Conference Management Event Planning Project

User Generated

Unlyrr128

Writing

Description

Staffing is a very important part of event management and crucial to the smooth running of an event. Many staffed events may have a high concentration of volunteers as well as employees. Both the volunteers and the employees need to understand their reporting procedures and have clear job descriptions and training to prepare them for their event roles. Working together as a team is the most critical part to successful event management.

For this Group Project, you and your group members will work together to create a complete staffing plan including the following:

  • Create a list identifying and defining the several needed positions and responsibilities for the event.
  • Create an organizational chart identifying who reports to whom that also ensures all activities are covered with management supervision and direction.
  • Create a time line showing when each staff member will be completing his or her job role on event day.
  • Explain the service that each department will provide.
  • Describe the training procedures that will be used to prepare your staff and how they will ensure quality service.
  • Create a generic staffing policy for volunteers for your event.
  • Explain how and when the volunteers will be trained.
  • Identify performance procedures for customer service.
  • Prepare a code of conduct policy.
  • Discuss how staff will handle safety procedures, incident reporting, or emergency situations.

Compile all elements of this Group Project into 1 document in proper APA format. The final compiled staffing plan must incorporate at least 5 outside sources with proper APA citations. Please cite your resources for any organizational chart templates or information used for this Group Project.

Your assignment should be between 1,500–1,800 words, double-spaced, in 12-pt. Times New Roman font, with 1-inch margins. There should be limited spelling and grammatical errors.



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Explanation & Answer

Please let me know if there is anything needs to be changed or added. I will be also appreciated that you can let me know if there is any problem or you have not received the work. Please let me know if there is anything needs to be changed or added. I will be also appreciated that you can let me know if there is any problem or you have not received the work Good luck in your study and if you need any further help in your assignments, please let me know Can you please confirm if you have received the work? Once again, thanks for allowing me to help you R

Running head: EVENT PLANNING

1

Event Planning
Name
Institution

EVENT PLANNING

2
Table of Contents

Introduction ..................................................................................................................................... 4
List of Needed Positions and Responsibilities ...............................Error! Bookmark not defined.
Meeting Manager ................................................................Error! Bookmark not defined.
Activities and Events Planner .............................................Error! Bookmark not defined.
Event Operations Manager .................................................Error! Bookmark not defined.
Conference Planner .............................................................Error! Bookmark not defined.
Association Event Planner ..................................................Error! Bookmark not defined.
Event Analyst ......................................................................Error! Bookmark not defined.
Exhibition Coordinator .......................................................Error! Bookmark not defined.
Special Events Planner ........................................................Error! Bookmark not defined.
Convention Planner .............................................................Error! Bookmark not defined.
Events Representative .........................................................Error! Bookmark not defined.
Organizational Chart ......................................................................Error! Bookmark not defined.
Timeline .........................................................................................Error! Bookmark not defined.
Event plans: .........................................................................Error! Bookmark not defined.
Service of each Department ...........................................................Error! Bookmark not defined.
Training procedures used to prepare staff ......................................Error! Bookmark not defined.
Staffing Policy for Volunteers .......................................................Error! Bookmark not defined.
Training of volunteers ....................................................................Error! Bookmark not defined.

EVENT PLANNING

3

Performance Procedures for Customer Service .............................Error! Bookmark not defined.
Code of Conduct policy .................................................................Error! Bookmark not defined.
Handling safety procedures, incident reporting, or emergencies ...Error! Bookmark not defined.
References ......................................................................................Error! Bookmark not defined.

EVENT PLANNING

4

Introduction
Event planning includes the application of management of the project to create a
big occasion. It requires the input of various stakeholders to make it successful. Different
resources and equipment are necessary to accomplish the tasks of planning an event.
Therefore, the event managers need to have a clear list of activities which need to be
executed to make the event successful. This paper provides a list of the required positions
with the required roles, timeline, reporting chart, departmental services, staffing policy
for volunteers, code of conduct as well as safety management by the staff.


Running head: EVENT PLANNING

1

Event Planning
Name
Institution

EVENT PLANNING

2
Table of Contents

Introduction ..................................................................................................................................... 4
List of Needed Positions and Responsibilities ................................................................................ 4
Meeting Manager ................................................................................................................. 4
Activities and Events Planner .............................................................................................. 4
Event Operations Manager .................................................................................................. 5
Conference Planner .............................................................................................................. 5
Association Event Planner ................................................................................................... 5
Event Analyst ....................................................................................................................... 5
Exhibition Coordinator ........................................................................................................ 5
Special Events Planner ......................................................................................................... 6
Convention Planner .............................................................................................................. 6
Events Representative .......................................................................................................... 6
Organizational Chart ....................................................................................................................... 6
Timeline .......................................................................................................................................... 7
Event plans: .......................................................................................................................... 8
Service of each Department ............................................................................................................ 9
Training procedures used to prepare staff ..................................................................................... 10
Staffing Policy for Volunteers ...................................................................................................... 10
Training of volunteers ................................................................................................................... 11

EVENT PLANNING

3

Performance Procedures for Customer Service ............................................................................ 11
Code of Conduct policy ................................................................................................................ 11
Handling safety procedures, incident reporting, or emergencies .....


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