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PJM 400 The Procurement Management Process Essay

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Question Description

I don’t know how to handle this Management question and need guidance.

PJM400

Module 8: Portfolio Project

Portfolio Project (300 Points)

Important! Read First

Choose one of the following two assignments to complete this week. Do not do both assignments. Identify your assignment choice in the title of your submission.

Option #1: The Complete Procurement Management Process

NOTE: This option will focus on procurement from the procurement management perspective and will include discussion and analysis of project management. You may want to select this option if you are not getting a degree in Project Management.

For this option, you will write a paper presenting a complete procurement management process for an organization of your choosing. The paper will be based on the procurement practices of an organization you have researched. The elements you must include are:

  1. Requirements - Planning the Procurement
  2. Requisitions - Conducting the Procurement
  3. Solicitations - Requesting Seller Response
  4. Awards - Selecting Sellers
  5. Administration
  6. Contracts, Incentives, and Risks
  7. Quality and Closure

You are building on the work you’ve completed in the discussion forums and Critical Thinking Assignments. Be sure to incorporate feedback you have received along the way.

Your paper must have:

  • An introduction. Use your introduction to summarize and define your topic, including a clear statement of the procurement goal.
  • A discussion or body that must include:
    • A discussion of the implications of proposed solutions for procurement and contracts. Also, be sure to properly organize your writing and include other headings/subheadings for the body of your work associated with each of the bulleted items above.
    • A discussion of how procurement works within project teams to facilitate the needs of projects.
    • A discussion of how procurement works within a global environment to facilitate the needs of projects.
    • Your evaluation and conclusion regarding possible methods of managing or addressing the problem raised by your opinion on the issues (supported by research). Relate your paper to larger (broader) procurement and contract management issues as found in the course readings.
    • Current, relevant research from at least 6-8 credible sources that are not used as readings in this course. At least three references must be peer-reviewed, scholarly sources and the rest may be trade or professional procurement management You may certainly use your textbook and course readings but these do not count as part of the required 6-8 sources. The CSU-Global Library is a good place to find your resources. Cite and reference all sources used.
  • A conclusion

The paper is expected to provide a thoughtful analysis on the topic. You are encouraged to add your own opinions, but these should be carefully considered and supported by evidence or outside rationale.

Note: This project has two Portfolio Milestones:

  • By the end of Week 3, you should secure approval from your instructor regarding your topic.
  • By the end of Week 5, submit a detailed outline of your Portfolio Project paper for review and feedback from your instructor.
  • You will be expected to account for the instructor’s feedback in your final version of the paper.

Your paper should be 8-10 pages in length (not counting the cover and reference pages that you must include) and conform to the CSU-Global Guide to Writing & APA. (Links to an external site.)

Option #2: Procurement in Project Management

NOTE: This option will focus on procurement planning within projects and include discussion and analysis of the procurement manager’s role within the project. You may want to select this option if you are majoring in project management.

For this option, you will write a paper presenting a project procurement scenario from the project management perspective (example – you are leading a project that needs to purchase materials, services, or resources).

The paper will be based on procurement as defined by PMBOK®. You must include the following elements:

  1. Plan Procurement Management
  2. Conduct Procurements
  3. Control Procurements
  4. Close Procurements

Your paper must have:

  • An introduction. Use your introduction to summarize and define your topic, including a clear statement of the procurement goal. Also, be sure to properly organize your writing and include other headings/subheadings for the body of your work associated with each of the bulleted items above.
  • The discussion or body. The body of the paper must include:
    • A discussion of the implications of proposed solutions for procurement and contracts.
    • A discussion of how procurement works within project teams to facilitate the needs of projects.
    • A discussion of how procurement works within a global environment to facilitate the needs of projects.
    • Your evaluation and conclusion regarding possible methods of managing or addressing the problem raised by your opinion on the issues (supported by research).
    • Current, relevant research from at least 6-8 credible sources that are not used as readings in this course. At least three references must be peer-reviewed, scholarly sources and the rest may be trade or professional procurement management You may certainly use your textbook and course readings but these do not count as part of the required 6-8 sources. The CSU-Global Library is a good place to find your resources. Cite and reference all sources used.
  • A conclusion.

The paper is expected to provide thoughtful analysis on the topic. Relate your paper to broader procurement and contract management issues, as discussed throughout the course. You are encouraged to add your own opinions, but those opinions should be carefully considered and supported by evidence. You are building on the work you’ve completed in the discussion forums and Critical Thinking Assignments. Be sure to incorporate feedback you have received along the way.

Note that this project has two preliminary deliverables or Portfolio Milestones:

  • By the end of Week 3, you should secure approval from your instructor regarding your scenario.
  • By the end of Week 5, submit a detailed outline of your Portfolio Project paper for review and feedback from your instructor.
  • You will be expected to account for the instructor’s feedback in your final version of the paper.

Your paper should be 8-10 pages in length (not counting the cover and reference page

Unformatted Attachment Preview

Running head: OPTION # 1: PORTFOLIO PROJECT Option # 1: Portfolio Project Darby Mullis Colorado State University-Global Campus PJM400-Project Procurement and Contract Management Dr. John Achee February 26, 2020 1 OPTION # 1: PORTFOLIO PROJECT 2 OPTION # 1: PORTFOLIO PROJECT Tetra Pak is a remarkable project-based organization headquartered in Switzerland. The Company is a multinational food processing and packaging subdivision of Tetra Laval. Every day, human beings consume billions of liters of liquid foods such as milk, juice, and water. Therefore, Tetra Pak develops various packages to safeguard the taste and nutritional values of different products. Tetra Pak technology facilitates the packaging and dispersion of various liquid products to consumers scattered throughout the world (“Tetra Pak,” 2020). The company is committed to minimizing the environmental effects of its operation due to the threat of climate change. In addition, Tetra Pak strives to boost the environmental performance of its solutions and products, including the constant introduction of environmentally appropriate packages that protect food and save it from wastage. Tetra Pak has a remarkable corporate social responsibility that prioritizes on fulfilling the needs of its customers and ensuring the safety of the environment. Its services of facilitating the development of sustainable value chains for food bolster the fight against the universal problem of food security. Therefore, procurement services, whenever Tetra Pak engages in projects, stress on responsible sourcing. The company contracts suppliers who adhere to the suppliers' Code of conduct. Besides, the company challenges its suppliers to focus on continuous improvement through investment in the agenda of sustainability to fulfill and surpass the global best practice. The Supplier Code is a vital aspect of all business dealings that control the association between Tetra Pak and a vendor. All new vendors are compelled to accept the Supplier Code before the company engages in any project with them. Furthermore, suppliers must remain committed to the Code throughout OPTION # 1: PORTFOLIO PROJECT 3 business processes. Therefore, Tetra Pak takes pride in its remarkable projects that help the human population. Reference Tetra Pak. (2020). Tetra Pak processing and packaging solutions for food and beverages. (2020). Retrieved 26 February 2020, from https://www.tetrapak.com/ this seems like an interesting company to research and write about in your final Portfolio Project. However, it is important that you have access to content that will support the other major portions of the assignment as well as sustainability. The current reference and commentary doesn't quite seem to address that. What are your thoughts in that regard? Please let me know and I will be happy to bump this up to the maximum points. Running head: OPTION #1: THE PROCUREMENT MANAGEMENT PROCESS OUTLINE 1 Option #1: The Procurement Management Process Outline Darby Mullis Colorado State University-Global Campus PJM400-Project Procurement and Contract Management Dr. John Achee March 11, 2020 OPTION #1: THE PROCUREMENT MANAGEMENT PROCESS OUTLINE 2 Option #1: The Procurement Management Process Outline I. Introduction A. Summary 1. Tetra Pak’s procurement management process helps promote responsible sourcing (Tetra Pak, 2020). 2. Suppliers invest in sustainability to achieve best practice. 3. A Supplier Code regulates Tetra Pak’s relationship with suppliers. B. Statement of the procurement goal – Tetra Pak’s goal when endorsing responsible sourcing is to ensure that its partners engage in sustainable practices that promote environmental conservation. II. Body A. Requirements - Planning the Procurement 1. Suppliers observe the Code of Business Conduct. a) Contains the company’s expectations. b) Reflects the company’s vision (Tetra Pak, 2019). 2. The suppliers must maintain their commitment to the Supplier Code. B. Requisitions - Conducting the Procurement 1. A Responsible Sourcing Assurance System ensures compliance to the Supplier Code (Tetra Pak, 2019). 2. Suppliers conduct on-site audits and self-assessments to ensure compliance. 3. Suppliers with compliance irregularities implement corrective actions. 4. Non-compliance leads to contract termination. C. Solicitations - Requesting Seller Response OPTION #1: THE PROCUREMENT MANAGEMENT PROCESS OUTLINE 3 1. Tetra Pak sets targets for its suppliers (Tetra Pak, 2019). 2. Certification and labeling encourage sustainable forest management practices. 3. Local marketing campaigns encourages compliance. D. Awards - Selecting Sellers 1. Selection criteria depends on sellers’ dedication to environmental conservation. a) Use of renewable materials (Tetra Pak, 2020). b) Embrace recyclable practices, such as Veolia, (Tetra Pak, 2019). c) Efforts to reduce carbon dioxide emissions. E. Administration 1. A Supplier Ethical Data Exchange program called Sedex to dictates supplier performance (Tetra Pak, 2019). 2. Annual follow-ups of suppliers’ self-assessments. 3. On-site audits using Sedex Members Ethical Trade Audit. 4. Supplier managers engage with suppliers and enforce responsible sourcing. F. Contracts, Incentives, and Risks 1. Power Purchase Agreements promote use of renewable energy (Tetra Pak, 2019). 2. The Paris Agreement encourages the reduction of waste emissions and the optimization of resource utilization. 3. A single online platform increases visibility. 4. Aligns sourcing with risk management initiatives during supplier selection. G. Quality and Closure 1. A mandatory e-learning module guarantees cooperation (Tetra Pak, 2019). 2. Supplier management representatives ensure responsible sourcing. OPTION #1: THE PROCUREMENT MANAGEMENT PROCESS OUTLINE 4 a) Ensures adherence to its local requirements when conducting procurements at the global level. H. Implications of Proposed Solutions for Procurement and Contracts 1. Proposed solutions help achieve the objective of promoting sustainability. a) Attracts partners who value environmental conservation. b) Ensures that partners share similar business values. III. Conclusion A. Tetra Pak aligns its procurement management process to promote environmental conservation. 1. A Supplier Code dictates the actions of suppliers. 2. Partner selection based on their dedication to environmental conservation 3. Aligning sourcing with its sustainability initiatives helps mitigate risks. B. The process helps the company attract partners who share similar attitudes toward environmental conservation OPTION #1: THE PROCUREMENT MANAGEMENT PROCESS OUTLINE 5 References Tetra Pak. (2019). Sustainability in action: Sustainability report 2019. Tetra Pak. Retrieved from https://assets.tetrapak.com/static/documents/sustainability/sustainability-report2019.pdf Tetra Pak. (2020). Responsible sourcing. Tetra Pak. Retrieved from https://www.tetrapak.com/sustainability/responsible-sourcing/ ...
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Final Answer

Attached.

Running head: OPTION #1: THE PROCUREMENT MANAGEMENT PROCESS

Option #1: The Procurement Management Process
Darby Mullis
Colorado State University-Global Campus
PJM400-Project Procurement and Contract Management
Dr. John Achee
April 1, 2020

1

OPTION #1: THE PROCUREMENT MANAGEMENT PROCESS

2

Option #1: The Procurement Management Process
Particularly, all organizations require an input of services or goods from external providers
or suppliers. This process is achieved through the management of project procurement, which
encompasses the means necessary to acquire or purchase services, products, or outcomes needed
beyond a project team (Buzzetto, Bauli & Carvalho, 2020). An organization must manage
control processes required for the development and administration of agreements that include
purchase orders, internal based service level agreements (SLAs), contracts, and memoranda of
agreements (MOAs). Personnel that oversees the procurement process may include a project
team, purchasing department of an organization, or management. This report expounds on the
process of procurement management used at Tetra Pak. It is a project-based organization found
in Switzerland, with a multinational food processing and packaging unit of Tetra Laval. In
addition, its procurement process strives to ensure responsible sourcing since Tetra Pak requires
its partners to undertake sustainable practices that guarantee the conservation of the environment.
Requirements- Planning the Procurement
Planning for a procurement process denotes a procedure of documenting decisions for
project procurement, including specification of an approach to use and determination of possible
sellers (Baily et al., 2015). This process has the advantage of determining whether an
organization should obtain goods and services externally, what to achieve, and how and when to
get whatever is required. Planning for procurement depends on different inputs, techniques,
tools, and outputs.
The procurement executive team at Tetra Pak oversees logistic services about shipping and
warehousing of various goods to reduce costs and ensure the effective and safe utilization of
logistic and warehousing activities. This department also suggests areas that require continuous

OPTION #1: THE PROCUREMENT MANAGEMENT PROCESS
improvement and manage necessary operational activities. The planning process focuses on
enterprise-level environmental issues that can impact the process of procurement management.
Procurement managers at Tetra Pak consider marketplace conditions, its systems for payment of
contracts and financial accounting, sellers, terms, and conditions of procurement services.
Furthermore, the procurement team seeks legal advice regarding procurement processes and
evaluate all requirements necessary to facilitate procurement programs. Lastly, procurement
managers evaluate Tetra Pak's process assets that impact the management of procurement. This
list entails types of contracts, formal guidelines, policies, and procedures concerning
procurement and pre-approved list of sellers. Effective planning of procurement processes is a
guarantee for the success of such a process. Therefore, whenever Tetra Pak evaluates its
possible suppliers, it focuses on companies that uphold the remarkable Code of Business
Conduct.
Requisitions - Conducting the Procurement
Conducting a procurement denotes the procedure for receiving responses from sellers,
choosing appropriate sellers, and consequently awarding a contract to the most qualified seller.
The determination of a procurement approach follows typically the process of make-or-buy
evaluation that leads to the conclusion on...

MercyK254 (19771)
Purdue University

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