wireless warehouse initiative project discussion

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timer Asked: Mar 9th, 2019
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Question Description

Week 3 begins with an individual assignment. Please note that you will use the project that you chose from the comparison of 2 different projects in week 1. Contained herein is a Stakeholder Analysis document that you should use for the assignment.

Instructions – Using the project you selected in Week 1:

“Define the Success Criteria, Benefit Triggers/Value, Flexibility Matrix, Boundaries for the Scope, Requirements, and the Stakeholder Expectations.” (complete the stakeholder analysis, to the extent possible) for the case you are recommending from the analysis in Week 1.

  1. There should be ONE main document with headings for these various categories. You can use word tables or excel spreadsheets (separate attachment or embedded) and narrative paragraphs with bullet lists as appropriate. Walk through the case to understand the content required and complete it to the best of your ability with the information you have. The Stakeholder Expectations are included in this document; the stakeholder analysis is not.
  2. The Stakeholder Analysis is a separate document (spreadsheet) that will be uploaded separately. The Stakeholder Expectations (and your approach for managing them) would be in the main document.
  3. Please feel free to utilize or reference any of the reading materials to substantiate your content.
  4. There is not a specific page requirement for this assignment because I can not judge the page equivalent for when you are incorporating tables and graphs. But consider what you would hand into a Boss...are you presenting a strong case?
  5. Include an introductory paragraph and a concluding paragraph in the main document but do NOT provide a definition of each item; for example, list the Success Criteria for the case but do not define what the meaning of Success Criteria is.

NOTE: Format: Double line spacing between paragraphs but single spacing within the paragraph, 11-point Times Roman, 1-inch margins. Please use footnotes or end-notes and citations as well as 12-14 point font + bold for headings and subheadings.

Unformatted Attachment Preview

Completed During Project Initiation Phase when the Project Charter is Prepared Stakeholder's Name Position This is the stakeholder's The person's name or the position within name of the point of their company or contact representing an organization entity. If no name is (Director of available, then list the Marketing, Chief, group or organization Human Resources, (e.g., Local EPA). etc.) Contact Information This includes the 2 or 3 primary means of contact (e.g., email and telephone number) Preferred Communication Method Email? Text message? Phone? Face-to-Face. Its sometimes best to have a primary and an alternate. Location This is the physical location of the stakeholder - helpful for vitural teams and establishing the mode(s) for project communications Role Co Major Requirements & Expectations Each stakeholder (or entity) has their own requirements and/or This is the stakeholder's expectations (E.g., Sponsor - must role in the project (e.g., meet delivery date; Local Envir Group Sponsor, PM, Fuctional - no harm to local environment, etc.). Manager, Client Manager, Use this to ensure you address their Customer Representative expections during project updates to Product Design, etc.) throughout lifecycle. Completed during the Planning Processes as part of Stakeholder Analysis. Project Phase of Interest Section 2.4.2, PMBOK 5e Internal or External to Project Is the stakeholder internal Includes the phase(s) of the project or external to the project/ that is (are) of interest to the organization? (there are stakeholder (e.g., feasibility study, many reasons to document concept development, design, this information, such as prototype, build, test, etc.). For ensuring external complex, lengthy projects, you can stakeholders don't receive have a separate register for each phase trade-secret information, of the project. etc.) Supportive Neutral Cautious Resistant See color coding used on power-interest diagram (people or entities who are supportive of a project will be managed much differently than people who are resistant; yet, they may both occupy the same space on the powerinterest grid) Power (1 - low to 5 - high) Interest (1 - low to 5 - high) This is a relative scale - use your judgment (this sets the x-axis in the power-interest grid and ultimately helps determine communication strategy to manage stakeholders) This is a relative scale - use your judgment (this sets the x-axis in the power-interest grid and ultimately helps determine communication strategy to manage stakeholders) Key Stakeholder (Yes or No) Key stakeholders have input to the Revised Stakeholder Risk Tolerance in the Risk Management Plan and possibly some management decisionmaking authority (e.g., Change Control Board member) Stakeholders - Power/Interest grid Others 5 Example: Executive Sponsor Others Keep Satisfied 4 Power Others Example: Town Council Manage Closely 3 Others 2 Keep Informed Monitor 1 1 2 3 Interest 4 Example: Executive Sponsor Color Code Unaware Resistant Cautious Neutral Supportive Leading Example: Sponsor Example: Project Mgr Manage Closely Example: SME Example: Local Community Keep Informed 5 Stakeholder Name Unaware Resistant Cautious Stakeholder 1 Stakeholder 2 Stakeholder 3 Stakeholder 4 Neutral C C C C indicates the current engagement of the stakeholder D indicates the desired engagement of the stakeholder Supportive Leading D D C D D FEASIBILITY STUDY < Relocation case> DATE 1 Contents Purpose of the Feasibility Study ............................................................................................................. 3 Executive Summary ................................................................................................................................ 3 Background ............................................................................................................................................. 4 Business Analysis ................................................................................................................................... 4 Identified Risks to the Business .............................................................................................................. 5 Potential Solutions and Analysis of Options........................................................................................... 8 Recommended Solution .......................................................................................................................... 8 Impact of Recommended Solution to Business (Value Proposition) .................................................. 9 High-Level Timeline for Recommended Solution Error! Bookmark not defined. High-Level Cost of Recommended Solution Error! Bookmark not defined. Benefits ................................................................................................................................................. 10 2 High-Level Risk Assessment Purpose of the Feasibility Study The organization has two alternative project to implement but is forced to select only one option due to budgetary and resource constraints. Since the company has multiple alternatives, this feasibility study will examine the two options before investing in project initiation, planning, and execution. The information in this feasibility study will also be used to create the Project Charter that would be used to define the direction for the Project Initiation Phase. This Project Feasibility Study, therefore, serves the purpose of documenting the business problem from the perspective of the PM Solutions’ business line, exploring the high-level alternatives that would be used to solve the business problem, and also provide suggestions to the recommended approach to solve the problem. It will also prove an indication of the scale of investment required to implement the project and then ascertain the feasibility of pursuing the project right from its prioritization process. The feasibility study also provides clear documentation for the decision milestones and defines the approach for the Project Charter Executive Summary PM solutions are seeking to implement a project that has high feasibility with minimal risks and capable of achieving a cost-benefit form the implementation. Currently, the institution is considering two project alternative, each falling in a unique industry with varying prospects and potential. Of these two projects, PM Solutions is only in a position to implement one given the resource constraints within its reach. Therefore, there is a clear indication that the company has to settle on the project alternative with the lowest level of risk, highest cost-benefit analysis, and a more feasible option in order to avoid 3 unnecessary delays in the implementation process. Below are a detailed evaluation and assessment of the two projects based on their level of risks, cost-benefit analysis, and the feasibility of the project selected project. Background The wireless warehouse initiative project that would be implemented by the PM Solutions is expected to bring transformation into the material management operations. In addition, the successful implementation of this project will probably improve the speed of delivery of the materials to the site by over 66% in terms of efficiency. This project will be implemented in the industrial machinery dealing with power generation, oil and gas markets. This industry has a lot of potential in accommodating the market demand for the material supply, thus necessitating the need to implement this project. The second alternative project that the PM Solutions seeks to implement is the relocation of the U.S headquarters if a security technology firms at a total cost of $3 million within its budget. This project will fall in the security, human resource, manufacturing, research, and development industry and is expected to bring the revolution into the sector once complete. The above alternatives are under consideration which must be implemented within the organization's budgetary constraints. The drivers of change are efficiency, costs of the implementation and the benefits realized from the project. Business Analysis The wireless warehouse initiative is a project implemented by a company with experience and competence in the design and development of highly efficient gas compressions running on the turbine. It also provides power generation and oil pumping packages which can be applied both onshore and offshore across the globe (Cheng, Yang & Shen, 2015). This project will fit in current-state business & 4 technical environment because the company has specialized in the provision of vendor management services, project management solutions, and project scheduling consultation. It operates in the power generation as well as oil and gas industries. The project involving the relocation of a security technology firm from its U.S based headquarters on schedule and within a budgetary estimate of $3million would be implemented by a company that is a global leader in the digital sector. This project will fit in current-state business & technical environment because the company has vast experience and competency in the provision of screening technology and threat detection in the military, homeland security, and transport sectors (Cheng, Yang & Shen, 2015). In addition, it designs and develops technologies for resilience applications which have been widely used to solve numerous changeless to seamless operations in an organization. The company provides organizational change management and project management services to its client and thus operates in the research and development, human resource, security, and manufacturing sectors. The planned implementation of the relocation of the security technology firm’s headquarters will face challenges such as the difficulty attributed to the consolidation of operations and relocating the U.S. headquarters. In particular, the project is marred with the challenge of closing the existing headquarters and subsequently retaining the key employees through the move without experience any disruption in its operations. In as much as the company is determined to achieve this mission, the fact that it also plans to relocate its crucial departments such as the accounting and finance, customer services, and research and development laboratories would pose a major change in the project. Identified Risks to the Business Given the nature of services, activities, and industry that this company falls it, there are a number 5 of challenges that the project implementation may face, in addition, there are varying probability and different level of /severity of the possible consequences of the project implementation. The nature of this implication will depend on the efficiency of its implementation and the manner in which the organization manages the risks inherent to the project. Therefore, the project faces the possible encountering risks associated with overhead control issues that may lead to an increase in the cost of implementing the project (Griffin, Dickenson, Wall, et al., 2016). In particular, the implementation of this project faces the risk of incurring inaccurate inventory counts as well as dealing with shipping and receiving errors. The project involving the relocation of a security technology firm from its U.S based headquarters faces the risk of disruption especially given that these departments that the company plans to relocate are very sensitive to the operations of the organization. The nature of disruption and downtime which the company will have to bear with will be a major challenge in the implementation of the proposed relocation plan project (Griffin, Dickenson, Wall, et al., 2016). This is a major challenge given that the aim of the relocation is to enhance efficiency by creating improved opportunities for scientific collaboration and exemplary customer service. More challenges may arise in the implementation of the relocation plan given that it would end up being very costly, yet the initial objective of the relocation was to save on the overall cost of operation. Another major challenge that the implementation of this planned relocation of headquarters in the U.S is that PM Solutions only came into the project after it had been initiated. Technically, PM Solution will face the challenge of joining a project that is already on course without any idea of the critical initial stages of project inception, initiation, and planning that would have a significant impact on the 6 success of the planned relocation project (Griffin, Dickenson, Wall, et al., 2016). There is also the risk of dealing with the high expectation member of the public, employees, board of directors, and the customers who have already been told of the planned relocation and thus they expect to see a reduction in the costs of operation and an increased efficiency in service delivery. The implementation of this project also faces the risk of violating the specific state laws that outline the procedure of providing notification of planned changes on human resources. In addition, there are several risks associated with moving the headquarters to one facility, while other crucial services are transferred to different locations. While there is no downtime in customer services expected from this relocation, there is uncertainty as to whether such an objective may be achieved (Nas, 2016). The relocation will also necessitate the need to initiate a major SAP change was to accommodate changes in the overall operation and accounting services. More risk that is attributed to this project is associated with the need to remove the hazardous materials from the current location of the company's headquarters. Based on the risk assessment of the two projects, it seems the planned implementation of the relocation of the security technology firm’s headquarters will face more challenges in its implementation. The project also has a high probability of incurring adverse consequence of high magnitude which may hinder its effective implementation (Cheng, Yang & Shen, 2015). On the other hand, the wireless warehouse initiative project has fewer challenges will less magnitude of negative consequences. Consequently, the project involving a planned relocation of the security technology firm’s headquarters seems riskier than the wireless warehouse initiative project. 7 Potential Solutions and Analysis of Options Based on the analysis of the business risks inherent to this project, one of the possible solutions is to take advantage of radio frequency (RF) automation and SAP integration that currently exists in the warehouse to optimize the productivity and efficiency of the supply chain. Another possible solution is to implement the warehouse RF solution towards the end of the project. Recommended Solution Although the option of using a radio frequency (RF) automation and SAP integration to optimize the productivity and efficiency of the supply chain was available, it was not the best option because the organization noted midway that it lacked the appropriate level of project management capacity (Nas, 2016). Thus, the only alternative is to seek the help of a senior-level project manager from PM Solutions to implement the warehouse RF solution towards the end of the project. The solution would be implemented by making the project manager from PM Solutions the project leader responsible for developing and managing the entire project plan. Essentially, the PM solution staff would be responsible for overseeing the installation of the shop floor wireless network, configuring, building, and connecting the Radio Frequency devices. In addition, the project manager will play the role of incorporating RF-associated SAP changes (Harrison & Lock, 2017). It would also be the role of the project manager to a system integrator and monitor the process of gathering requirements, undertaking systems design, procuring and installing the necessary hardware and software, and finally coordinating tests to validate the user acceptance. This solution must be implemented and tracked from the Execution Phase. 8 Impact of Recommended Solution to Business The business impact of implementing the above solution is that it fist strategically within the logistics business of the organization. The solution should be implemented in such a way that it would improve material management to meet increasing demands for order accuracy but still operate at a low cost and maintain a high level of productivity (Harrison & Lock, 2017). The organization culture will change to efficient operations while the people will embrace automation in the supply and delivery of materials. Although there will be a need to conduct training and documentation, the rollout impact on the organization will be increased efficiency in operations. High-Level Timeline for Recommended Solution The Gantt chart below illustrates the high-level timeline for the recommended solution it details the high-level phases, deliverables, and other milestones of the project. Cost Assumptions For the purpose of this budgetary estimates, it is assumed that the rate of the foreign exchange rate, inflation, and interest rates will remain fairly stable throughout the project life cycle (Harrison & Lock, 2017). It is also assumed that the costs of the resources and other requirements listed in the budget covers the cost relating to the in-house vs. vendor purchased, any new resource (FTE) hires. The wireless warehouse initiative project is more feasible than the other alternative projects given 9 the fact that it is totally unforeseen requirements which will arise from short lead-time. It also entails low risks with high return and would be completed within the specified timeframe (Harrison & Lock, 2017). In addition, the business benefits attributed to this option are high and the risks highlighted are worth taking if it is implemented within the specified timeframe. The implementation of the project also puts the dramatic reduction in market share and the business survival of the company at stake. Benefits For the wireless warehouse initiative project, the current condition is not effective due to the high cost of labor and logistics which continue to increase as the project implementation progress. The project management team has been alluding fears of an adverse impact of these increase in costs of operations to the profit margin expected from the warehouse (Orsmond & Cohn, 2015). While the cost of implementing this project remains high, the cost-benefit analysis indicates that the wireless warehouse initiative project that would be implemented would be beneficial to the organization, with the proceeds from the project cash inflow being more than the overall cost incurred in implementing the project. In the long run, the project implementation will have a net positive cash flow, making it more feasible to implement. Apart from the financial benefit attributed to the net positive cash flow form the project, the improved warehouse is expected to benefit the organization by bringing transformation into the material management operations. Moreover, the completion of the wireless warehouse initiative project will probably improve the speed of delivery of the materials to the site by over 66% in terms of efficiency (Orsmond & Cohn, 2015). The end result would be a solution to the ever increasing cost of labor and logistics, thus ensuring that the profit margins of the company are not adversely affected. The planned improvement of the material management will also lead to an effective logistic process to meet the 10 rising demands for the accurate ordering process. Equally, there benefit attributed to this project is that it would lead to a reduction in the overall cost of labor and logistic which would translat ...
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Tutor Answer

Xaib
School: University of Maryland

Kindly download the final copies attached herein and let me know if you require further edits. Thanks

RUNNING HEAD: STAKEHOLDER ANALYSIS

Stakeholder analysis
Name
Institution
Professor Name
10th March 2019

Stakeholder analysis

Stakeholder Analysis
This is a very important process of identifying and analyzing the potential needs of stakeholders.
This technique assesses all the primary and secondary stakeholders who are interested in a project or even
those who need to be considered so as to complete project goals.
Success Criteria
This entails the techniques used to judge the success of a project when it ends. To effectively carry out
success criteria, the below process will be carried out.


Regularly analyzing the projects across the project portfolio.



Accessing financial information related to the investments that are being reconciled, reallocated
and justifying the overages regularly



Determining the resources being used and how they are being used and visualizing that
information in real time.



Monitoring and visualizing the flow of the project and optimizing course correct as the change
occurs



Monitoring the project health, no matter the lifecycle stage.



Comparing the difference between the planned and actual project.

Benefit triggers
This is a technique used to evaluate when a company is eligible for benefits as well as the conditions to be
met. It involves the below process.


The company needs to identify all the project measures and metrics that can be important in al the
modes involved in the project.



Identifying the planning objectives that should be met



Identifying the applicable direct and indirect measures and metrics



Identifying the positive and negative externalities

2

Stakeholder Analy...

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Anonymous
Thanks, good work

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