirement for budget reduction. However, for whatever the reason it might be, the overall budget has to be cut down by at least 7%. Budget reduction requires proper consideration because the police department is made of several units that work together to achieve the overall goals. There are areas in the police department which will not take in the budgetary cut down. These areas are very sensitive, and its budget allocation cannot be altered without considering the impacts it will have on the overall performance of the police department. Such an area is the salaries department. On the other hand, there are some areas that can take in budget alteration without significant impacts on the overall operations. With that in mind, our team had to review the budget allocations to identify the areas whose allocations can be adjusted. A proper analysis of how the budget reduction could affect each unit was done. This was important in ensuring that the police department complies with the city’s budget reduction requirement as well as ensuring that the police department’s operations do not face a significant compromise. This led us to the solution explained below. The Police Department Budget Reduction Proposed Solution As stated above, the police department is made up of several units that handle various tasks and duties. Some of the units that require fund allocation are the human resource, purchase of equipment, money to fund legal activities and money allocated to other services needed by the police department. From these areas, some are very sensitive and budgetary change may affect the operations of the police department while others are not very sensitive. Therefore, our team decided that the best way to achieve the 7 percent budget reduction was to adjust the areas that were not very sensitive. Salaries/pay unit was considered by the team to be very sensitive and therefore may not accommodate any budgetary change. This area happens to be the one that carries the largest percentage of the total police department’s budget, but the team noted that reducing police officers and other staff’s salaries would lead to dissatisfaction and low job morale hence affecting the police operations. However, in this area we decided to cut off overtime to all police officers and this would reduce the budget by 3.7%. We also proposed eliminating any travel and lodging budget CITY COUNCIL BUDGET PROPOSAL EXECUTIVE SUMMARY 3 that are regarded as unnecessary unless it is done for investigative purposes. This will save us another $160 from the budget. We also proposed discontinuation of any hiring and recruitments that had been planned until when the budget can accommodate the process. Within the human resource department, we also noticed that we could do without the mounting unit and therefore propose that this unit be discontinued. Also, the team realized that for the time being, we could use only half of the unit to patrol the parks and any surrounding areas. From the initial budget, we realized that supplies/contractual expenses and professional services expenses sections have various areas that can be adjusted without causing significant impacts to the entire department. The team decided that training may not have a significant impact on the operations of police officers and other staff members. This is because training has always been done in previous years and therefore putting it on hold will not affect the abilities of the human resources to discharge their duties. Thus, the team proposed that training budget be reduced by half so that in case a necessary need for training emerges there are funds allocated to it and other training to be done in future. Another area that can accommodate budgetary changes is the vehicle and bike maintenance section. These are the areas that have been allocated fairly large amounts of money. The reason for proposing a budgetary allocation for these sections is because it not very often that we find defective vehicles and bikes. By urging vehicle and bike users to be more careful, we can save a significant amount of money that will not affect the operations of the police department. Therefore, we proposed a budgetary reduction of 37.01% on vehicle maintenance. General Line Item Budget Cut Numbers The table below shows the various areas that our team deemed fit for budgetary reduction. The team members believe that these are the areas that can accommodate budget reduction and will not have significant impacts on the operations of the police department. The first column of the table shows the proposed areas for budget reduction while the second column shows the current budget allocation for the proposed areas. The third and fourth columns show the amount of money to be reduced in each of the proposed areas and the corresponding percentage reduction on the overall budget respectively. Police Services Current Budget Budget Cuts Budget Reduction % Vacancies 9 Vacancies $1,070,000 1.3425% 101 Overtime $3,000,000 $2,191,716 2.7499% 160 Travel & Lodging $44,000 $35,200 .0441% 161 Training $70,000 $35,000 .0439% 180 Recruitment $20,000 $20,000 .0250% 231 Vehicle Maintenance $130,000 $52,000 .0652% 232 Mounted Unit $2,500,000 $2,175,000 2.7290% Total ________ ________ ________ $6,834,000 $5,578,916 7% CITY COUNCIL BUDGET PROPOSAL EXECUTIVE SUMMARY 4 It is important to note that there is no area that the team proposed 100% budget reduction because we realized that even though the proposed areas may not be very sensitive, they might be very necessary at some point. Therefore, all areas proposed for change has some percentage of budget currently allocation retained. Conclusion To reduce the budget by 7%, which is equivalent to $5,578,916, we had to carry out an indepth analysis of how a budget reduction in various areas will affect the police department’s operations. The areas that identified and proposed for budget reduction were cancelling job vacancies which reduced the budget by 1.3425%, Overtime payment cutting budget by 2.7499%, travel and lodging (0.0441%), training (0.0439%), recruitment (0.0250%), vehicle maintenance (0.0652%) and mounted unit (2.7290%). This reduced the overall budget by 7%. Therefore, we propose that the police department reduce its budget as indicated above so as to comply with the city manager’s requirement and maintain effective operations.
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