Running head: PROJECT MANAGEMENT
Project Management: Organizing a Training Session for 200 Employees
Project management: Organizing a training session for 200 employees
Employee training is a project that is commonly undertaken by many companies. As
explained by employee training programs are essential since they promote professional
development and enable employees to align their knowledge/skills with the changing needs of
the organization, while it also raises employee motivation, satisfaction, innovativeness, and the
capacity to handle new functions. Employee training requires a proper balancing of costs, time,
and gains so as to optimize the value that is gained by both the company and the employees. The
purpose of this assignment is to use a model employee training program at ABC, Inc., a
hypothetical Fortune 500 telecommunications company based in California, to illustrate critical
elements of project management. In this case, the paper will comprehensively cover all the five
process groups of project management while providing screenshots from the hypothetical
employee training project as a way of demonstrating a mastery of project management, its
phases, and different documents that project managers should prepare.
The employee training program is a good example of a project. As defined by the Project
Management Institute (2018), a project is a series of tasks that are completed as a means to
achieve a specific goal or objective. In this case, project managers organize these tasks and
assign resources to each of them in a way that assigns value to the company. Projects often
require vast resources, including both materials and human resources. Since resources are often
scarce, it is important for companies to create priorities of utilizing these resources in tasks that
promise the optimum value. Projects can be simple tasks or complex initiatives. As explained by
Schwalbe (2017), the purpose of project management is to assign the process of organizing tasks
and assigning resources to each task to an experienced, competent team that is led by a project
manager. In return, a company is able to complete a project within the lowest time possible and
at a low cost, which then helps a company in maximizing its value and the profits that it creates.
At the same time, successful project management helps organizations in completing their
projects on time and gaining a competitive edge over their rivals, which then improves the
sustainability of the companies. Successful project management relies on five group processes.
As outlined by Schwalbe (2017), these include initiation, planning, execution, monitoring and
control, and closing. These phases should follow that order since every phase relies heavily on
the completion of some elements of the preceding phase.
Initiation is a group process that covers the creation of a project. A project is often
created and documented in a project selection form. The group process covers the definition of
the project, an outline of its purpose, the definition of goals, specification of the deliverables
(Project Management Institute, 2018). This phase is vital since it helps in identifying a need and
creating a relevant project that helps a company in meeting the needs. Project initiation should
start with a comprehensive study of the organization in order to identify a need. It is through
these projects that an organization identifies a need and develops goals that should address these
needs. Jenner (2015) reports the high project failure rate to the poor identification of needs and
the lack of alignment of project goals with the relevant needs of an organization. In this regard, a
project should be initiated only when a sufficient need has been identified.
One initiation group project involves pre-planning processes. As explained by Schwalbe
(2017), the initiation phase begins with the identification of stakeholders. While this is a process
that is often overlooked, it should be comprehensive enough in a way that it identifies all
relevant stakeholders and the responsibilities/level of authority of each stakeholder. In fact, it is
at this point that a project manager is selected. The process group also involves the creation of a
project charter. As defined by the Project Management Institute (2018), a project charter is a
document/statement that details the goals of a project, the roles, responsibilities, and authority of
the stakeholders, the timeframe, and the budget of a project. While the statement documents the
reasons for undertaking a project, it ...
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