IT599 DePaul Project Plan, WBS And Project Management

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timer Asked: Mar 29th, 2019
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Question Description

In this Assignment you will conduct a project team meeting and compile a project status report.

Prepare a 2–3-page project meeting recap, along with a full status report, containing the following elements:

Meeting minutes

Agenda

Accomplishments

WBS reflecting work completed to date (use reference document as a resource)

Milestones completed to date (use reference document as a resource)

Revised/actual budget to date (use reference document as a resource)

Also, include an issues log/register as part of the status report with the following:

Issue/item

Strategy

Date logged

Date resolved

Rubric Requirements

Submitted a status report with an agenda, meeting minutes, and updated WBS reflecting any completed and/or modified tasks.

Submitted a status report with an updated cost summary, accomplishments, and/or issues.

Unformatted Attachment Preview

BMG MEDICAL CENTER IT PROJECT PLAN 3/25/2019 OVERVIEW 1. Project Background and Description There are many health care providers to bring their device (BYOD) into health care organizations and expect to be able to use them for both personal and work-related reasons. BMG Medical Center welcomes BYOD; however, there is a lack of infrastructure and policies to support the use of BYOD. The lack of policies and proper infrastructure leaves the door open to many vulnerabilities. This project will evaluate the current policy and make suggestions on IT policy creation and infrastructure to better support the use of BYOD in health care organizations. 2. Project Scope BMG Medical Center will upgrade infrastructure, policies, and procedures related to BYOD. The upgrade will take place throughout the organization. This project will help to ensure that the organization follows federal laws regarding BYOD and will help with overall efficiency for all staff. The project is aimed to be completed by April 23, 2019. 3. Project Budget The amount of 250,00 has been allocated for this project. The budget and estimated budget amounts are listed below. Development of infrastructure to support mobile devices $60,000 1 Cost of smartphones; covers the cost of buying the phone for the employees if some may not own the devices which support the application in use. Training cost; involve the cost of hiring experts to conduct training on how to use the applications and this will amount to $12,0000 Subscription cost; will cover the voice call network cost with identified mobile network and will amount to approximately $45,000 annually Network planning; will cover the cost of Wi-Fi networks and this will amount to $ 20,000 annually. Mobile advisory services; will cover the cost of possible adjustments in the course of operation and will amount to $ 15,000 Security cost; will cover the plan with security such as firewall subscription and will amount to $ 500 annually. 4. Stakeholders Stakeholders for this project include employees, all internal and external customers, and the project team. Project teams can be external as a vendor may have been selected to complete the job. Each stakeholder will be impacted by the change in infrastructure, policy, and procedures. The infrastructure, policy, and procedures update my changes how employee connect to and engage with the system. 5. Project Benefits As previously stated in the unit one assignment the benefits of the project include: reduces costs; since the employees carry their own devices, the organization will no longer have to supply the blackberry devices that were traditionally used or other devices which will result in cost 2 savings. Increases productivity; BYOD will enable the nurses, and other health care practitioners have faster access to their emails, calendars and even websites for health data. This will improve profit realization and effective service delivery (Cheng, Guan and Chau, 2016). 6. Return on Investment According to Fujitsu (n.d.), over 65% of companies increased their bottom-line revenues as a result of deploying BYOD programs. The cost savings for BYOD will be able to be seen almost immediately. It is predicted that the updated infrastructure, policies and procedures will provide cost savings in human resources, IT and gains in efficiency and productivity. The moment that a new clinical employee is hired the organization will no longer need to supply that employee with a mobile device which in turn is a saving. As mentioned above the burden of providing IT services to hospital owed devices would be removed if infrastructure, policies, and procedures were in place to fully support BYOD. Employees also become more efficient when using their own devices because they tend to be more comfortable with their own devices (Fujitsu, n.d.). 3 7. Organizational Structure & Responsibilities This is the organizational structure under which the BMG Medical Center is based on. BY ensuring a proper organization of the center team, the management would be able to realize the projected growth of the Medical center. This organization as outlined in the chart below defines the Medical Center Staff/team member hierarchical level for a coordinated decision making within the center. Some of the key Roles include the Medical center CEO, Director, and managers for various departments such as the IT manager, finance manager, and the healthcare manager and their associated team members, (Grossi, Royakkers & Dignum, 2007). The chart below shows the BMG Medical Center Organization Structures and the associated Responsibilities for each of the major roles defined. 4 Figure 1 BMG Medical Center Organization Structure and Responsibility 5 8. GANTT CHART To effectively evaluate the current BMG Medical Center policy about the BYOD and suggest the required suggestion about the same matter. It would be better to come up with the below Gantt Chart to schedule the project appropriately. 9. Critical Plan This is the scheduling of all the project related activities. In this case, we are going to outline the project critical path by determining the dependent activities and also estimating the time required for this BMG Medical Center related project, (Kaufmann & Desbazeille, 1969). 6 Figure 2 The project critical path 10. Risk Plan Risk Plan also known as Plan Risk Management is a document which is prepared by the project manager in order to identify the potential future risks, their associated impact on the project and the responses to those risks. The risk for this BMG medical center BYOD related project is indicated below. Risk Inadequate resources Likelihood Medium Impact High Response Ensure that every resources in term of hardware or software is provided before the project starts. Reduced Timeline Low Medium Schedule the project appropriately to 7 ensure that there would be no shortage of time. Scope Creep Low Medium Ensure that the project team members follows the set project scope. 8 References Cheng, G., Guan, Y., & Chau, J. (2016). An empirical study towards understanding user acceptance of bring your device (BYOD) in higher education. Australasian Journal of educational technology, 32(4). Fujitsu (n.d.). Can BYOD deliver real ROI? Balancing costs and benefits in the new world of BYOD Retrieved on March 26, 2019, from http://www.fujitsu.com/fi/Images/Fujitsu%20Whitepaper%20Can%20BYOD%20Deliver%20Re al%20ROI%20MV.PDF Grossi, D., Royakkers, L., & Dignum, F. (2007). Organizational structure and responsibility. Artificial Intelligence and Law, 15(3), 223-249. doi: 10.1007/s10506-007-9054-0 Kaufmann, A., & Desbazeille, G. (1969). The critical path method. New York: Gordon and Breach. 9 ...
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