Procedural Email Message
Write a procedural email
message to employees reminding them of standard operating procedures or
organizational changes that take the form of step-by-step instructions. Be
creative, or use an issue applicable to your work environment. (Example can be
found on page 76, Figure 5.1, of the course text.)
FIGURE 5.1 GOOD EXAMPLE OF
AN EMAIL MESSAGE
To: Janna Lu [firstname.lastname@example.org]
From: Lonny Winters [email@example.com]
Subject: Lunch orders for Friday’s meeting
You will find the lunch
orders for Friday’s meeting attached to this message. Please confirm that the caterer, Rose’s Deli,
can fill the order and deliver it to us before the meeting starts.
The meeting is scheduled to
begin at noon in the Bell conference room on the tenth floor. I would like the food to be available for
pickup by attendees as they enter the room.
I assume the lunches will be delivered in individual brown bags as they
were at our previous meeting.
If there is a problem with
the delivery, please let me know as soon as possible in case we need to make
other arrangements. I will have a check
for the lunch available for the delivery person when he or she arrives. Thanks for your help with this and be sure to
order a lunch for yourself.
Human Resources Manager
The message should
take the form of an email; however, you will submit your assignment to the
online course shell.
The procedural message
must adhere to the following requirements:
Introduce the main
idea of the message in a concise, informative manner.
Itemize three to five
(3-5) key points with detail.
about where and to whom questions should be directed.
Use a descriptive
subject line or heading.
Use bullets to
separate ideas and simplify reading.
Include an appropriate
and professional greeting / salutation.
Use email form
including: To:, From:, Subject:, and Signature.
4. Clarity / Mechanics:
Ensure that there are
no grammar or spelling errors.
Ensure that there are
no clarity, writing, and mechanical errors.
Your assignment must:
single-spaced, using Times New Roman font (size 12), with one-inch margins on
all sides. Check with your professor for any additional instructions.
Submit your assignment
through the online course shell only.
The specific course
learning outcomes associated with this assignment are:
Use writing process
strategies to develop brief business documents, such as routine messages, bad news
messages, and persuasive/sales messages.
Support ideas or
claims in body paragraphs with clear details, examples, and explanations.
logically by using transitional words, phrases, and sentences.
Use sentence variety
and effective word choice in written communication.
Write clearly and
concisely using proper writing mechanics.