write on files and filling system


Question Description

My name is Roselyn Cathy from Tilbourg University. Please note the assignment is for an introduction to communications class and is meant to test on paraphrasing, idea flow, citation and referencing, It is a must that all sources used are not older than 6 years. The paper is required to be at least 10 pages therefore please use extensive research and paraphrasing with quite a number of sources. I have only 1.5 days to deliver.

I have only paid an amount to post the question, I will pay 45 $ balance as tip once i get the submitted order in the end as usual.

Topic is : write on files and filling system

Tutor Answer

School: New York University

Hi! I have attached the final draft and outline of the paper. Please inform me if there is anything more you need, I'd be happy to help.


Files and Filing System
(Author’s Name)
(Institutional Affiliation)



Files and Filing System

Technological advancement in today’s world has made it mandatory for businesses and
organizations to incorporate files and filing system into their functioning (Dumais, et. al., 2015).
For instance, hospitals today have their own internal digital filing systems. This has made it
much easier to retrieve patient files, and provide fast and efficient service. Filing systems make
work easier by ensuring that files are named and placed in a logical manner. This makes it easier
to store and retrieve the files when they are needed. Take for instance an organization that has
many branches and different departments within those branches. It would be nearly impossible to
function if such an organization failed to have a filing system; as a whole, and within its specific
branches. Files and filing system are therefore an important aspect of organizational and personal
data storage and recovery.
That said, files and filing systems in computer science was defined by Alsilani (2016) as
logic based method of storing and retrieving documents. It serves as an index for the data that is
contained in a digital storage device. Basically it is a collection of raw data files which are stored
in a hard drive. The files and filing system is usually a means for programs to access different
files in a storage device. Liao (2016) posits that a filing system must be able to configure data
through providing specific conventions for the file names, naming systems, size, location, and
file attributes. However, it is not to be confused with a data base.
Difference between Data Base and Filing System
One of the major differences between the two is that a data base enables more than one user
to access and use the same data at the same time. A filing system on the other hand, allows more
than one program to access different data files concurrently. While a filing system manages a



small amount of data, a data base usually manages very large data. In addition, a file system
requires manual operation in searching and retrieving some data. A database however, has an
inbuilt DBMS (data-base management system) that automatically performs these actions for you.
The DBMS also controls problems such as redundancy automatically whereas such issues may
be unavoidable in files and filing system. In addition the DBMS makes it harder for
inconsistencies, data integrity issues, and data security problems. Another difference is that files
and filing system use more than one program to function hence it requires excessive program
maintenance whereas data base requires minimum maintenance (Simsek, 2014).
File Classification Systems
In order for a filing system to be functional and efficient it should be programmed in the
most logical, practical and flexible system type
(Henttonen &Kettunen, 2013). There are three file classification systems which are: alphabetical,
numeric, and alphanumeric. The type of information being filed will determine the most suitable
classification system to use. Consider the alphabetical system; it arranges files according to their
alphabetical order. It contains three categories under it which are; alphabetical topical filing
systems, alphabetical encyclopedia filing system, and alphabetical geographic filing system.
Alphabetical System
The alphabetical topical filing system classifies information topically and then
alphabetically. This means that related topics will not be classified together. Therefore, it is
suitable for small sized information. It is however unsuitable for large data sets. Secondly, the
alphabetical encyclopedia filing system first breaks down the data into the major categories
which are then divided into subcategories. This system is beneficial because it separates the data
in a way that can be easily identified and retrieved. This means that it can handle large amounts



of data. Users can search for the general category of the file they need first before they search for
the specific file they require.
The last category under the alphabetical system is alphabetical geographic filing system.
The main categories here are broken down into locations. The user searches for the geographic
location category and then specifies the search for the specific file needed. These files are easy to
identify because they are arranged in alphabetical order. The advantage of this system is that it
configures data from differen...

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