Project Work Breakdown Structure with Durations

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Question Description

The purpose of this Individual project is to develop the Work Breakdown Structure (WBS) for the ITP project. This involves hierarchically itemizing all the tasks that, when completed, result in the successful completion of the project defined in the charter and other documents. Put another way, the scope of the project as defined in the charter and other documents will be accomplished if and when all the WBS tasks are accomplished.

In addition (an extension beyond typical WBSs), each work task in the WBS must also have its work duration estimated. That is, we need to know an estimate of how long it will take to do each task. (Group summary tasks higher up in the hierarchy need not be estimated, as later on, their durations will be automatically rolled up and calculated by MS Project.)

Since this is an Individual project you must do your own work.

Attachment preview

ITP-2 - Project Work Breakdown Structure with Durations (Individual project)

Addresses Course Outcomes #4b and 6a

The objective of this assignment is for each member of the team to individually determine the tasks that:


Will be required to build the IT project for the client organization


To put these tasks into a format that will be used to work on ITP-3 (next week)

Please post your ITP WBS assignment in your Assignment Folder; please include your last name and "ITP-2" as part of the file name (example: Jones - ITP-2 - WBS).

There are three parts to this assignment:

1. Assignment for the ITP-2 Project Deliverable - Part 1 - WBS

Review your project charter and the overview of the ITP posted in the Syllabus and in the previous project assignment. Read the Week 2 Lecture - How to Build Work Breakdown Structures. Then, individually, develop and submit a project work breakdown structure (WBS). Use the eTextbook and LEO Conferences (and other valid sources, such as www.pmi.org) and submit in MS Project .mpp format. The discussions in the Lectures in your weekly Content will help with your assignments, including this one.

By this time, I assume you have loaded the Microsoft Project demo onto your computer. If you have not yet loaded Project, please do so now. If you missed the configuration steps for MS-Project, do them now!

Required:

Your copy of MS-Project needs some configuring before you get into this assignment. Hint: This step will count towards your grade.

NOTE: This is a one-time setup. If you already did this with the Wedding-Reunion assignment, there is no need to re-configure MS-Project.

Launch MS-Project and open a Blank Project

Open the Project Options dialog

Verify your calendar options settings look EXACTLY like this

Unformatted Attachment Preview

ITP-2 - Project Work Breakdown Structure with Durations (Individual project) Addresses Course Outcomes #4b and 6a The objective of this assignment is for each member of the team to individually determine the tasks that: 1. Will be required to build the IT project for the client organization 2. To put these tasks into a format that will be used to work on ITP-3 (next week) Please post your ITP WBS assignment in your Assignment Folder; please include your last name and "ITP2" as part of the file name (example: Jones - ITP-2 - WBS). There are three parts to this assignment: 1. Assignment for the ITP-2 Project Deliverable - Part 1 - WBS Review your project charter and the overview of the ITP posted in the Syllabus and in the previous project assignment. Read the Week 2 Lecture - How to Build Work Breakdown Structures. Then, individually, develop and submit a project work breakdown structure (WBS). Use the eTextbook and LEO Conferences (and other valid sources, such as www.pmi.org) and submit in MS Project .mpp format. The discussions in the Lectures in your weekly Content will help with your assignments, including this one. By this time, I assume you have loaded the Microsoft Project demo onto your computer. If you have not yet loaded Project, please do so now. If you missed the configuration steps for MS-Project, do them now! Required: Your copy of MS-Project needs some configuring before you get into this assignment. Hint: This step will count towards your grade. NOTE: This is a one-time setup. If you already did this with the Wedding-Reunion assignment, there is no need to re-configure MS-Project. Launch MS-Project and open a Blank Project Open the Project Options dialog Verify your calendar options settings look EXACTLY like this Page 1 of 5 Verify your scheduling options look EXACTLY like this Verify your calculation settings look EXACTLY like this If you find yourself struggling with using MS-Project, please consider: • My number one choice? Do a Google search • Use MS Project's Help feature • Use the tutorials at Microsoft.com • Check out online tutorials on YouTube • Look for other on-line help • Consider using the library or a bookstore for supplemental texts • Ask a classmate for help • Ask me for help The WBS should include everything necessary to complete the project, in the approximate estimated order in which you think they will probably be done. At this stage, this deliverable should not yet include: • Predecessor / successor linkages • Dates • Resource (cost, staff, etc.) data For this deliverable I only want you to build a WBS and load durations. Project has what is called a scheduling engine that calculates the effect of changes to the schedule. As you build this deliverable, you will see what I mean. Page 2 of 5 Your WBS should include all work necessary to complete the scope of the project, specifically including the technical IT work of the project, but also including the project management work as well. Here are some suggested Level 2 WBS elements: • IT System Design • System Hardware • System Software • System Networking • System Test • Project Management • System Transition With respect to hardware, software and networking - lower level WBS elements will deal with Orders, Delivery, Receiving, Installation, etc. To reiterate, there is a lot more to the WBS than this. Do not spend too much time getting "down into the weeds". A good size for this class would be no more than 10 Level 2 elements. Decompose these to Level 3 elements (or Level 4 if absolutely necessary). Remember, the lowest level elements (in each branch) will be your work packages. Pay close attention to the Week 2 Lecture, How to Build Work Breakdown Structures, including: • WBS Creation process • Definitions • Convention for WBS structure • Considerations for building the WBS • Schedule development process • Terminology You MAY work with your teammates to determine the level 2 WBS elements. However, you should provide your own WBS elements that may be different, based on your own knowledge of the project, the project scope and what you know about IT systems. What NOT to do with your WBS Here are some (hilarious) examples from actual projects that illustrate what you should avoid in your WBS. The names have been changed to protect the innocent! But everything else is real. Activity Name Draft Charter and Project Management Plan and Draft Cost Tool Review, finalize and present Proposal to JSP Customer Relations Manager Engineering install applications in test environment for initial evaluation PM Requests Service Design/Transition folder from Service Design Validate Performance V&V Scans & Generates/Delivers Initial V&V Report to A&A / PM / ENG A&A Explains to Customer - System Categorization Document Page 3 of 5 Editorial comment Too many deliverables Too many actions, named resource doesn't belong here Too many actions Doesn't describe work Nothing specific here Uhhhhh . . . Well, that's cozy IF NEEDED - Return FW Request to Customer for Rework Engineer to submit CRQ Received by ECRB (latest 9am Friday) Meet with the IMOs to see what applications they ID and compare then against Mr. Smith's and/or General Jones' spreadsheet Test servers have been built, some issues with firewalls being worked on now to fully complete installation of application in test environment; next steps after successful f/w implementation and cBack up and restore the production data to a 3 cluster node Tasks are never conditional Oh my! What does this mean? Are we having a conversation? I'd like to see how implementation with our Enterprise Citrix is going (we are still fixing some config items) - and then would like to get with COOP manager to discuss. I'd also like to bring Joe Snorkel on discussion since we are discussing Hear from Mr. George that HQ has discussed with XYZ COOP Oh, you'd like that? Let me know if you can facilitate who would get this on the right SQL Server for the SAM folks to use for HQ software. It was mentioned today by Mr. Smersh that he agrees with my assessment of using it to keep track of all software - eventually - b It depends on which servers that are used for this application. If the servers are decommissioned then I would like to pull the licenses back. I just don't know enough about the infrastructure and application to say what they are at this point. Are we writing a novel? Didn't know "Hear" was a project activity! Cute little emoji - OMG! OMG - Again! 2. Assignment for the ITP-2 Project Deliverable - Part 2 - Durations Now you are going to define and list activities under each work package. Once you have the activities loade, load estimated durations for each one. When working with your schedule, you want to be careful not to interfere with Project's scheduling engine. This means only loading durations for activities, NOT the WBS elements! Just because Project does not stop you from changing WBS element durations, it does not mean changing them is a good idea! Scheduling conventions in Project • Do not enter activity dates (i.e., Start, Finish, etc). Only enter activity durations and let the MSProject scheduling engine calculate the dates. • Try to avoid overly small (micromanaged) or overlay large durations (which bite off more than you can chew). Rather, try to keep them reasonable and realistic. Submit Parts 1 and 2 as a single Project (.mpp) file. Include your name in the file name and post in the Assignment area for ITP-2. Be careful to post in the right place. 3. Assignment for the ITP-2 Project Deliverable - Part 3 - Questions Read and think through the options and alternatives suggested by these questions before you build your WBS. Then finally, when your WBS is completed, answer the following questions and submit them as a Page 4 of 5 word doc in addition to your wbs file (above). As a 400-level class, writing should be of a style appropriate for a senior level college class. "Yes" or "No" answers with no explanations or discussions are not appropriate answers. 1. Does your WBS include everything in your team's charter and all deliverables (promised deliverables to the client organization customer)? Does your WBS address tasks that were not discussed in the Project Charter? If so, what are they and how did you decide you needed the additional tasks? 2. Does your WBS include project management tasks necessary to manage the project, as well? 3. Did you develop your WBS top-down or bottom up approach? Why? To answer this question, please define the terms first. This is an opportunity to include additional research to answer the question completely. 4. Did you use a product-oriented WBS, or a process-oriented (e.g., SDLC phases) WBS, or something else? What are the definitions and how did those definitions affect your decision? Why? 5. Some PMs prepare the WBS in an OUTLINE in Word instead of Excel, or Excel instead of Project. This helps team members visualize the order of the tasks and how the tasks might decompose into lower levels. Did you do this (use Word or Excel first) or did you only use Excel or Project? If you only used Project, did you find yourself rearranging the order of the tasks as you were inputting them or as you were finishing the WBS? 6. Did you initially approach it graphically (e.g., like an organization chart) or tabularly (like a list or table), or something else? Why? 7. Did you work with your teammates to determine the major tasks or did you do it all on your own? How well did it work? As you prepare for the next assignment, please discuss with your teammates how you will manage the WBS. One possibility is to divide up the major tasks among teammates. Each teammate would have responsibility for that "area" and all areas will be consolidated into a single Microsoft Project document. However, all the team members' submissions taken together should cover the entire project WBS. You may use any other approach that works well for your team. Any approach other than each team member doing the entire project WBS must be explained in each submission. Please post the Word document AND the .mpp (MS Project document) in the Assignment area. Please include your name in the file name and be sure to post in the right place (ITP-2). Afterward, each team member should post his/her WBS in the LEO Group area for merging and for consolidation into a single team WBS for the next ITP assignment. Does it seem as though perhaps there is not enough information to complete the project and the WBS? If so, please ask the client/customer (your instructor). Page 5 of 5 Running head: ITP-1 1 ITP-1: Project Charter Stephan Boccelli Cameal Comrie Mirabel Forchaleke Amira Hemsas Mitchell Huff David Stonum University of Maryland University College ITP-1 2 ITP-1: Project Charter A. General Information Mamma Mia IT Installation Project Title: Brief Project Description: Manage the installation of an IT system to improve business for Mamma Mia and satisfy stakeholder needs Prepared By: Team Power Date: January 27, 2019 Version: 2.0 Customer and Stakeholders: Primary Stakeholder (Mamma Mia)- Needs an easy to use system that can be used for point of sale and inventories. Must have an internet connection in order to connect with suppliers. External Stakeholder (Customer)- Would like to have the ability to make orders online. Internal Stakeholder (Cashiers)- The system must be able to make credit and debit card transactions as well as cash. B. Project Objective: Mamma Mia has been in business for over 15 years and would like to have a modern system that is easy to use. Mamma wants to switch to automated process instead of manual processes done by paper. The goal of the system is to connect Mamma with suppliers, the health department, and her customers online. Records can easily be stored and retrieved. The main objectives of this system are point of sale, internet connectivity, bookkeeping, inventory, and connections to the health department/ suppliers. The new system must integrate with the old system to function with the inventory, customers, business partners, and government agencies. C. Assumptions 1. An internet plan will need to be purchased as well as a router, switch, and Wi-Fi extenders. 2. An IT member will need to be hired or outsourced as needed. 3. Software as a Service will need to be purchased for the inventory, point of sale, and customer invoices. 4. Mamma Mia and the employees may need to receive further training on the new system. 5. They will need to be connected with the health services D. Project Scope Describe the scope of the project. The project scope establishes the boundaries of the project. It identifies the limits of the project and defines the deliverables. ITP-1 3 The purpose of the project is to design and install a complete IT system into Mamma Mia’s business. The system will bring Mamma Mia’s business the current technology which will make the business run more efficient. With electronic files and easily accessed files along with email to communicate electronically. The Project will start February 4, 2019 and be completed by March 31, 2019 List any requirements that are specifically excluded from the scope. Project Deliverables: Internet network- Guest wifi, space for systems to be installed, printers (for receipts, labels etc) and fax machines. Software- emails and Microsoft word, excel and PowerPoint Website- it’s a great source that can help Mamma Mia’s bakery expand in the digital world. After the website is setup the team will conduct client satisfaction surveys to determine how to improve the business and the system. Training- for all employees to make the transition easy and smooth. Training will help employees feel comfortable with the new system, so they don’t run into issues throughout the way. E. Project Milestones What is the estimated schedule for the project (start to finish?) List the major milestones and deliverables of the project. . Milestones Deliverables Project analysis • Define the requirements • Identify project scope • Create project plan • Determined network requirements System design • • • System build • • • • • System testing • • Research ISP’s, vendors, products, and software Determined network needs Purchase parts, hardware, software, and licensing System resource needs Systems and IT servers Offsite connections network infrastructure and wireless capabilities in the office space data entry to convert files to electronic documents Make sure that the requirements have been met Network requirements have been met Date 2/4/19 2/18/19 2/19/193/1/19 3/2/193/16/19 3/17/193/23/19 ITP-1 4 • Electronic files have met the requirements without any issues Employee Training • Satisfaction Survey • Train all employees for easy and smooth transition For improvements/ changes that are needed. 3/25/193/28/19 F. Impact Statement List the impact this project may have on existing systems or units. . Potential Impact Systems / Units Impacted Company database Records keeping Supply Chain Processes ERP and record system Transaction processing system POS Terminal inclusion Profit Margin Management ERP and record system G. Roles and Responsibilities Describe the roles and responsibilities of project team members followed by the names and contact information for those filling the roles. The table below gives some generic descriptions. Modify, overwrite, and add to these examples to accurately describe the roles and responsibilities for this project. Sponsor: Provides overall direction on the project. Responsibilities include: approve the project charter and plan; secure resources for the project; confirm the project’s goals and objectives; keep abreast of major project activities; make decisions on escalated issues; and assist in the resolution of roadblocks. Name Email / Phone Project Manager: Leads in the planning and development of the project; manages the project to scope. Responsibilities include: develop the project plan; identify project deliverables; identify risks and develop risk management plan; direct the project resources (team members); scope control and change management; oversee quality assurance of the project management process; maintain all documentation including the project plan; report and forecast project status; resolve conflicts within the project or between cross-functional teams; ensure that the project’s product meets the business objectives; and communicate project status to stakeholders. Name Email / Phone Team Member: Works toward the deliverables of the project. Responsibilities include: understand the work to be completed; complete research, data gathering, analysis, and documentation as outlined in the project plan; inform the project manager of issues, scope changes, and risk and quality concerns; proactively communicate status; and manage expectations. Name Email / Phone Customer: The person or department requesting the deliverable. Responsibilities include: partner with the sponsor or project manager to create the Project Charter; partner with the project manager to manage the project including the timeline, work plan, testing, resources, training, and documentation of ITP-1 5 procedures; work with the project team to identify the technical approach to be used and the deliverables to be furnished at the completion of the project; provide a clear definition of the business objective; sign-off on project deliverables; take ownership of the developed process and software. Name Email / Phone Subject Matter Expert: Provides expertise on a specific subject. Responsibilities include: maintain up-to-date experience and knowledge on the subject matter; and provide advice on what is critical to the performance of a project task and what is nice-to-know. Name Email / Phone ITP-1 6 H. Resources Identify the initial funding, personnel, and other resources committed to this project by the project sponsor. Resource Project Budget 4 IT Personnel 6 Student Control Group 3 Admin Control Group Constraints $3000 To be determined by Team Power To be determined by Team Power To be determined by Health Services I. Project Risks Identify the high-level project risks and the strategies to mitigate or avoid them. Risk Incomplete impact evaluation constraints assumptions Lack of transparency Compliance issues Mitigation Strategy Everyone should have knowledge of the overall impact on the project objectives, like scope, time, cost, and quality Make sure every software requirements are met and understood by every member of the installation plane. Make sure all everyone understands all the requirement and if the don’t they should be room for questions when in doubt. Make sure all required documentations and changes are shared accordingly between teams. Make sure everything is done according to both privet and government guide lines. J. Success Measurements What are the high level benefits of this project? Identify metric and target you are trying to achieve as a result of this project. For example, overall cost savings of $50K or reduce processing time by 25 percent. The successful implementation of this project will result in a highly user friendly and interactive environment in which customers will have access to online menu, order, and reviews to Mama’s business. The customers will have the ability to eat in the restaurant instead of just picking up food which will result to higher clientele due to referees and word of mouth advertising. The technology will be advantageous to both Mama’s employees and customers allowing them to take care of food orders, reservations and placing the food orders on a timely manner. The employee and customer review will help Mama know what she will need to keep or improve in the restaurant. Taking care of inventories and keeping the business acc ...
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Robert__F
School: Cornell University

Please let me know if there is anything needs to be changed or added. I will be also appreciated that you can let me know i...

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awesome work thanks

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