Safety Audit

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Question Description

  1. Conduct an audit of the following safety management system elements at your organization or an organization with which you are familiar and have access to the required information:
    1. Occupational Health and Safety Management System3.1.18
    2. Occupational Health and Safety Policy3.1.28
    3. Responsibility and Authority3.1.38
    4. Employee Participation3.28
    5. Review Process, Assessment, and Prioritization4.1, 4.29
    6. Risk Assessment5.1.111
    7. Hierarchy of Controls5.1.214
    8. Design Review5.1.315
    9. Management of Change5.1.319
    10. Procurement5.1.420
    11. Monitoring and Measurement6.121
    12. Incident Investigation6.222
    13. Audits6.323
    14. Corrective and Preventive Actions6.423
    15. Feedback to the Planning Process6.523
    16. Management Review7.1, 7.224

    Below you will find some suggested sources for the objective evidence to support your evaluation:
    • Documents: Organizational safety manuals and instructions, safe operating procedures, and job hazard analyses
    • Records: E-mails or letters from management to employees, safety meeting minutes, mishap logs, audit reports, Occupational Safety and Health Administration (OSHA) citations, inspection reports, risk assessments, and training records
    • Interviews: Management personnel, supervisors, and employees
    • Observation: Walk through some workplaces to observe conditions for yourself.
  2. For each management system element, discuss the objective evidence you found or were unable to find. Evaluate the effectiveness of the organization's implementation of each element against available reference sources and best practice information. Use the following four-tier evaluation scheme to rate each element:
    • World Class: OHS performance
    • Strong: Conforming/complete, may have minor gaps with action plans
    • Moderate: Scattered non-conformances need to be addressed, positive trends/major elements in place
    • Limited: Multiple or significant systemic non-conformances exist.
    Appropriate references include the course textbook; textbooks from other college-level courses; ANSI/AIHA Z10-2012; other published consensus standards like ANSI, ASSE, AIHA, ISO, and NFPA; OSHA standards and voluntary guidelines; and articles published in professional journals. Blogs, Wikipedia,,, and other unmonitored Internet resources are not considered scholarly references and should not be used. Please contact your professor if you have any questions about the appropriateness of a source.
  3. If an element is found to be less than World Class, provide recommendations for improvement. Be sure to use appropriate scholarly sources to support your recommendations.
  4. Provide a summary of the overall status of the organization's safety management system and comment on the degree of alignment between the safety management system and other management system efforts utilized at the facility.

Must be a minimum of seven pages and a maximum of 10 pages in length, not including the title and reference pages. A minimum of five professional sources must be used.

Tutor Answer

School: UC Berkeley


Running head: SAFETY AUDIT


Safety Audit
Student’s Name:
Institutional Affiliation:


Safety Audit

The organization which has been selected for this paper is Microsoft Corporation. The
corporation is a global one and is expected to meet high standards in terms of ethics, integrity
and workers’ safety. By the nature of its business model, which is software engineering, the
employees in the company spend a significant amount of their time seated and interacting with
computers. Another portion of employees spends much of their time dealing with hardware
handling; this involves moving hardware components such as monitors, hard disks and boxes of
components. The company specializes in software engineering and offers a suite of utility
products such as the Microsoft office suite as well as the Windows operating system.

Occupational Health and Safety Management System

The Microsoft Corporation has a detailed manual for protecting the employees from
potentially harmful work-related hazards. For example, Microsoft states in its occupational
safety manual that suppliers of its parts must ensure that worker exposure is controlled through
proper design. As noted, this applies to the goods supplied to Microsoft and those from the
organization, the bottom line being that the workers in the institution would interact with the
products whether inflowing or outflowing. To achieve this on its end, the company has instituted
various controls to guarantee that the equipment workers interact with are safe. This is done
through administrative controls, and deliberate engineering to protect the workers. For example,
the company requires that every one of its suppliers has valid permits and valid licenses of
operation in the equipment they supply, such include relevant OSHA compliances.



Within its own premises, the company mandates that workers should not be exposed to
potential electrical hazards. This is enforced via administrative and engineering protocols. The
organization requires that electric wiring and installation must be maintained on a continuous
basis and regularly inspected. Such inspection and maintenance seeks out aspects of the current
installation such as frayed wiring, proper grounding, damaged cords and worn out protective
barriers among others. Another aspect of the organization’s occupational health and safety
management system is the continuous ongoing training program for employees. These elements
qualify the organization’s approach in this area as OHS compliant and world class.

Occupational Health and Safety Policy

The policy of Microsoft with regards to health and safety is that employee safety is
paramount and every effort should be made to help the employees fit into the workplace in a
manner that adds value to their lives and health. This policy emphasizes the notion of safety first
and seeks to address three components, namely; creating a safe working environment, ensuring
compliance, and making the administration easy. The overall organization policy is broad but
there are other specific policies that govern other aspects such as suppliers. Such policies simply
build on the overall organization policy with the exception that they are specific and address
issues that are specific to a particular section. For example, with regards to suppliers, Microsoft
has the responsible sourcing of raw material policy which is outlined in the supplier’s code of
conduct. This code of conduct and the RSRM policy are specific to suppliers and they ensure
that the suppliers of the parts that Microsoft uses (hardware) source their raw material in a
humane and above-board manner. This means that raw material from places where employees
are forced to work under poor conditions and with hostile working conditions would not be



accepted. Th...

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