Writing
USF Guide for Leaders on Implementation of Electronic Health Records Essay

University of South Florida

Question Description

I’m studying for my Health & Medical class and don’t understand how to answer this. Can you help me study?


Directions below as well as attached.

create a Information Guide for Leaders on the Implementation of Electronic Health Records. The purpose of this guide is to provide hospital Chief Executive Officers and other members of the executive team with a basic understanding of the challenges of implementing an electronic health record. The guide will be organized into high-level categories that executive teams should consider while planning and implementing an EHR.

1. Gather the Implementation Team

The success of any EHR implementation hinges on an inclusive implementation team and many organizations are creating new positions of chief medical/nursing information officers to gain clinician acceptance. Who will be included on your implementation team and why? Will you need to hire new personnel?


2. Develop a Strategic Plan

Leaders must develop a strategic plan that will address the implementation of the new EHR. What will be considered as part of this plan? Leaders need to look at their overall strategic plan and include technology as a way to achieve objectives.

a. Here are some tips on developing your strategic plan: http://www.forbes.com/sites/aileron/2011/10/25/five-steps-to-astrategic-plan/.

b. Be sure to avoid these common pitfalls when creating your strategic plan: http://www.forbes.com/sites/billconerly/2013/08/15/3-strategicplanning-pitfalls/.


3. Perform Gap Analysis

To plan for implementing an EHR, the organization should measure where it currently stands in implementing technology and where it needs to go. How do I do a Gap Analysis? You can create a table and include it in your paper like the example below.

(See attachment for chart)

You will probably have a few things you will list in your table. This is a suggestion, but use your imagination and create your own for your team. Future State Current Situation Next Actions/Proposals

A. Before you choose a best solution, you need to identify what needs to be done to meet this project's objectives.

B. First, identify the objectives that you need to achieve. This gives you your future state – the "place" where you want to be once you've completed your project.

C. For each of your objectives, analyze your current situation. To do this, consider the following questions:

1. Who has the knowledge that you need? Who will you need to speak with to get a good picture of your current situation?

2. Is the information in people's heads, or is it documented somewhere?

3. What's the best way to get this information?

4. Once you know your future state and your current situation, you can think about what you need to do to bridge the gap and reach your project's objectives.

D. Once you know your future state and your current situation, you can think about what you need to do to bridge the gap and reach your project's objectives. Here is a website that may be helpful in determining your objectives: The SMART Approach.


4. Develop a High-Level Project Plan

The Implementation Team needs to address a timeline for implementation and training for the new system.


5. Initiate Culture Change

Culture change can make or break an EHR implementation. Having individuals own a piece of the plan can enlist their support of an electronic health record system implementation project. How will you and your team address this part of the work environment at your healthcare institution?


6. Redesign Workflow Processes

Your facility has targeted two areas that have been identified to have broken workflow processes: the Emergency Department and the OB/GYN clinic. You and your team are charged with discussing how the use of mobile technology will influence workflow processes. An EHR should not automate already broken processes. This is an opportunity to establish new processes to improve overall patient care. What processes in your facility are currently broken? How will you address them and what will you do to make the work processes flow better? Who will you involve in this process?


7. Implementation

Training and ongoing support will smooth the transition from paper to electronic health records. Upfront planning is crucial for successful implementation. Discuss the training and ongoing support plan for your facility. Who will be involved? How much will it cost? How long will it last? Your group paper must be 12-15 pages in length and include at least 8-10 scholarly, peer-reviewed references. It is to be written in APA format and include an introduction, conclusion as well as a title and reference page. You should also include a table of contents outlining your paper and helping to show order to the points you will be discussing. Format Your Research Paper Using APA Style.


Required textbook:

1. Tan, J. (2010). Adaptive health information systems (3rd ed.). Sudbury, MA: Jones and Bartlett ISBN: 978-0-7637-5691-8

Unformatted Attachment Preview

Final Group Project HSA 4192 – Applied Health Information/Informatics You and your team will create a Information Guide for Leaders on the Implementation of Electronic Health Records. The purpose of this guide is to provide hospital Chief Executive Officers and other members of the executive team with a basic understanding of the challenges of implementing an electronic health record. The guide will be organized into high-level categories that executive teams should consider while planning and implementing an EHR. You and your team should address the following in your Implementation Guide: 1. Gather the Implementation Team The success of any EHR implementation hinges on an inclusive implementation team and many organizations are creating new positions of chief medical/nursing information officers to gain clinician acceptance. Who will be included on your implementation team and why? Will you need to hire new personnel? 2. Develop a Strategic Plan Leaders must develop a strategic plan that will address the implementation of the new EHR. What will be considered as part of this plan? Leaders need to look at their overall strategic plan and include technology as a way to achieve objectives. a. b. Here are some tips on developing your strategic plan: http://www.forbes.com/sites/aileron/2011/10/25/five-steps-to-astrategic-plan/. Be sure to avoid these common pitfalls when creating your strategic plan: http://www.forbes.com/sites/billconerly/2013/08/15/3-strategicplanning-pitfalls/. 3. Perform Gap Analysis To plan for implementing an EHR, the organization should measure where it currently stands in implementing technology and where it needs to go. How do I do a Gap Analysis? You can create a table and include it in your paper like the example below. You will probably have a few things you will list in your table. This is a suggestion, but use your imagination and create your own for your team. Future State Current Situation Next Actions/Proposals A. Before you choose a best solution, you need to identify what needs to be done to meet this project's objectives. B. First, identify the objectives that you need to achieve. This gives you your future state – the "place" where you want to be once you've completed your project. C. For each of your objectives, analyze your current situation. To do this, consider the following questions: 1. 2. 3. 4. Who has the knowledge that you need? Who will you need to speak with to get a good picture of your current situation? Is the information in people's heads, or is it documented somewhere? What's the best way to get this information? Once you know your future state and your current situation, you can think about what you need to do to bridge the gap and reach your project's objectives. D. Once you know your future state and your current situation, you can think about what you need to do to bridge the gap and reach your project's objectives. Here is a website that may be helpful in determining your objectives: The SMART Approach. 4. Develop a High-Level Project Plan The Implementation Team needs to address a timeline for implementation and training for the new system. 5. Initiate Culture Change Culture change can make or break an EHR implementation. Having individuals own a piece of the plan can enlist their support of an electronic health record system implementation project. How will you and your team address this part of the work environment at your healthcare institution? 6. Redesign Workflow Processes Your facility has targeted two areas that have been identified to have broken workflow processes: the Emergency Department and the OB/GYN clinic. You and your team are charged with discussing how the use of mobile technology will influence workflow processes. An EHR should not automate already broken processes. This is an opportunity to establish new processes to improve overall patient care. What processes in your facility are currently broken? How will you address them and what will you do to make the work processes flow better? Who will you involve in this process? 7. Implementation Training and ongoing support will smooth the transition from paper to electronic health records. Upfront planning is crucial for successful implementation. Discuss the training and ongoing support plan for your facility. Who will be involved? How much will it cost? How long will it last? Your group paper must be 12-15 pages in length and include at least 8-10 scholarly, peer-reviewed references. It is to be written in APA format and include an introduction, conclusion as well as a title and reference page. You should also include a table of contents outlining your paper and helping to show order to the points you will be discussing. Here is a link for how to create a table of contents as well as how to format your paper properly in APA: Formatting Your Research Paper Using APA Style. ** Each student will be required to fill out a peer review on his or her teammates. The peer review form can be found here: Peer Evaluation Worksheet. If a team member fails to do his or her part on this assignment their grade will be adjusted accordingly, but the team will not suffer; however, failure of any team member to turn in a peer review form will result in a one point deduction for the entire team. Please follow all standard HSA items: title page, references page, rubric, and appropriate file name. ...
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Final Answer

Attached.

AN IMPLEMENTATION GUIDE, EHR

AN IMPLEMENTATION GUIDE, EHR
Name of Student
Institutional Affiliation
Date

AN IMPLEMENTATION GUIDE, EHR

i

TABLE OF CONTENTS

TABLE OF CONTENTS ................................................................................................................. i
Introduction ..................................................................................................................................... 1
1.

Gather The Implementation Team. .......................................................................................... 2
Chief Executive Officer (CEO). ................................................................................................. 2
Chief Information Officer (CIO) ................................................................................................ 2
CMIO and CNIO......................................................................................................................... 3
Chief Financial Officer (CFO) .................................................................................................... 3
IT specialist. ................................................................................................................................ 3

2. Develop a strategic plan ............................................................................................................. 4
Executive Summary .................................................................................................................... 4
Mission and Vision ..................................................................................................................... 4
Situation Analysis ....................................................................................................................... 4
Goals ........................................................................................................................................... 5
Key performance indicators ........................................................................................................ 5
Team ........................................................................................................................................... 5
3. Perform Gap Analysis ................................................................................................................. 6
4. Develop a High-Level Project Plan ............................................................................................ 8

AN IMPLEMENTATION GUIDE, EHR

ii

5. Initiate Culture Change. ............................................................................................................. 8
Clinician Buy-In.......................................................................................................................... 9
Physician Buy-in ......................................................................................................................... 9
6. Redesign workflow processes ................................................................................................... 10
7. Implementations ....................................................................................................................... 11
Conclusion .................................................................................................................................... 13
References ..................................................................................................................................... 14

AN IMPLEMENTATION GUIDE, EHR

1

Introduction
In the current years, technology has evolved beyond what we could have thought. Various
emerging technologies have flooded operations across all fields globally, and several organizations
have adopted such technologies for efficient operations (Huang et al., 2016). Such include
academic institutions, businesses, and health facilities, among other organizations. Among these
emerging technologies, the use of Electronic Health Record (EHR) systems has reshaped
operations in health institutions as well as other institutions that rely on patient data for operations
(Blijleven et al., 2017).
An EHR system is a digital-based system that replaces paperwork recording of patient
information. It is the kind that provides for real-time medical records for patients that is useful in
decision making, such as deciding on the treatment plans, laboratory tests, among other uses.
However, such information is made available only to authorized users. The information could be
shared across relevant institutions so they could carry out their operations effectively basing on
the information shared.
This paper gives a guide on how an electronic record system can be implemented within an
organization. The guide aims at providing an understanding of the implementation process and
challenges associated with the process to the members in the execution team and Chief Executive
Officer of the Hospital. Through the guide, several aspects are discussed. They include gathering
the implementation personnel, coming up with the strategic plan, analysing the existing gaps,
developing project plan; High-Level, Initiating culture change, rebuilding workflow processes,
and implementation as well.

AN IMPLEMENTATION GUIDE, EHR

2

1. Gather The Implementation Team.
The implementation of EHR will require the involvement of the senior executive team. The Chief
Executive Officer of the Hospital should request support from the entire board members because
the implementation phase will require a lot of finance, a more extended period, and culture change.
The CEO will require regular communication with the board on how the implantation will improve
the quality of care, create efficiencies, and help the hospital to meet its vision. The team will,
therefore, include the CEO, the chief medical, financial, nursing, and information executive
officers (Gross et al., 2016). The hospital, therefore, will be prompted to create a new position of
CMIO and CNIO, who will work promptly with the IT section. They will also need to hire IT
experts that will assist in the training processes of the new technology. The executive officers will,
therefore, have different roles and functions in the implementa...

Lincolvin (13546)
UC Berkeley

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