BMG MEDICAL CENTER
IT PROJECT PLAN
1. Project Background and Description
There are many health care providers to bring their device (BYOD) into health care
organizations and expect to be able to use them for both personal and work-related reasons.
BMG Medical Center welcomes BYOD; however, there is a lack of infrastructure and policies to
support the use of BYOD. The lack of policies and proper infrastructure leaves the door open to
many vulnerabilities. This project will evaluate the current policy and make suggestions on IT
policy creation and infrastructure to better support the use of BYOD in health care organizations.
2. Project Scope
BMG Medical Center will upgrade infrastructure, policies, and procedures related to BYOD.
The upgrade will take place throughout the organization. This project will help to ensure that the
organization follows federal laws regarding BYOD and will help with overall efficiency for all
staff. The project is aimed to be completed by April 23, 2019.
3. Project Budget
The amount of 250,00 has been allocated for this project. The budget and estimated budget
amounts are listed below.
Development of infrastructure to support mobile devices $60,000
Cost of smartphones; covers the cost of buying the phone for the employees if some may not
own the devices which support the application in use.
Training cost; involve the cost of hiring experts to conduct training on how to use the applications
and this will amount to $12,0000
Subscription cost; will cover the voice call network cost with identified mobile network and will
amount to approximately $45,000 annually
Network planning; will cover the cost of Wi-Fi networks and this will amount to $ 20,000 annually.
Mobile advisory services; will cover the cost of possible adjustments in the course of operation
and will amount to $ 15,000
Security cost; will cover the plan with security such as firewall subscription and will amount to
$ 500 annually.
Stakeholders for this project include employees, all internal and external customers, and the
project team. Project teams can be external as a vendor may have been selected to complete the
job. Each stakeholder will be impacted by the change in infrastructure, policy, and procedures.
The infrastructure, policy, and procedures update my changes how employee connect to and
engage with the system.
5. Project Benefits
As previously stated in the unit one assignment the benefits of the project include: reduces
costs; since the employees carry their own devices, the organization will no longer have to supply
the blackberry devices that were traditionally used or other devices which will result in cost
savings. Increases productivity; BYOD will enable the nurses, and other health care practitioners
have faster access to their emails, calendars and even websites for health data. This will improve
profit realization and effective service delivery (Cheng, Guan and Chau, 2016).
6. Return on Investment
According to Fujitsu (n.d.), over 65% of companies increased their bottom-line revenues as a
result of deploying BYOD programs. The cost savings for BYOD will be able to be seen almost
immediately. It is predicted that the updated infrastructure, policies and procedures will provide
cost savings in human resources, IT and gains in efficiency and productivity. The moment that a
new clinical employee is hired the organization will no longer need to supply that employee with
a mobile device which in turn is a saving. As mentioned above the burden of providing IT
services to hospital owed devices would be removed if infrastructure, policies, and procedures
were in place to fully support BYOD. Employees also become more efficient when using their
own devices because they tend to be more comfortable with their own devices (Fujitsu, n.d.).
7. Organizational Structure & Responsibilities
This is the organizational structure under which the BMG Medical Center is based on. BY
ensuring a proper organization of the center team, the management would be able to realize the
projected growth of the Medical center. This organization as outlined in the chart below defines
the Medical Center Staff/team member hierarchical level for a coordinated decision making
within the center. Some of the key Roles include the Medical center CEO, Director, and
managers for various departments such as the IT manager, finance manager, and the healthcare
manager and their associated team members, (Grossi, Royakkers & Dignum, 2007).
The chart below shows the BMG Medical Center Organization Structures and the associated
Responsibilities for each of the major roles defined.
Figure 1 BMG Medical Center Organization Structure and Responsibility
8. GANTT CHART
To effectively evaluate the current BMG Medical Center policy about the BYOD and
suggest the required suggestion about the same matter. It would be better to come up with the
below Gantt Chart to schedule the project appropriately.
9. Critical Plan
This is the scheduling of all the project related activities. In this case, we are going to outline
the project critical path by determining the dependent activities and also estimating the time
required for this BMG Medical Center related project, (Kaufmann & Desbazeille, 1969).
Figure 2 The project critical path
10. Risk Plan
Risk Plan also known as Plan Risk Management is a document which is prepared by the
project manager in order to identify the potential future risks, their associated impact on the
project and the responses to those risks. The risk for this BMG medical center BYOD related
project is indicated below.
Ensure that every
resources in term of
hardware or software
is provided before the
Schedule the project
ensure that there
would be no shortage
Ensure that the
members follows the
set project scope.
Cheng, G., Guan, Y., & Chau, J. (2016). An empirical study towards understanding user
acceptance of bring your device (BYOD) in higher education. Australasian Journal of
educational technology, 32(4).
Fujitsu (n.d.). Can BYOD deliver real ROI? Balancing costs and benefits in the new world of
BYOD Retrieved on March 26, 2019, from
Grossi, D., Royakkers, L., & Dignum, F. (2007). Organizational structure and
responsibility. Artificial Intelligence and Law, 15(3), 223-249. doi: 10.1007/s10506-007-9054-0
Kaufmann, A., & Desbazeille, G. (1969). The critical path method. New York: Gordon and
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