Communication Index Plan

Anonymous
timer Asked: Feb 9th, 2019
account_balance_wallet $9.99

Question Description

You come to the conclusion that technically everyone on the team was right regarding where the index should go and what it should include. You highlighted to them that you have seen it both in the communication management plan and project management plan. You mentioned that the index would often get developed and included into the communication management plan and gets added into the project management plan dictionary once all of the plans get completed, complied and organized. You and the rest of the team agreed it would only make sense to include the index into the current communication management plan.

Based on your research and discussion, develop a communication plan index in the template. Examine different communication plan index examples on the web, consider what is included, how it is structured and organized, the level of detail that is provided in the index, and where it is placed in the plan. Think beyond what you know about the project scope and consider other factors that should be considered into this index. Look up traditional project communication terms and definitions, and acronyms, and include them into the plan.

Review the directions carefully, consider all of your options, and provide details with explanations. Defend your work with examples and references, and make sure your work reflects graduate level writing.

All assignments are expected to adhere to adhere APA formatting standards (references and citations), reflect high-level of scholarship, use correct grammar, and reflect critical thinking and problem solving skills.

Tutor Answer

DrReginaldWoof
School: UC Berkeley

Hi, please see the attached paper. Have a look at it and in case of any edit, please let me know. Otherwise, it is my pleasure to have you as my buddy now and future. Until the next invite, Bye!

Running Head: COMMUNICATION INDEX PLAN

Communication plan
Name
Institution Affiliation

1

COMMUNICATION INDEX PLAN

Communication Plan
1.

Communication objectives

The key objectives of this plan are:


To achieve the free flow of information.



To encourage all ASDG members to take part in the investigation process to
better the company.



2.

To ensure every stakeholder understands the reasons for the exercise.

Communication Methodology

Face to face, video conferencing and emails approaches will be the most common to
allow for flexibility and the free flow of information. Newsletters and other methods of
documentation will also be in use to provide for; not only the free flow of information but
also its processing and documentation. Communication will take verbal, written and
electronic forms. The strategies aim towards the elimination of obstacles that may hinder the
achievement of the free flow of information (Austin & Pinkleton, 2015).

3.

Project Information

The project aims at investigating ASDG Inc. to understand the various internal
communication processes and identify if there are faults within the structure that has, or,
those that will cause loss of information in future projects.

4.

Target audiences

Target audience
Stakeholders
Team members

COMMUNICATION INDEX PLAN

5.

Key messages


This project aims to identify all the obstacles to smooth communications that
may otherwise cause the failure of other organization initiatives.



It is essential that all the team members and stakeholders provide all the
necessary feedback concerning the objectives of this plan.



To resolve recurrent problems that hinder open communication and provide
lasting solutions.

6.

Timing

The initiative will review communications processes from the first meeting in the
launch of the campaign, status reporting, and project evaluation to project closure.

7.

Budget

The budgeting officer will allocate finances depending on the activities

8.

Risk management

Risk
Inadequate time

Response/mitigation
Ensure that every activity reaches
completion at the set time.

Limited finances

Encourage accountability and have
regular audits.

Conflict of interest among members or
stakeholders

Organize mapping exercises

COMMUNICATION INDEX PLAN

9.

Tools for Communication

With regards to this project, the following will be the tools available.
Communication tools

Y
es/no

Video conferencing
Face to Face
Emails and Direct Messaging in the circulation of posters

and

essential flyers
Meetings dependent on the nature of information

10.

Assessment of Project Effectiveness

Evaluation is essential to monitor the progress of the project to allow for
readjustment when necessary. Additionally, it will help prevent duplication of roles,
improving coordination between members thereby allowing members to hit respective
deadlines (Heagney, 2016).


Take feedback, both informal and formal, from team members, employees,
and all stakeholders



Evaluate how often there is a break in the chain of information flow.



To establish the most appropriate methods of communications suitable for
the organization.



To identify recurrent hitches in the communication process and provide
lasting solutions.

Running Head: COMMUNICATION INDEX PLAN

5

11. Communications activity planner
Freq

Activity

uency

once

Target

Commentary

audience

Project
Launch

Sponsors
Team
member

Actions
officers

To explain the

Project

project description

Manager

and ensure every
team is ready to

Stakeholde
perform the laid out
rs
duties.
Communicate the
requirements of the
project.
Assign roles and
responsibilities.

COMMUNICATION INDEX PLAN

6

Week

Project

Project

Test, monitor and

Managers

ly

monitorin

team.

control the project

.

g and
control

Quality
assurance
crew.

execution to align it
with the set
objectives,
timeframe, budgets,
and scope.

Once

Project

All

Outline the

Project

closure

stakeholder

completion of the

Manager

s

project.

12. SWOT analysis diagram
Strengths
Every member inclines towards better forms of
communication to reduce misunderstandings.
Therefore, the majority of teams will cooperate.

Weaknesses
Limited finances to run all the operations smoothly.
The limited amount of time may also reduce the

COMMUNICATION INDEX PLAN

7

success of the project at significant levels.

Opportunities
Lucrative partnership deals are more likely to present
themselves
It is a probability that ASDG might recall the team
involved in this project for future engagements

Threats
Uncooperative members.
Conflict of interests.
Tight deadlines.

COMMUNICATION INDEX PLAN

8

References

Austin, E. W., & Pinkleton, B. E. (2015). Strategic public relations management: Planning and managing effective communication campaigns.
Routledge.
Heagney, J. (2016). Fundamentals of project management. Amacom.


Communication Plan outline
• Communication objectives
• Communication Methodology
• Project Information
• Communications activity planner
• SWOT analysis diagram


Running head: COMMUNICATION INDEX PLAN

1

ASDG INC. COMMUNICATION
PROCESSES COMMUNICATIONS
MANAGEMENT PLAN
CIS633- Project
Communications
Management &
Leadership
12 /01/2018

COMMUNICATION INDEX PLAN

2

VERSION HISTORY
[Provide information on the development and distribution of your communications
management plan. Discuss your information will be processed, communicated, controlled
and tracked.
Use the table below to provide the version number, the author
implementing the version, the date of the version, the name of the person approving the
version, the date that particular version was approved, and a brief description of the
reason for creating the revised version.]
Version
#

Implemented
By

Revision
Date

1.0





1.1

12/01/2018

1.2

12/08/2018

1.3

01/05/2019

1.4

01/12/2019

1.5

01/26/2019

1.6

02/02/2019

Approved
By


Approval
Date


Dr.
Charmaine
Wilson
Dr.
Charmaine
Wilson
Dr.
Charmaine
Wilson
Dr.
Charmaine
Wilson
Dr.
Charmaine
Wilson
Dr.
Charmaine
Wilson

Reason


Week 1 Assignment

Week 2 Assignment

Week 4 Assignment

Week 5 Assignment
Week 7 Assignment –
Communication Flow
Chart
Week 8 Assignment

Note to the Author
[This document is a template of a Co...

flag Report DMCA
Review

Anonymous
Top quality work from this guy! I'll be back!

Similar Questions
Related Tags

Brown University





1271 Tutors

California Institute of Technology




2131 Tutors

Carnegie Mellon University




982 Tutors

Columbia University





1256 Tutors

Dartmouth University





2113 Tutors

Emory University





2279 Tutors

Harvard University





599 Tutors

Massachusetts Institute of Technology



2319 Tutors

New York University





1645 Tutors

Notre Dam University





1911 Tutors

Oklahoma University





2122 Tutors

Pennsylvania State University





932 Tutors

Princeton University





1211 Tutors

Stanford University





983 Tutors

University of California





1282 Tutors

Oxford University





123 Tutors

Yale University





2325 Tutors