Date: 24th March 2019 To The Consular, Embassy of Unites States of America Kathmandu, Maharajgunj, Nepal Subject: Welcome letter for my relative Daughter Mrs. Prashamsa Neupane and her family Dear Sir/Madam, This letter is on behalf of Mrs. Prashamsa Neupane, residing at Sunkoshi Rural Municipality Ward No. 2, Nepal. She has been selected on DV lottery visa (Case 2019As00004142) for 2019 and she has decided to come to my place with her family and work together. She is the daughter of my relative. I know her and her family members very closely since childhood. I would like to welcome her and her family members in the United States. I am a citizen of USA. Me and my husband work in one of the reputed companies. Currently we are families of 4 members, my two kid, my husband and me. We will provide food and accommodation until their adjustment in New place here in USA. Me and my husband have decided together to arrange for another apartment near by my place. I will definitely help them to find a job. If you have any question regarding this matter, please feel free to contact me on cell no +12146801222 and email: beluraut1@hotmail.com or beluraut@gmail.com. Thank you! Your Sincerely UNIT 1 DELIVERABLE: Professional Email Introduction Assignment Purpose Instructions Examples Rubric Submission The world runs on email. It is perhaps the most common method of communicating in the workplace today. Proficiency in writing emails is paramount in your day-to-day communication as these will be a regular part of your job and can also drain your time. While emails are not as formal as letters or memos, they do require a certain professionalism as well as tact. Emails are legally binding documents, so be careful what you say and how you say it. Emails differ from other forms of writing in that the reader wants to know what you “want” in the beginning; get right to the point. Also, emails are generally short. Look at the examples in Chapter 14 of the textbook. Connect what you have learned from the Pre-Assignment Tasks and specifically from the material in Chapter 14, Email and Text Messages, to construct a professional email. The purpose of this exercise is to practice communicating at a professional-level. Pay attention to the following: email etiquette, the rhetorical situation (to inform, persuade, discuss, clarify, respond, complain, praise/congratulate, etc), organization, approach, and carefully reading your audience (this will guide your tone and style). Also be mindful of your grammar and spelling as these are two of the most complained about (by employers) issues regarding emails. Also of extreme importance is tone. A nastily, or hastily, written email will only earn contempt and likely not get the results you need. Using either Word or your email program, write an email with a serious issue or concern to a company, government entity, a superior, or other of your choice. You will not actually email the correspondence, unless you so choose, but rather upload a screenshot to the appropriate portal in Blackboard. See submission instructions below. 1. Write to your local grocery store asking that they post the levels of mercury in the fish, its origin, method of catch, etc. 2. Write to your local officials supporting or opposing a proposed policy change, bond issue, or city project. 3. Write to a local business about an issue you had with service or a product. 4. Write to a superior at work (not a complaint) with a suggestion for improving a procedure or process. 5. Choose an option from the General category in the textbook from pages 321-322. This item is not so much a method for me to assess your deliverable as it is a checklist for you to use while constructing it. I suggest you see the rubric table below before creating your document. Submit a screenshot of the document to Blackboard using the dropbox portal in the DELIVERABLES module (located on the left-hand column of the course page). See this tutorial for Using Screenshot. Using a screenshot will help you keep the length of your email length down. Assessment Rubric for A-1 Email Requirement All Basic Features Included  To line  Cc and Bcc lines  Subject line  Attachment line  From line  Salutation Introduction  States Reason for writing (why you are writing)  States Objective (what you hope to accomplish/or what you want to happen) Body  Provides background info as necessary  Stresses Importance of the matter in real terms  Provides other necessary info so reader can make a decision or take action Conclusion  Thanks the reader  Restates reason for writing and objective  Reiterates importance of the matter  Looks to the future Includes a Complete Signature Line Tone and Style are Appropriate Mechanics  Grammatically Correct  Spelling is Correct  Word Choice is Correct  Sentences are breath-length or shorter Precision  clear, concise, to the point without excess words  is not excessive in length  is visual as necessary Meets All Meets Some Meets None
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