University of Maryland - College Park GG Freightways (GGFRT) IT Strategic Plan

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University of Maryland - College Park

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GG Freightways (GGFRT) IT Strategic Plan, Part 1

Before you begin this assignment, be sure you have read the “GG Freightways Case Study” and all the course content from Weeks 1 and 2.

Purpose of this Assignment

This assignment gives you the opportunity to apply the course concepts to begin development of an Information Technology Strategic Plan (ITSP) to support the strategic direction of GG Freightways (GGFRT).This assignment specifically addresses the following course outcomes to enable you to:

  • identify, define, and explain the concepts of information technology governance and management

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Case Study: GG Freightways (GGFRT) GGFRT is a regional transportation and distribution company in operation for over 30 years. The company serves major cities in the southwestern region of the United States. Their headquarters (1), terminals/warehouses (8) and maintenance facilities (2) are noted below. Corporate Profile Corporate Name: GG Freightways Founded: August 1989 Headquarters: Los Angeles CA Terminals/Warehouses (8): Los Angeles CA, San Diego CA, San Bernardino CA, Bakersfield CA, Scottsdale AZ, Phoenix AZ, Tucson AZ, and Las Vegas NV Maintenance Facilities (2): San Bernardino CA, Scottsdale AZ Number of Employees: 750 (includes truck drivers) Fleet: 400 delivery vehicles (average of 50 per terminal) which include: 80 tractor/semi-trailer units, 160 box trucks and 160 panel vans Total Annual Gross Revenue: $35,000,000 Current economic climate: stable industry, highly competitive business environment, 6% profit Future financial goals: 8% profit with 8% reduction in operating costs President and Chief Executive Officer (CEO): Marissa Schmidt To familiarize yourself with commonly-used shipping terms in the freight industry, visit this site and refer to it as you read the case study and assignments: http://www.shipnorthamerica.com/htmfiles/glossary/gloss_shipterms.html Current Business Operations GGFRT operates 24 hours a day, 7 days a week. Sales personnel (40 people, five per terminal) visit prospective customers to outline company capability, services provided and costs. When a customer decides to use GGFRT they call the dispatch office with shipment information. Usually they FAX a copy of the bill(s) of lading to a terminal with information such as origin, destination, product description, weight and number of packages. A dispatcher at a terminal makes a list of freight pickups and sends a truck to get the freight. To do this they use the routing/freight optimization system to determine the sequence of pickups by zip code. They use local maps within a zip code to map out the specific order of pickups since there may be several in a zip code area. They have a performance goal of 98% of freight picked up within 24 hours of availability. A driver follows the dispatch order for pickups. Many of the drivers complain that the pickup order is not efficient. When they pick up an order they sign for receipt and either load the freight or guide the customer’s forklift operators to arrange it properly in the truck. After freight is picked up it is brought to the terminal where it is unloaded and sorted by destination. A dispatcher then prepares a delivery ticket (again using the routing system) that is used to load a truck in 6/25/2019 1 the proper sequence for delivery. Some trucks take freight from one terminal to another while others make local deliveries. Since some terminals are close to 12 hours away from each other, there are many “out and back” routes where drivers meet halfway between terminals to exchange freight trailers, which benefits drivers so they don’t exceed their permitted daily maximum driving hours of 11 per day. About half of a terminal’s space is used on any given night. Dispatchers have a goal to turn freight around in the terminal overnight for next day delivery. When freight is sent out for delivery, the driver follows the delivery ticket order. Often, they are held up at a delivery destination by traffic or by lack of available unloading space. This can cause the driver to be late trying to make the day’s deliveries. Sometimes they get to a destination and the facility is closed and they bring the freight back to the terminal for delivery the next day. It is unloaded and re-sorted by destination. The dispatchers then add it to the next day’s delivery tickets. The major freight volumes are between Phoenix, San Diego and Los Angeles (about 70% of total volume). Trucks run at about 70% average of capacity between terminals. Local delivery volume is heaviest in Los Angeles, followed by Phoenix and then San Diego. Local delivery trucks operate at about 80% full while pickups fill about half of the vehicles space. Some customers pick up and/or drop freight at a terminal/warehouse, with their own equipment. Truck drivers communicate with the dispatchers using two-way commercial radios. Some also carry personal cell phones and use them if the radio is out of range. A few drivers also carry GPS devices to help locate addresses. In general, the drivers are content with the company. Pay and benefits are good, and they get overtime pay when deliveries run late. Complaints are few and mostly center around either the sequence of pickup and delivery of shipments or vehicle maintenance. The fleet is maintained at the main Scottsdale maintenance shop and at a smaller shop in San Bernardino. Either one can handle minor maintenance and preventative work. Only Scottsdale can perform major engine and transmission work. Overall the fleet is in good operating condition. All vehicles are on a preventative maintenance schedule which places them out of service two days a month, usually on weekends. Maintenance scheduling is a challenge because it can interfere with the steady flow of shipments both between terminals and for local delivery. There are no “extra” vehicles in the fleet. Administration The company management team consists of the President, Vice President of Operations, Chief Financial Officer (CFO), Chief Information Officer (CIO), Sales Manager, and a Fleet Manager who oversees maintenance and safety. They meet weekly to discuss opportunities and issues and to plan for future goals. Except for the CIO, the management team has been in place for many years The president of the company just hired its first Chief Information Officer (CIO), Lance, after the previous IT Director retired. He comes from a nearby manufacturer who is also a major customer. At that company he was Deputy CIO and primarily responsible for network operations and security. 6/25/2019 2 Business Strategic Objectives At a recent meeting the management team decided to change the strategic plan for the business to meet growth and cost goals. They highlighted three new strategies they want to employ to increase profitability and grow the business. 1. First, they want to track the whereabouts of freight both in the terminals and on the trucks to provide customers with accurate delivery dates and times; 2. Second, they want to improve the percent of loaded miles in their fleet to reduce costs by coordinating the pickup and delivery of freight at the same time in the same geographic area; and, 3. Third, they desire to provide warehousing services for customers who want to reduce delivery time to their customers or company by having product available locally for pickup in warehouses or quicker local delivery. Federal/State Mandates In addition, the management team wants to ensure that the company remains in compliance with all applicable federal and state regulations. The ones they are most concerned about are: 1. The Sarbanes Oxley financial audit and reporting requirements; 2. A new federal requirement to conduct a vehicle safety check every 10,000 miles; and, 3. A Federal Motor Carrier Safety Administration (FMCSA) reporting requirement on the number hours per day for each driver (or max per week, etc.). CFO/CIO Goals The CFO has been charged with the overall project. He has asked Lance to help with this effort by modernizing information systems to support the new strategies. He has decided: 1. His first step is to update the IT strategic plan to link to the new strategies in the corporate plan. 2. Second, he wants to engage his customers in a proactive way to first, identify and prioritize IT projects that will help meet the new goals, and then develop a set of requirements for each project. 3. Third, he wants to decide on the best approach to modernize the information systems that will meet requirements at a reasonable cost, and for this he will need to make some changes to the IT organization. Strategic Direction As a small player in a large transportation market serving large cities, GGFRT has many larger competitors. They need to improve their alignment of IT with their business strategic objectives as well as updating their operational processes and IT to become more efficient in serving their customers and acquiring new ones. Current Technology GGFRT is using a mix of older technology products for finance and accounting, route optimization/ freight tracking and fleet maintenance. There are several projects already in the IT portfolio competing 6/25/2019 3 for resources. The CIO sees a major challenge in balancing available funding, IT staff workload and project prioritization. The project nearest completion is the adoption of the Precise Financial Reporting System to replace the aging finance and accounting system. It will be completed in six months. There are two other projects under way, one for management reporting and one for a mobile application that sales staff can use to show potential customers information on the fleet, distribution services available and freight rates, and warehouse options, including a comparison to the competition. The route optimization and freight tracking system is very important to the operations manager and dispatchers. The current system allows the input of freight origin and destination information. This is taken from a bill of lading which contains a plethora of specific information. When the dispatchers enter the origins and destinations into the system they are grouped by zip code. The dispatchers then decide which zip codes will be loaded in a truck and in what sequence for delivery. This takes several hours at night to accomplish and must be done as quickly as possible so trucks can be loaded and sent out in the morning for delivery. Arranging shipment sequence within a zip code is done by locating each address on a map and entering it into the system in the best order. Pickups are handled in a similar manner. Freight tracking features are not yet integrated; this should be developed in the future to meet one of the business objectives. The fleet maintenance system contains information on each vehicle in the fleet. It includes all vehicle specifications, a summary of all repairs, a preventive maintenance schedule and an inventory of parts on hand. This information is entered by accounting clerks, mechanics, purchasing clerks and anyone else who has time to do data entry. It is not as time consuming as the route optimization/freight tracking system, but it contains information critical to fleet reliability. The greatest challenge is scheduling preventative maintenance since it requires vehicles to be down for two days. The dispatchers do not want the equipment taken out of service because it causes planning headaches. The relationship between dispatchers and maintenance personnel is strained. IT Organization When Lance was hired as CIO last month he took a close look at the current staffing. The IT staff consists of 24 people, seven of whom are programmers. The programmers are charged with all systems development and integration work for the company. They have three projects in their current portfolio. Their skill sets include SQL, .Net and C+ programming, and Web design. There are eight helpdesk personnel who support the eight distribution terminals (one at each terminal). They work independently. The remaining staff includes two network engineers, a financial systems specialist (an expert in Accurate Financial Reporting), a computer security expert, two shift supervisors (who supervise the programmers, network engineers, financial systems specialist and computer security expert at headquarters) and the CIO and her two personal assistants. The IT staff supports multiple locations. At the Los Angeles headquarters/terminal there are 15 servers (they contain all software and data; one stores a backup copy of the data) and 30 PCs for accounting, marketing, IT, administration and management. The terminal/warehouse operations offices have five PCs for dispatchers, one for the maintenance offices, one for parts and one for drivers in the driver 6/25/2019 4 lounge. The other five terminals have 10 PCs each and connect to headquarters by a virtual private network (VPN). IT Portfolio Precise Financial Reporting System- This new system will replace the current finance and accounting system. It is an off-the-shelf product that requires the owner to make modifications to interface with other systems they may own. Two programmers are working on the project. One is setting up the database and loading the software on servers. The other is learning about the system to write an interface with the route optimization/freight tracking system. A representative of Precise Financials will train the accounting staff in its use. This will take about two weeks. Management Reporting System- Senior management wanted to know financial information daily. Two programmers have been working on a system to compile the data in a format they can use. They plan to extract information from Precise Financials when it is ready but for now have focused on the current system. They will be done in two months. Mobile Marketing App- The marketing manager asked for an app that sales staff could use to show potential customers information. This would include things like fleet photos and specifications; pictures of the eight terminals and information about the distribution/warehouse services GGFRT can provide; and a comparison of their costs using sample shipments with rates from competitors compared to GGFRT costs. A programmer and the web designer are working on the project. It will take two more months to complete. The current design and development process is best described by the way it worked in the selection and integration of Precise Financials. The CFO asked the (former) CIO to develop a new finance and accounting system. The CIO interviewed large, respected companies and, after comparing their capability to the current system, chose Precise Financial Reporting. Two programmers were assigned, and a Precise Financial Reporting specialist was hired to work between IT and the finance office. The CIO receives progress reports every two weeks. Situation When Lance was hired, he toured each terminal to see the IT setup and understand local business operations. It was important to him to know just how each person used the systems. He spent time with bookkeepers and accountants, dispatchers, drivers and terminal management. Since he came from one of GGFRT’s customers he knew that customers could offer insight into business improvements that would be good for both companies. He visited one large customer in each of the terminal’s area of service to get feedback on how operations between them and GGFRT could be improved. His goal was to see how he could translate what he learned into systems improvements. Interestingly the most complaints came from bookkeepers and accountants. They said the system was slow and data entry was tedious because accuracy was very important. If they entered wrong information, it could cause incorrect billing (rates are based on weight and size), improper loading (the wrong zip code could mean sending freight in the wrong direction unless a dispatcher caught the error), 6/25/2019 5 and more. They estimated current accuracy at about 95% but they had no way of knowing for sure. Further, they complained about financial reporting and their ability to meet compliance requirements. Reporting was mostly a manual process and data they needed from the system was not easily accessed. Most of them had resorted to keeping small ledgers at their desks to track information they knew they would need for reporting. The dispatchers explained that routing wasn’t all that hard, just time consuming. The routing system grouped all the shipments by zip code. They would take all the shipments in a zip code and look at the weight and size (how much cubic space each one needed in a truck), plot them on a map and then put them in delivery sequence. They thought most trucks left the loading dock full and that that the drivers made adjustments in delivery sequence when needed. Pickups were a bit more challenging. Sometimes they sent a truck out just to pick up freight and bring it back to the terminal. Other times they contacted a driver to ask them to stop at a customer to pick up a shipment while they were making deliveries. Since they didn’t know exactly how much space was available on the truck this was a hit or miss situation. Drivers were left to decide if they could make it work. Drivers were the most outspoken, probably because no one ever asked for their opinion. They were also the happiest of employees (this might explain why they were non-union). They liked being able to make decisions on the go and they knew the customers very well. In fact, they could call some of them if they were running late and the customer would stay open so they could deliver or pick up a shipment. They seemed to have favorite customers and often spent extra time with them talking about common interests. Generally, they were good ambassadors for the company. Terminal managers were under constant pressure. Their main goal was to get shipments into and out of the terminal as quickly as possible. Delivery times were measured and part of their performance plan. They knew the company had established three new strategies because they were explained in an email they just got. Lance asked how they might provide warehousing services. Most felt they had extra space and could take on some storage but keeping track of the shipments might be a problem. They had to do this manually and the bookkeepers were the ones to keep the records. They felt more bookkeepers would be needed but they didn’t know how many. Lance also met with the maintenance and safety staff at the San Bernardino terminal. The maintenance folks had a large workload and complained that they had a hard time getting equipment in the shop for preventative work. They did not know when equipment would be available until the last minute so scheduling was always a scramble because they needed to make sure mechanics were available to do the work. They had a lot of complaints about shifting work hours and the effect it had on their personal lives. The safety manager expressed concerns over driver hours of service. There are federal regulations that limit drivers to 11 hours of driving at a time. Then they need to take an eight-hour break. The problem was tracking the driver’s hours to make sure they stayed within the law. Dispatchers tried to help with this when they scheduled pickups and deliveries but there was no easy way to do it and the results were 6/25/2019 6 often based on best guess. The safety manager who was ultimately responsible for compliance had drivers turn in their hours each day but this was always after the fact. Lance’s customer visits were eye-opening. Most of the customers had automated inventory systems and could easily track products from raw material to finished goods. They knew exactly what they would ship and when, usually several days ahead of time. Some customers however needed near instantaneous shipping. They wanted same-day pickup in a lot of cases and fast delivery. In most cases, they were all able to produce electronic documents such as the bill of lading and email or FAX it to GGFRT. During his interview for the CIO position, Lance was told that the previous IT Director had left a good foundation and that the staff seemed sufficient in number and appeared to be very capable. However, since GGFRT is developing its strategies for the future, the staff must be able to support the business strategies as well as the IT strategies that Lance would develop. One of the first things Lance did was to interview each member of his staff. He discovered that the roles and responsibilities tended to overlap and that morale among his staff was very low. Lance also interviewed the senior leadership of GGFRT and learned that his staff was not meeting their expectations for service. The help desk was perceived as being only somewhat competent and took much too long to respond to problems. Application developers were very slow in delivering systems, and when the systems were finally delivered, they did not reflect what the customers needed or wanted. Network outages occurred too often from the users’ perspective. Finally, the Chief Financial Officer told Lance that the IT costs need to be reduced. Lance knew he had many challenges. He was determined to identify essential projects and then prioritize them for management review. The outcomes would affect almost every aspect of the business. His IT portfolio was about to grow, and her organization will need to change to meet the challenges. Your Task From the perspective of the CIO for GGFRT, you will be completing many tasks over this semester. • In the ITSP #1 assignment, your main goals will be to develop a new business strategic objective that you feel is one that GGFRT needs to accomplish. You will write IT Mission and Vision statements and develop an IT Governance Board, select an IT Governance Methodology, choose your team and discuss their roles on the board. You will also choose a prioritization tool to rank projects and discuss criteria that is important while prioritizing those projects along with a few other tasks. • In the ITSP #2 assignment, your main goals will be to choose IT strategies, aligning them with business strategic objectives from the ITSP #1 assignment. You will complete an IT roadmap of the current project schedule and add a new project that you will deem important to GGFRT’s operations. You will discuss risk of implementing projects from the CIO perspective and create steps of a Business Continuity Plan along with a few other tasks. • For the CIO Memo assignment, you will discuss your leadership philosophy and management style, address IT strategies and discuss how each will benefit the business, create an organizational chart based on the information presented above for the 24 employees in the IT Department, explain how a CIO Organization differs from an IT Department, note Key Services (functions, positions) that will be included/eliminate in your 6/25/2019 7 • new CIO Organization, create a new CIO organizational chart, and discuss key milestones (related to the Key Services’ section) for accomplishing your new CIO organizational structure along with a few other tasks. In the IT Decision Paper assignment, your project will be presented (from the ITSP #2 assignment), the strategic alignment of your project to one of the business objectives (from the ITSP #1 assignment) and IT strategies (from the ITSP #2 assignment) will be discussed, discussion of where your proposed project would fit into the IT roadmap (from the ITSP #2 assignment) will be discussed, how your project will share data, integrate, or replace an existing or proposed system will be discussed, benefits the project will provide to GGFRT, requirements of the project, anticipated cost/size of the project, performance measures of your project and the system development life cycle steps of your project along with a few other tasks. GGFRT is a fictitious company created for the IFSM 301 Case Study. 6/25/2019 for University of Maryland Global Campus 6/25/2019 8 GG Freightways (GGFRT) IT Strategic Plan, Part 1 Before you begin this assignment, be sure you have read the “GG Freightways Case Study” and all the course content from Weeks 1 and 2. Purpose of this Assignment This assignment gives you the opportunity to apply the course concepts to begin development of an Information Technology Strategic Plan (ITSP) to support the strategic direction of GG Freightways (GGFRT). This assignment specifically addresses the following course outcomes to enable you to: • identify, define, and explain the concepts of information technology governance and management IT Strategic Plan for GG Freightways Jenny, the new CIO at GGFRT, has asked you to write an IT Strategic Plan that she can use to guide the direction for her organization. The ITSP will be developed in two parts. This assignment covers Part 1; Part 2 will be covered in the next class assignment. Together, they will form an ITSP that has been tailored to the course material covered in this class. You may work for an organization that has an ITSP, and it would be a good idea for you to look at it, but it will likely be structured a little differently from this one. Each organization develops an ITSP that will work for them. Assignment You will develop Part 1 of the ITSP for GG Freightways (GGFRT), using the outline below. Each of the topics to be included in your outline is covered in the course content readings assigned thus far. In addition to the course materials, at least two external resources (resource other than those provided in the class) must be used. Two or more cited references will earn top credit. Use a separate References page to list just the references you have cited. Remember to use the APA formatting rules and correctly cite and reference your sources with APA format. Use the Grading Rubric to be sure you have covered everything. Please use this outline to build your IT Strategic Plan. Use the numbering and headings shown below. Part One 1. Business Statement – Summarize in one paragraph, in your own words, the business of GGFRT. Include the location of the company/terminals, fleet information/details, and current/future financial climate/goals (with cost savings). Refer to Case Study. 2. Business Strategic Objectives - In the Case Study, the management team has identified three (3) new strategic objectives. Using the following table (copy/paste it into your assignment), List/number the three (3) objectives, then, in your own words, add a brief explanation to each one. Next add a new strategic objective of your own - one that you consider important to the current and future health of GGFRT’s business. In the explanation, it should be a statement of how the management team would improve the business of GGFRT. It can be one of the three federal/state regulations that the company wants to remain in compliance with, or a new one that you choose. Write a brief introductory paragraph prior to the table. The paragraph must come first before your table, to explain what the table is providing. The format below should be used for the presentation of this section: July 3, 2019 Business Strategic Objective State the Objective (from the case study) Explanation (in your own words; for the new objective, incorporate how the management team would use it to improve the business of GGFRT: 1 2 3 4 (new objective) 3. IT Vision and IT Mission Statements – Write two short paragraphs with separate IT vision and IT mission statements for the Information Technology Department at GGFRT. Label one “IT Mission Statement:” and one “IT Vision Statement:”. The format should be: a. IT Mission Statement: (explanation) b. IT Vision Statement: (explanation) Use what you learn from the case study to create your own idea for the IT vision statement (future IT goals); and use the case study situation at GGFRT to write the IT mission statement for the IT department (current IT goals). Refer to the course materials on mission and vision, particularly the reading on "Creating a Future Vision for the Chief Information Officer". If you need help on a mission statement, do a little research on the web; you will find many examples of IT mission statements. 4. Governance – Using the course content materials and the case study, describe, following the format below for each section, how the IT governance process should work for GGFRT. Jenny wants to engage the other senior leaders, so include: a. who the participants are, b. what each of their roles are on the governance board (why each is a member of the governance body, not their general roles in the company), c. what specific governance methodology should be established/justification (i.e. COBIT, ITIL, etc.; documents in various weeks’ content), d. what responsibilities the governance body would have, and e. how they would prioritize IT projects (prioritization tool, criteria that is being considered for determining project importance) Refer to the course materials on governance and you should supplement those documents with external research. IT Governance methodologies are covered in Week 5’s course content. 5. Inventory of Current IT Systems – Using the information in the Case Study, you will use the table provided to describe the current systems in use (not the systems being planned or in process of being completed) and the IT resources allocated to their support. Copy and complete the table below, creating additional rows as needed to cover all current systems at GGFRT (if needed), then write a brief introductory paragraph prior to the table. The paragraph must come first before your table, to explain what the table is providing. July 3, 2019 Current System Function/ Description Strategic Goal aligned to Business Unit/ Department Business Benefits IT Resources (people, equipment) The "right" and "wrong" answers should do with if you correctly incorporated the course concepts from the course content materials and addressed all parts of the assignment. The content of the mission and vision statements you create is not as important as that it makes sense considering the course content and the Case Study. Use the Rubric below to be sure you have covered all aspects of the assignment. Formatting Your Assignment • • Create a title page that includes: The company name, title of assignment, your name, Course and Section number and date. Use the numbering format in the assignment instructions above, for these sections: 1. Business Statement 2. Business Strategic Objectives (table format) 3. IT Mission and IT Vision Statement a. IT Mission Statement b. IT Vision Statement 4. Governance a. who the participants are, b. what each of their roles are on the governance board (why each is a member of the governance body, not their general roles in the company), c. what specific governance methodology should be established/justification (i.e. COBIT, ITIL, etc.; documents in various weeks’ content), d. what responsibilities the governance body would have, and e. how they would prioritize IT projects (prioritization tool, criteria that is being considered for determining project importance) 5. Inventory of Current IT Systems • • • • • Write a short concise paper: Use the recommendations provided in each area for length of response. It’s important to value quality over quantity. Content areas should be double spaced; table entries should be single spaced. To copy a table: Move your cursor to the table, then click on the small box that appears at the upper left corner of the table to highlight the table; right click and COPY the table; put the cursor in your paper where you want the table and right click and PASTE the table. Ensure that each of the tables is preceded by an introductory sentence that explains what is contained in the table, so the reader understands why the table has been included (if included in the instructions). Use at least two resources with APA formatted citation and reference. Any course content should be from the class reading content, not the assignment instructions or case study itself. For information on APA format, refer to Content>Course Resources>Writing Resources. July 3, 2019 • • • • • • Begin a Reference Page for resources required for this assignment. Use APA format for your reference page. Running headers are not required for this report. Writing should always be in third person. Compare your work to the Grading Rubric below to be sure you have met content and quality criteria. Submit your paper as a Word document, or a document that can be read in Word. Keep tables in Word format – do not paste in graphics. The paper should be uploaded to the ITSP #1 assignment folder. Your submission should include your last name first in the filename: Lastname_Firstname_ITSP1 GRADING RUBRIC: Criterion Business Statement Business Strategic Objectives 90-100% Far Above Standards 5 Points 80-89% Above Standards 4 Points 70-79% Meets Standards 3.5 Points 60-69% Below Standards 3 Points < 60% Well Below Standards 0-2 Points The summary description of the business in the Case Study is complete, clear and concise and sets the stage for the remainder of the ITSP; demonstrates understanding of course concepts, analysis and critical thinking. 9-10 Points The summary description of the business in the Case Study is clear and concise and sets the stage for the remainder of the ITSP. A summary description of the business in the Case Study is provided. The summary description of the business in the Case Study is unclear, not concise, and/or does not set the stage for the remainder of the ITSP. Little or no summary description of the business in the Case Study is included. 8 Points 7 Points 6 Points 0-5 Points This section includes an effective and wellwritten introductory paragraph that is applicable to the Case Study and the table that follows. Three (3) business strategic objectives are listed and fully stated. One new objective, highly relevant to the Case Study, is This section includes an appropriate introductory paragraph that is applicable to the Case Study and the table that follows. Three (3) business strategic objectives are listed and are fully stated. One new objective, This section includes an introductory paragraph that applies to the Case Study. Three (3) business strategic objectives from the Case Study are listed. One new objective, relevant to the Case Fewer than three (3) business strategic objectives are listed or they are not drawn from the Case Study; the table lacks an introduction; the new strategic objective is not relevant to the Case Study; and/or new strategic objective does not relate to how the Few or no business strategic objectives are listed; the table lacks an introduction; a new objective is not added; and/or objectives are not related to the Case Study. July 3, 2019 Possible Points 5 10 Criterion IT Vision and Mission Statements Governance 90-100% Far Above Standards listed, also fully stated, and clearly relates to how the management team will improve the business; work demonstrates understanding of course concepts, analysis and critical thinking. 18-20 Points 80-89% Above Standards relevant to the Case Study, is listed; it clearly relates to how the management team will improve the business. 70-79% Meets Standards Study, is listed; it relates to how the management team will improve the business. 60-69% Below Standards management team will improve the business. < 60% Well Below Standards Possible Points 16-17 Points 14-15 Points 12-13 Points 0-11 Points 20 IT Vision and Mission Statements are clearly written and highly relevant to the Case Study; and demonstrate strong understanding of course concepts, analysis and critical thinking. IT Vision and Mission Statements are clearly written and relevant to the Case Study; demonstrate understanding of course concepts, analysis and critical thinking. 23-25 Points 20-22 Points IT Vision and Mission Statement do not cover both vision and mission, are not relevant to the Case Study, or are lacking in demonstration of understanding of course concepts, analysis and/or critical thinking. 15-17 Points One or both IT Vision and Mission Statements are not included, and/or do not relate to the Case Study; and/or are poorly written and do not convey the information. 0-14 Points 25 The Governance Section presents a well–supported and convincing explanation of a governance process for the business in the Case Study that engages other senior leaders in the organization. This section includes a thorough discussion of all five (5) topics: participants, roles of participants, what governance methodology The Governance Section presents a good explanation of a governance process for the business in the Case Study that engages other senior leaders in the organization. This section includes a clear discussion of four (4) topics: participants, roles of participants, Governance section does not include all required content (two (2) or less) (participants, roles, methodology, responsibilities, and prioritization criteria/tool/ process for IT projects); is not applicable to or appropriate for the Case Study. Little or none of the required information is presented in the Governance section; and/or it is not relevant to the Case Study. July 3, 2019 IT Vision and Mission Statements are both included and are relevant to the Case Study. 18-19 Points The Governance Section addresses how the CIO will engage the other senior leaders and includes three (3) topics: who the participants are, what their roles are (why they are members of the governance body), what Criterion 90-100% Far Above Standards should be established/ justified responsibilities of the governance body, and the prioritization criteria/tool/ process for IT projects; is highly applicable to and appropriate for the Case Study; and demonstrates understanding of course concepts, analysis and critical thinking. 80-89% Above Standards what governance methodology should be established/ justified responsibilities of the governance body, and the prioritization criteria/tool/ process for IT projects; and is clearly applicable to and appropriate for the Case Study. 70-79% Meets Standards governance methodology should be established, what responsibilitie s the governance body would have, and how they would prioritize IT projects (criteria/tool/ process). 60-69% Below Standards < 60% Well Below Standards Possible Points Inventory of Current IT Systems 18-20 Points 16-17 Points 14-15 Points 12-13 Points 0-11 Points 20 This section includes an effective and wellwritten introductory paragraph that is applicable to the Case Study and the table that follows. The completed table contains all required information accurately extracted from the Case Study; demonstrates thorough understanding of course concepts, analysis and critical thinking. 9-10 Points This section includes an appropriate introductory paragraph that is applicable to the Case Study and the table that follows. The completed table contains all required information accurately extracted from the Case Study; demonstrates understanding of course concepts, analysis and critical thinking. This section includes an introductory paragraph that applies to the Case Study. The completed table contains all required information extracted from the Case Study. This section is somewhat incomplete (lacking in introduction or required table, or table content is incomplete); is not applicable to the Case Study; or is lacking in demonstration of understanding of course concepts, analysis and/or critical thinking. Little or no information is provided on the Inventory of Current IT Projects; table is missing; and/or information presented does not apply to the Case Study. 8 Points 7 Points 6 Points 0-5 Points Two (2) or more sources other than the class At least one (1) source other than the class At least one (1) source other than A source other than the class materials may be No external research is incorporated or External Research July 3, 2019 10 Criterion Report Format 90-100% Far Above Standards materials are incorporated, are substantive and are used effectively. Sources used are relevant and timely, contribute to the analysis and support conclusions. References are appropriately incorporated and cited using APA style. 9-10 Points 80-89% Above Standards materials is incorporated and used effectively. Source(s) are relevant and contribute to the analysis. References are appropriately incorporated and cited using APA style. 70-79% Meets Standards the class materials is used and properly incorporated into the text. Reference is cited using APA style. 60-69% Below Standards used, but is not properly incorporated, and/or is not relevant or timely; and/or APA style for references and citations is not followed. < 60% Well Below Standards reference listed is not cited within text. 8 Points 7 Points 6 Points 0-5 Points Report is very well organized and is easy to read. Very few or no errors in sentence structure, grammar, and spelling; presented in a professional format. Report reflects effective organization; has few errors in sentence structure, grammar, and spelling; presented in a professional format. Report has some organization; may have some errors in sentence structure, grammar and spelling. Report is not well organized, and/or contains several grammar and/or spelling errors. Report is extremely poorly written, has many grammar and/or spelling errors, or does not convey the information. TOTAL Possible Points July 3, 2019 Possible Points 10 100
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Explanation & Answer

Attached.

Running Head: IT SYSTEMS AT GGFRT

1

GG FREIGHTWAYS COMPANY- I.T STRATEGIC PLAN
Name
Course
Institution
Date

IT SYSTEMS AT GGFRT

2

1. Business Statement
GG Freightways is a company that deals with transportation and distribution of cargo in
some of the major cities in the South-Western part of the United States. The company has been in
existence for over 30 years as it was established in 1989. GGFRT has its headquarter in Los
Angeles, California and has a total of eight terminals distributed within the region of the operation
it operates. Terminals are located in Las Vegas, Tucson, Los Angeles, San Diego, Phoenix, San
Bernardino, Scottsdale, and in Bakersfield.
The company also has a fleet of about 400 delivery vehicles, including box trucks, semitrailers, and panel vans. It also employs over 750 people, including the drivers and other company
staff. Financially, the company has a stable economic climate as it gets an annual gross income of
approximately $35 million. However, it is located in s highly competitive environment,
considering that it is a small player compared to other companies serving the big cities. Currently,
it has a profit of 6% and has a future target of increasing the profit to 8% and also cut the operation
cost by 8%. This will be realized by upgrading their IT systems and ensuring the system goals
align with the strategic goals of the company.
2. Business Strategic Objectives
Strategic objectives refer to factors that are essential and critical to the company strategy.
In this case, strategic objectives are directives that are crucial in the attainment of the company
goal in the future (Ray, n.d). Strategic planning is important in the achievement of company
success as it ensures that the needs of customers and clients are met, which improves the value of
your company services. Objectives are pace-setting activities that determine the course the
company will take to succeed. The table below contains information on GGFRT’s strategic
objectives.

3

IT SYSTEMS AT GGFRT

Strategic Objective
1

Objective
To track Freights in the
terminals and trucks to
ensure timely delivery of
goods.

Explanation
The management team is crucial in
bringing everything together as the
team should ensure that the company
employees are aware of the strategies
and objectives to ensure that thei...


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