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User Generated

Zfvaqrcraqrag

Business Finance

Project Management

UCLA

Description

Jim asked you to join him to present the team's leadership discussion to Sam and Gloria. The meeting got a little heated, but nothing went beyond your control. Overall, the meeting went very well. You addressed your concerns, highlighted some key problem areas that were shared by the rest of the team, and connected everything back to how their actions are impacting the success of the project. They now realize that their behaviors and actions are putting the project at risk along with many project risks you and the team have identified.

They were also pretty embarrassed with the type of behaviors they displayed in the meeting as the company leaders. Both Sam and Gloria were very receptive to the ideas that you presented to them. In fact, so receptive that they both said they see a lot of leadership potential in you.

"We are both sorry about the whole ordeal. We will both work together to control our emotions and not let it take over us again," says Sam.

"Yes I agree. I will approve the project budget, but to ensure everyone is on the same page and that project risks are managed properly, we need to see a simple project communication plan and a risk register. We need to understand your approach better going forward," says Gloria.

Jim turns to you, handing you a template for both the risk register and the communications plan. "You have done such an excellent job throughout this entire project. Would you be willing to complete these plans?"

"Of course." you say.

"Because of this incident and the leadership that you have displayed over the past few months, we would like you to take over Jim's position as the new project manager," says Sam to you.

Assignment

Back at your desk, you start filling out the risk register template. For your risk register, you will need to define 5 negative risks and 5 positive risks and fill out the rest of the information in the template. For your communications management plan, please find any template or ask your instructor for one. You need to account for all communication types with your stakeholder. Please follow the instructions in the template for both deliverables.

Unformatted Attachment Preview

Risk Register Workbook Instructions This template is to be used for identifying risks and creating plans for how to avoid them (negative risks) or how to make them happen (positive risks) and what to do if they happen (contingency plans) and managing them throughout the project. The first sheet, titled Risk Register, shows a number of fields to use for gathering the following information about risks. Risk ID is some unique value that identifies the risk. Risk Name is a short description of the risk. Risk Description "If this risk occurs, then what impact will it have on the project?" It should be Impact as rated on a very low, low, medium, high, and very high scale. Probability as rated on a very low, low, medium, high, and very high scale. Risk Ranking: Using the risk matrix found on the right on the Risk Register sheet, detemine the color Positive/Negative: Is this risk a positive risk (an opportunity) or a negative risk? Proactive Response Plan is a detailed plan of what changes will be made to the project, project scope, and/or proactively of to how try toyou make risk if happen (positive risk) ororstop it if ittoisoccur. a Trigger EventWBS is a description willthe know the risk has occurred is about Reactive Contingency Plan is the description of what you plan to do if the risk happens. How will Form P-4 Project Manager: Name (816) XXX-XXXX Form P-4 Project Manager: Name (816) XXX-XXXX Risk Register ID Risk Name Risk Description Impact VH,H,M,L,VL Example: please remove before completing 1 document. Critical equipment does not arrive on time. If critical pieces of equipment do not arrive H on time, the project will fall behind schedule. Probability Risk Ranking VH,H,M,L,VL What is the risk color code ? H Red 2 3 4 Form P-4 Project Manager: Name (816) XXX-XXXX Positive/Negative Proactive Response Plan Is this a positive or negative risk What proactively can be attempted to make from the risk matrix? the risk happen or prevent it? 1. Add activities to the WBS to ensure with the manufacturer that the equipment is being built or shipped as required. 2. Have a member of project team go to the Negative manufacturing plant to ensure equipment parts are in progress and on schedule. 3. Add steps to the WBS to ensure the manufacturer ships on time. 4. Add steps to WBS to track the shipment as needed. ID Risk Name Form P-4 Risk Description Impact Probability Risk Ranking Project Manager: Name (816) XXX-XXXX Positive/Negative Proactive Response Plan Trigger Event Reactive Contingency Plan What do you think will What are your backup plans if the risk trigger the event? should occur? Parts do not ship on assigned date. If possible, have a backup supplier identified and standing by. Impact Very high High Medium Low Very low Very low Low Medium Probability Risk Matrix Form P-4 Project Manager: Name (816) XXX-XXXX High Very high Trigger Event Reactive Contingency Plan Form P-4 Project Manager: Name (816) XXX-XXXX
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Explanation & Answer

Attached.

Communication Management Plan
Communication type

Collective communication

Medium

Kickoff meeting

introduce the project team and the
project. Review project objectives
and management approach.
Review status of the prject
together with the team

Face to face

Monthly Project
Status Meetings

Report on the status
of the project to the
team of management

Face to face presenation
Conference call

Project status
Report

Report the status of the project
including activities, progress,
costs and issues.

Project team Meetings

Face to face
Conference call

face to face
conference call
Emails

Frequency

Audience

Owner

Deliverable

Once

Project manager

Agenda
Meeting minutes

As required

Sponsor of the project
Team members
Stakeholders
Project Team

Project manager

Agenda
Meeting minutes

Every month

PMO

Project manager

Weekly

Customer
Project sponsor
Project team
Stakeholders

Project manager

Report of project status.

Report of project status.


Risk Register Workbook Instructions
This template is to be used for identifying risks and creating plans for how to avoid them (negative
risks) or how to make them happen (positive risks) and what to do if they happen (contingency plans)
and managing them throughout the project.
The first sheet, titled Risk Register, shows a number of fields to use for gathering the following
information about risks.
Risk ID is some unique value that identifies the risk.
Risk Name is a short description of the risk.
Risk Description "If this risk occurs, then what impact will it have on the project?" It should be
Impact as rated on a very low, low, medium, high, and very high scale.
Probability as rated on a very low, low, medium, high, and very high scale.
Risk Ranking: Using the risk matr...


Anonymous
I was having a hard time with this subject, and this was a great help.

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