Running head: PROJECT MANAGEMENT TEMPLATE
PROJECT MANAGEMENT TEMPLATE
Unit II Project Topic
Desktop Computer Deliveries and Supplies.
Project manager name:
Project's goal (the reason for undertaking the project/anticipated benefits):
We are undertaking this project so that we can supply 120 desktop computers to the
newly founded Sanford High School, which will be used for the purposes of IT literacy. By
undertaking this project, we aim at making profits since we will make purchases of computers
and sell them at a higher price to the school. We also aim at expanding our business from the
profits that we will make after making the supplies.
Cost estimate (this is hypothetical, so do not spend too much time on this aspect):
We are estimating the cost of one desktop computer to be 280 dollars. For the whole
supply, we will need about 33 600 dollars.
Project structure (functional, matrix, or projectized):
We are using a matrix project structure because of its advantages over other project
structures. It is easier to set up a reporting relationship as a grid rather than the hierarchical
reporting. The departments will have a dual reporting relationship with the manager. We chose
matrix over other structures because the resources can be used efficiently and equipment shared
across projects. Our products involved in this project can be formally coordinated across
functional departments. The information under the matrix structure will flow both across and up
through the departments.
• Project manager
• Assistant manager
• Financial manager
• Procurement officer
Potential risks/issues to overcome:
The risks that we face include avoiding breaking computers during transportation. We are
also facing the risk of inflation, rendering the computers more expensive than we have planned.
Timeline for completion (start date/completion date):
The project starts on the 15th of October 2019, to 15th November, 2019.
To deliver 120 desktop computers to Sanford High School.
• 120 desktop computer monitors.
• 120 Central processing units
• Video graphic array cables
• 120 pieces of keyboards
• 120 computer mouses
• 120 mouse pads.
PROJECT MANAGEMENT TEMPLATE
Rent delivery 5 delivery vans.
Delivery the computers
Set up the computers
We have access to sufficient vans for delivery purposes
We have ample loading space at the wholesale store.
We have enough drivers to deliver
We have enough technical officers to set up computers at school.
Limits and exclusions:
The delivery period set to take exactly one month.
Each desktop computer supposed to make about 35 dollars turnover
Reviews with the customer:
• The management of Sanford High School
• Management of wholesale suppliers
• Management of the project
Work breakdown structure (WBS):
Our work breakdown includes authorizing the funds from our account to the financial
manager, who will pass it on to the procurement officer. We will also institute ways of
overcoming the problems associated with the project so that we minimize the losses. We will
ensure that everything is done according to the schedule so that we complete the project within
one month, as we have projected. We will then assign the deliveries to the drivers and the
technical officers who will set up the computers in school. We will ensure that the deliveries are
done smoothly, according to the expectations of the school management.
Importance of the WBS:
The work breakdown structure enables the project manager to plan their work more
effectively. A project is characterized by activities that are limited in timeline and frames. The
project manager must also plan for the timeline and the costs that are required in finishing the
project. A work breakdown helps project managers in creating independent tasks that are
measurable. Work breakdown enables the project management to assign costs to each task that is
to be carried out. Work breakdown is also necessary for tracking the project progress within the
schedule. Work breakdown enables the project is running smoothly by defining the scope of the
project without incurring extra costs. The breakdown structure helps the management in
assigning responsibility for the tasks. Responsibility states who does what task and at what time.
In assigning responsibilities, each task is completed within the required time and fulfills the
purpose of the project. The work breakdown ensures that the project goes according to the plan
and does not include any work that was not part of the plan.
PROJECT MANAGEMENT TEMPLATE
Columbia Southern University. (n.d.). Login. Retrieved from
Running head: ONGOING PROJECT
Unit III Project Topic
Please complete the information below based on the project you have chosen for your
Project Network Diagram:
es of the
rs by the
Description of the critical path in your project:
My project is estimated to take one month from start to completion. My critical path will
therefore focus on how the tasks will run to completion in due time, as well as dependencies in
activities. For the first three days, the financial officer will make withdrawals of the purchase
money and the management will approve the budget. For the next four days, the management
under the human resource officer will hire vans that will be used in transportation of the
computers. The second week will begin by gathering every stakeholder in the workforce and
assigning them the roles that they need to play. The end of the second week will see the purchase
rs by the
of the computers and thorough inspection by the technical officers to determine their suitability.
The third week will be used on packaging and transporting the computers to the school. The
inspection by the school management will take place during that week. The fourth week will
involve setting up the computers in the students’ resource center.
Description of how your project might be affected by delays in the critical path and how
you could get the project back on schedule if such delays happen:
The project is about delivering the desktop computers to Sanford High School, whose
need to use them in their resource center is urgent. Therefore, any delays that the critical path
will cause has to be rectified. Delays may result from inspection of the computers by the
technical team. The computers have to be set up momentarily for the inspection. It is a long
process that may take longer than one week. The delay will affect the learning of the students. To
get the project on schedule, quicker packaging and delivery has to be done. This will be possible
by increasing the number of technical officers and trips that a van was to make in a day.
Description of project time and cost estimates and how your WBS impacts those estimates:
The project is set to take a period of one month from start to completion. The cost
estimate is a breakdown of the computers, that will cost about 33,600 dollars. The cost of hiring
ten vans will be 4,000 dollars and the transportation cost will be 5,000 dollars, covering
maintenance and fuel costs. The technical officers, 10 of them will need a total of 12,000 dollars.
This is the total estimated cost of the project.
Our work breakdown will impact the costs positively, as it will act as guide to do
everything as per the schedule. Delays end up causing additional costs in a bid to recover lost
time, by increasing the input. Work breakdown will also impact the estimates positively as it will
help us plan on the challenges that we are likely to face and institute ways of overcoming them in
advance. Problems that come on the way in an impromptu manner are sometimes expensive to
Therefore, having a work breakdown is a win for the project as miscellaneous expensive
will be accounted for. Having a work breakdown will also impact our project positively as
necessary budget has been made, constituting on who should be paid what money. Therefore, the
project is planned in advance such that somewhere along the way, the project does not lag behind
for lack of funds to see it through. Having a work breakdown structure is therefore necessary to
help us save on the costs and stick to our budget estimate strictly.
Columbia Southern University. (n.d.). Login. Retrieved from
Running head: PROJECT
Manager’s name: Kyle White
Every leader has to learn to make sound decisions and in time, qualify to lead a project.
Leaders should avoid paralysis by analysis, where they say that no decision is a decision.
Postponing work and actions end up being disastrous for any organization.
To lead a project successfully, leaders should learn to treat everyone equally,
notwithstanding the circumstances. Subjectivity occurs when there is no fairness, where some
people may feel that they are subjects of others at work. A leader should uphold the qualities that
steer the project ahead to achieve positive results. Conflicts and issues at the project level should
be handled in a fair and just manner.
Enthusiasm enables people to follow the leader with confidence. People will always want
to follow a leader that has the same characteristics as the ones he or she tells them to have.
Enthusiasm in projects instills morale to the team members, which results in positive outcomes.
He is the overall head of the project. The role of the project manager is to make decisions
regarding the project and the running of the activities in the project. He also implements
strategies that affect the project.
The assistant manager helps the manager in implementing strategies. He is also in charge
of activities such as the recruitment of new employees to the project. He also supervises the
ongoing project with the manager.
He is in charge of managing all the finances that are involved in this project. He is in
charge of determining whether the project will make a profit or a loss and crafts strategies
regarding the same.
He is in charge of all in-house purchases that the project needs to go on. The procurement
officer handles the checklist of what needs to be purchased so as to make the project a success.
Drivers are responsible for shipping the purchased products from the retail store to the
This trait is essential for any member of a project to be productive. One needs to know
their roles and carry out their tasks and carry them out religiously. When all project members
work hard, goals are achieved faster and with ease.
Doing the right thing and standing for what is right is a trait that a productive project
member needs. Things do not become messy when members stand with the truth and ethical
Endurance enables the leader to persevere the adversities experienced in leading a team
and have a strong sense of confidence.
Creativity and imagination ensure that the leader comes up with new strategies that are
useful to the project he or she is heading (Argyris & Argyris, 1976).
A manager must have a vast knowledge of what is happening around him so as he or she
can have a good decision-making ability on issues affecting the project or company.
Integrity is a trait that leaders should uphold to enable them to stand for something bigger
than themselves in making decisions.
Enthusiasm ensures that a leader instills principles of hard work and determination in his
teams, to achieve more.
A leader must practice fairness as a trait so as members of the project or company do not
feel subjected to work.
Decisiveness enables a leader to make bold decisions, fast, to help run the project or a
Self-awareness is a trait that every leader should possess as it enables them to understand
their strengths and weaknesses. This allows them to make informed decisions.
Getting team composition is the first condition of developing a high-performing team. A
good team will make good decisions fast for the successful operation of a project.
Focusing on the team dynamics helps in shaping the characters that one wants in a team.
When members understand what they are expected to do, working together is easy.
Drawing a source of inspiration for the team ensures that a team is motivated and inspired
to achieve more for the company.
Developing trust among the team members ensures that they will be loyal, as trust is the
basic pillar of working relationships.
Setting out goals for the team ensures that teams work towards a common result. This
gives a sense of direction to the team.
The first strategy is meditating on the conflict. The manager must first try to resolute by
using reasoning and alternative means.
The manager then arbitrates on the conflict (Slabbert, 2004). The manager should impose
solutions after listening to both sides of the story.
The manager then controls the conflict by moves, such as adjourning the interactions
until the conflicting parties find their emotional balance.
The manager should then accept that some conflicts outlive the life of the project and
should, therefore, suggest long-term solutions.
The last strategy is eliminating the conflict by various means, such as eliminating the
members involved in the conflict, where no other amicable means of reaching a solution is
Slabbert, A. D. (2004). Conflict management styles in traditional organisations. The Social
Science Journal, 41(1), 83-92.
Argyris, C., & Argyris, C. (1976). Increasing leadership effectiveness. New York: Wiley.
Running head: ONGOING PROJECT
Columbia Southern University
In my ongoing project, the objective is delivering 120 desktop computers to Sanford High
School. The computers are to be used in the school’s resource center where students go for their
information technology studies. The projected time frame of delivering the services is in one
month from the15th of October 2019. Being the project manager, I expect to finalize everything
by 15th November 2019. There are several milestones to achieve to seal the deal by offering
quality services and products; hence, considerations like outsourcing will be crucial in this
Based on the project, one part the organization has to outsource is getting the complete
set of desktop computers at a wholesale price from the identified dealers. The approximated cost
of one desktop computer is 280 dollars. With this being a reasonable price, the total amount for
the whole supply we will be an estimated 33 600 dollars. The reason for outsourcing these
products from wholesale computer dealers would help in maximizing profit and enhancing
shareholder value Baye et al., (2006). Another part that makes sense outsourcing is delivery
vans. The project manager will be required to identify car hiring services will reasonable prices
to rent five delivery vans. Based on the time factor, the number of vans in the planned prospects
will offer the transport services needed.
With the outsourcing of the two mentioned parts of the project, one area that stands a
chance of staying on schedule is hiring vans within the first week of the strategized month.
However, the part that I am concerned about staying within the program is the packaging
process, transportation of the products, and inspection process by the school management. Based
on the project’s plan, these activities are to take place in the third week of the month. Generally,
having a thorough inspection of the computers through the collaboration of the school’s
management and the company’s technicians after their installation requires adequate time.
Hence, ensuring that the clients are satisfied with the 120 delivered computers would be
necessary. As a project manager, I understand that a project needs to stay within the schedule to
prevent inconveniencing clients and also pave the way for other projects. Therefore, to monitor
the project’s progress, developing deadlines will keep the team focused (Rosenau & Githens,
2011). Also, having report progress cards every four days from the selected team leaders will
help me assess how the project is progressing. Also, through constant communication this would
help me identify red flags and take strategic steps.
Upon completing the project, the six wrap-up activities to be factored in the closure
process are one, listing down unsettled activities. Further, creating a finalizing report that
includes feedback from stakeholders is the other step. According to Rosenau and Githens (2011),
this activity allows the project team to learn the mistakes and identify solutions for future
reference. The third aspect is ensuring that all costs are accounted for, and the closing contracts
are signed with the clients and suppliers. The fourth aspect is signing off resources used during
the project to prevent inconveniences. The fifth consideration is communicating with key
stakeholders that the projected has been finalized. The last wrap up activity is celebrating the
In conclusion, having a properly planned project and encouraging open communication
with the team members would help in meeting the set objectives and meeting the client’s
expectations. Additionally, providing strategic directions to the team members and developing
reasonable timelines is another measure that would assist in completing the project in the
objected timeframe. Generally, involving the team during the project planning process would
motivate them to take the activities seriously, thus leading to successful project completion.
Baye, M. R., Prince, J., & Squalli, J. (2006). Managerial economics and business strategy (Vol.
5). New York, NY: McGraw-Hill.
Rosenau, M. D., & Githens, G. D. (2011). Successful project management: a step-by-step
approach with practical examples. John Wiley & Sons.
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