Date: 24th March 2019
Embassy of Unites States of America
Kathmandu, Maharajgunj, Nepal
Subject: Welcome letter for my relative Daughter Mrs. Prashamsa Neupane and
This letter is on behalf of Mrs. Prashamsa Neupane, residing at Sunkoshi Rural
Municipality Ward No. 2, Nepal. She has been selected on DV lottery visa (Case
2019As00004142) for 2019 and she has decided to come to my place with her family
and work together. She is the daughter of my relative. I know her and her family
members very closely since childhood. I would like to welcome her and her family
members in the United States. I am a citizen of USA. Me and my husband work in one
of the reputed companies.
Currently we are families of 4 members, my two kid, my husband and me. We
will provide food and accommodation until their adjustment in New place here in USA.
Me and my husband have decided together to arrange for another apartment near by
my place. I will definitely help them to find a job.
If you have any question regarding this matter, please feel free to contact me on
cell no +12146801222 and email: email@example.com or firstname.lastname@example.org.
UNIT 1 DELIVERABLE: Professional Email
The world runs on email. It is perhaps the most common method of
communicating in the workplace today. Proficiency in writing emails is
paramount in your day-to-day communication as these will be a regular
part of your job and can also drain your time. While emails are not as
formal as letters or memos, they do require a certain professionalism as
well as tact. Emails are legally binding documents, so be careful what
you say and how you say it. Emails differ from other forms of writing in
that the reader wants to know what you “want” in the beginning; get
right to the point. Also, emails are generally short. Look at the examples
in Chapter 14 of the textbook.
Connect what you have learned from the Pre-Assignment Tasks and
specifically from the material in Chapter 14, Email and Text Messages,
to construct a professional email.
The purpose of this exercise is to practice communicating at a
professional-level. Pay attention to the following: email etiquette, the
rhetorical situation (to inform, persuade, discuss, clarify, respond,
complain, praise/congratulate, etc), organization, approach, and carefully
reading your audience (this will guide your tone and style).
Also be mindful of your grammar and spelling as these are two of the
most complained about (by employers) issues regarding emails. Also of
extreme importance is tone. A nastily, or hastily, written email will only
earn contempt and likely not get the results you need.
Using either Word or your email program, write an email with a serious
issue or concern to a company, government entity, a superior, or other of
your choice. You will not actually email the correspondence, unless you
so choose, but rather upload a screenshot to the appropriate portal in
Blackboard. See submission instructions below.
1. Write to your local grocery store asking that they post the levels
of mercury in the fish, its origin, method of catch, etc.
2. Write to your local officials supporting or opposing a proposed
policy change, bond issue, or city project.
3. Write to a local business about an issue you had with service or a
4. Write to a superior at work (not a complaint) with a suggestion
for improving a procedure or process.
5. Choose an option from the General category in the textbook from
This item is not so much a method for me to assess your deliverable as it
is a checklist for you to use while constructing it. I suggest you see the
rubric table below before creating your document.
Submit a screenshot of the document to Blackboard using the dropbox
portal in the DELIVERABLES module (located on the left-hand column
of the course page). See this tutorial for Using Screenshot. Using a
screenshot will help you keep the length of your email length down.
Assessment Rubric for A-1 Email
All Basic Features Included
Cc and Bcc lines
States Reason for writing (why
you are writing)
States Objective (what you
hope to accomplish/or what you
want to happen)
Provides background info as
Stresses Importance of the
matter in real terms
Provides other necessary info
so reader can make a decision
or take action
Thanks the reader
Restates reason for writing and
Reiterates importance of the
Looks to the future
Includes a Complete Signature Line
Tone and Style are Appropriate
Spelling is Correct
Word Choice is Correct
Sentences are breath-length or
clear, concise, to the point
without excess words
is not excessive in length
is visual as necessary
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