please find the attached file. i look forward to working with you again. good bye
Running head: FACILITATION OUTLINE
I. Introduction: Beginning the Facilitation Session
1. My name is _ and I will be your facilitator for the next few days. Previously, I have
worked closely with different organizations and facilitators in training them on IAF
Handbook’s 9-step solving model in Facilitator approach and principles. We can all introduce
ourselves, stating our role in the agency, and what we hope to learn during the workshop.
2. How many of us experienced abuse at a young age? And can we remember how we dealt
with the trauma? Young people are one of the biggest victims of violence, either though peer
bullying and maltreatment at home.
Much awareness has not been raised on youth violence in schools, and the long term
impact that such experiences have on young people.
Young people who experience violence are at a high risk of mental health illnesses,
suicide, and are likely to turn to drug abuse as a coping mechanism (WHO, 2017).
Therefore, there is a need to raise more awareness on this area.
3. In order to build a thriving community, we ought to raise young people who understand the
impact of violence. This calls for facilitators to work closely with community members in
educating young people on this issue, and in combating youth violence in order to ensure that
young people especially in schools are safeguarded.
4. In order to effectively solve a problem, we first need to know what the problem is, consider
the existing opinions and facts about the problem, look at the situation from different angles,
establish basic root causes of the problem, have alternative solutions, have a best solution to
the problem, take time before making a decision, assign responsibility, and set a scale for
5. The facilitation process is about diagnosing and intervening to help a group of individuals
identify and solve problems affecting them. My role is to passively aid the process and help
us come up with solutions as a team.
6. A facilitator is a doctor, whose main responsible is aiding a diagnosis of a certain issue,
and helping people solve these problems through their ability to adhere to an outlined
7. As facilitators, we are responsible of generating the group’s commitment and
accountability, reducing defensiveness increasing motivation of team members, ensuring high
quality decision making, and increasing innovation.
8. Facilitation requires one to remain substantively neutral in order to help the group identify
the problem on their won, make decisions, and solve the problem. This impartiality and
neutrality helps ensure group effectiveness.
9. The facilitators will aim at “building greater commitment of team members and generate
10. The mission of this forum is help us become more effective facilitators on a number of
issues including youth violence prevention, By end of this forum, we will be able to facilitate
various forums aimed at enhancing safety and security in schools though the ability to
address youth violence.
11. Anything said in this room shall remain confidential. All issues discussed in this forum,
shall remain confidential, especially matters which are confidential in nature. Therefore, after
the forum, we are expected to refrain from talking about what others said, to those who are
not part of the discussion.
12. The discussion shall be guided by various rules, including; stating one’s views and only
asking genuine questions, sharing all relevant information, only using specific examples and
agreeing what certain words shall mean, explaining one’s intentions, focusing on the interest
of the group rather than one’s position, testing all assumptions, jointly designing the steps to
take next, and discussing all issues including the un-discussible and uncomfortable ones.
13. The core values will be emphasized through employing certain strategies and techniques
in addressing the challenges which may arise, embracing transparent, curiosity, ensuring
accountability, and embracing informed choice and compassion as a guide to ensuring that
the group functions effectively.
14. A consensus approach to decision making will be adopted during this workshop. In cases
where consensus is unattainable, a majority vote approach will be adopted in order to ensure
that majority’s needs are met.
15. Questions on how to successfully facilitate teams, how to deal with certain unforeseen
uncertain events, what to say, and when to say it shall be addressed during the workshop.
Questions will be answered continuously, hence everyone should feel free to interrupt and
16. These sessions will be very helpful in gaining facilitation skills. Participating in all
sessions for the planned five days will ensure one’s ability to grasp the various topics which
will be addressed, including generating shared accountability and creating more productive
17. The team shall engage in a five day intense and instructor guided workshop aimed at
learning how to apply various facilitation skills and running more productive team. The
meeting shall be carried out from morning 8am to 5pm. The final day shall be dedicated to a
Q&A session during which individuals will discuss various issues in groups and raise
18. During the workshop, we should also anticipate the informative sessions, including the
reviewing of core facilitation principles and how to apply these during a meeting, how to run
more productive meetings, and building greater commitment from the team. Application of
value based approaches in improving performs and ensuring improved working relationships
will also be addressed.
A. Defining the Problem & Stating the Problem Statement
1. In facilitation, we should always define the problem which the forum hopes to address. The
specific urgent issue which needs to be tacked: in our case, our problem statement is Youth
violence, especially in school settings.
2. Defining the problem ensures that everyone is on board, and helps us avoid digressing to
other topics which are not as urgent, or are being addressed during other forums. Therefore,
defining this problem ensures that we understand our scope. Just as it is impossible to take a
trip without deciding where one wants to go, it is impossible to effectively solve an issue
without defining the problem and its scope. Identifying the problem also ensures that we are
clear of where we are, and how far we are from where we desire to be.
3. As a facilitator, the best activity for addressing this issue would include telling stories of
those who have experienced youth violence in school and the impact that these experiences
have had on them. Participants should also state how often they have encountered this
problem, including possible circumstances and perpetrators. This will help ensure that every
party understands the specific problem being addressed.
4. One of the participants should come forward and tell their story, and their experiences with
youth violence, especially bullying and abuse by teachers in schools. The participant will
demonstrate how the violence started, who instigated it, how they dealt with it, and how this
5. Handling the issue of youth violence will ensure its preventions by promoting on-site
screening and intervention especially with students who depict multiple risk factors of
violence including drug abuse. Intervening will also ensure that an inclusive school climate is
created, thus ensuring a sense of belonging for all students regardless of their differences of
personality, gender, race, and sexual orientation.
6. At this point, participants should write down what they have learned from the program so
far, including what has stood out the most in terms of youth violence. Participants should be
encouraged to write down what the specific problem is, the possible perpetrators, likely
victims, and the circumstances under which youth violence is likely to occur.
7. Youth violence is often carried out through bullying which could be verbal, emotional,
sexual, or through sexual abuse by fellow students. This could be influenced by racial or
sexual orientation discrimination. This violence could also be due to offender’s experiences
and psychological needs, which could be as a result of child experiences or drug abuse.
8. The aim of this program is “promoting tolerance in schools and address multiple risk
factors of violence among students, in order to prevent physical violence among young
9. During this program, we will carry out an in-depth analysis of current youth violence
trends, the effects, and prevalence in certain schools. This will make it possible to facilitate
community change in preventing violence among young people, especially in schools.
B. Root Causes: Uncovering hidden or known root causes to the Problem
1. Uncovering the root cause of a problem is the identification of the deeper problem which
needs to be addressed in order to avoid only fixing symptoms. The symptoms we see on the
surface are merely the results of a deeper problem, which the root cause. This root cause
could be due to human nature or organizational issues.
2. Root cause analysis helps us answer questions of why the problem is occurring in the first
place and identify origin of the problem.
This helps use establish what happened, why it happened, and identify options of
reducing the likelihood of the problem occurring again in future.
Root causes are facts, and these are established by testing various assumptions. These
facts can be established by testing assumptions through data gathering and analysis.
3. As per graphical representations on youth violence trends, certain youth are a higher risk of
being perpetrators or victims. Looking at the data, certain characteristics such as body size,
personality, race, and sexual orientation are some of these risk factors. As an improvisation,
let’s try out creating a scene leading to youth violence. What activities are likely to transpire
before violence occurs. At least two members should also tell a story of their own experience
with youth violence, what transpired before the violence occurred? What was the context?
4. Each participant should write down some of the factors which they think are likely to
expose one to high risk of being a victim or perpetrator. Members will also participate in
improvising a youth violence scene and what transpired before the violence. Two members
will also tell stories of their own experiences with youth violence, and the circumstances
surrounding the violence.
5. We can categorize youth violence into two root causes. These causes could be
psychological due to the mental state of the perpetrator and personality of the victim, could
be physical due to the victim’s race, age, gender or sexual orientation. Organizational
dynamics, especially the school’s administrator structure and policies could also be cause
6. What events transpired in the stories that have just been told? What events transpired
before violence erupted during the improvisation?
7. During these exercises, what were we trying to accomplish? According to our results,
what are the root causes of youth violence? As per the results, what should school and start
doing or stop doing? What lessons have we learned about root causes?
C. Generating Criteria (setting parameters for the solutions)
1. Criteria can be defined as a standard of judging a phenomenon. Criteria generation is
creation of decision options through which ideas are to be evaluated against. Criteria is the
parameters and metrics which will be used to measure the effectiveness of a solution. These
parameters are established based on the opinions, assumptions, facts, and principles
established by the team.
2. Our objective of setting parameters for the solution is to ensure that we make wise
decisions. Even though there are several alternatives to addressing the issue of youth violence
in schools, only specific ones should be selected. Generating criteria ensures that
characteristics are set for the desired result, hence the generated solutions are assessed as per
these parameters. Just like a traveler would choose a mode of transport based on criteria such
as speed, timing, and cost, when resolving youth violence, we will also need to establish such
parameters in order to select the most suited.
3. In order to make good decisions, we will develop strategies and portfolio, screen these
strategies, and select the most suited. These will be based on ...