BUSN 250 American Public University System Excel Discussion Replies

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BUSN 250

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***Excel is a basic software package in business today.

What are three of the spread sheet capabilities, or three excel functions discussed in the chapter this week? What can be some uses or applications of each at your work or personal life? Explain what you think is an advantage or a disadvantage of using your selected capabilities or functions.***


Hi class,

Excel really helps me organize my work. In fact, just today I used it to make another spreadsheet for a big project I have coming up. There weren't many bells and whistles when it comes to function, it was more of an organizational excel sheet, but still helpful.

This week, Ill start out with a common function I use which is the SUM function. So basic, yet so useful when I have to account for how much each project is actually costing. When I was in the Navy, I did everything by hand or calculator. It took me a while to add up hundreds of thousands of gallons of diesel that we were burning on the ship for my reports. These days, I simply make a column of projects costs and sum them up when I want to see a status or totally complete. The usefulness of the SUM feature is only a click away.

The SUMIF function is where a person can find a certain criteria in a selected amount of cells and add it up. I use a lot of piping to repair boilers and it is called P91. In my spreadsheets, I can account for all the work orders that I have used P91 and how many feet were used. This can quickly search and add up the total amount of feet used so it can be subtracted from the original purchase order amount. Instead of going out and measuring the remaining pipe, this can give me the answer as I account for the used amount.

The AVERAGE function can be used to find the average values of the selected cells. This can be very useful when it comes to comparing the actual cost of different contractors doing the same job. Each contractor will charge by an hourly basis and invoice me at the end of the project. After about 5 projects for each contractor, I can average the cost of each one and decide who I should continue to do business with based on past performance. This is extremely helpful with future budgeting of jobs.

There are so many uses and ways to bring light to information that is input in the spreadsheets. Functions so small as changing the color of cells that exceed a certain price range is essential for making a person aware of the current status of what they are working on.


Good Evening Class,

Thank you for choosing to read my post!

I use Excel daily, I work on the F-35 and we have to track stealth degrading damages and repairs to ensure the aircraft can accomplish its mission.

Most of the functions are pretty straight forward but some can be overwhelming. After watching a bunch of “How To Excel” YouTube videos a while back, I really started to get the hang of all of its capabilities. People actually come to me when they have Excel questions. It made this week’s homework a breeze!

At the same time, I did learn about a couple functions that I have never utilized before. Like the IF Function, Logical function, and Insert Function. The IF Function is an awesome tool to now have in my Excel tool bag! On the other hand, the Logical & Insert Functions are still a little confusing but after watching a couple more YouTube videos and practicing, the function is pretty easy to use but I don’t see myself using it.

One Excel trick I love to use at work and I sometimes use it to mess with my co-workers is “Conditional Formatting.”

If you have some free time, check it out! If not, no biggie…

  1. While on the top left tab “Home,” click on “Conditional Formatting.” You should explore the drop down, there is so many cool things you can do to your Excel product.
  2. Click on “New Rule.” From there you can format based on Values, Wording, and Duplicates or even create custom formulas to do wild things!
  3. For now click on “Format Only Cells That Contain” Say you have 5 distributors that you receive products from “Coke, Pepsi, Bang, Monster, and 7up.
  4. Click on “Specific Text” in the left side drop down.
  5. Next click on “Beginning With.”
  6. In the right box on the same line, type in “Coke.”
  7. Next lick n “Format,” from there you can change what color the cell gets filled, what type of font/size that is used, every time the word Coke is the first thing inputted into that cell.

If you can dream it, Excel can do it!

For me I see mostly advantages with using more advanced Excel Functions. It can save so much time once your product is built and Excel doesn’t forget to carry the one while doing multiplication.

I have ran into a couple disadvantages also. For example, I have experienced other users destroy the Excel products that I have spent so much time and thought into creating, simply because they didn’t know how to navigate the product well enough to use it. The other drawback I have experienced is, my ADHD doesn’t allow me to just be okay with the product. I am always updating formulas and inserting new conditioning codes. That constant change can be overwhelming to the end user.

Have a great night and sorry my post was so long!

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   Many commercial software packages can be used for Business Analytics. Spreadsheet software, such as Microsoft Excel, is widely available and used across all areas of business. Spreadsheets provide a flexible modeling environment for manipulating data and developing and solving models.   Mac versions of Excel do not have the full functionality that Windows versions have – particularly statistical features which are important to this book. The Excel add-in that we use in later chapters, Analytic Solver Platform, only runs on Windows. Thus, if you use a Mac, you should either run Bootcamp with Windows or use a third-party software product such as Parallels or VMWare.           Opening, saving, and printing files Using workbooks and worksheets Moving around a spreadsheet Selecting cells and ranges Inserting/deleting rows and columns Entering and editing text, data, and formulas Formatting data (number, currency, decimal) Working with text strings Formatting data and text Modifying the appearance of a spreadsheet    Tabs - Home, Insert, Page Layout, Formulas, … Groups - Font, Alignment, Number, Styles, … Buttons and Menus - Buttons appear as small icons. - Menus of additional choices are indicated by small triangles.   Common mathematical operators are used. For example: a− bP5 c + would be entered into Excel as: d =a− b*P^5 + c/d  Cell references can be relative or absolute. Using a dollar sign before a row and/or column label creates an absolute reference. ◦ Relative references: A2, C5, D10 ◦ Absolute references: $A$2, $C5, D$10    Using a $ sign before a row label (for example, B$4) keeps the reference fixed to row 4 but allows the column reference to change if the formula is copied to another cell. Using a $ sign before a column label (for example, $B4) keeps the reference to column B fixed but allows the row reference to change. Using a $ sign before both the row and column labels (for example, $B$4) keeps the reference to cell B4 fixed no matter where the formula is copied. Two models for predicting demand as a function of price Linear D = a – bP Formula in cell B8: =$B$4-$B$5*$A8 Nonlinear D = cP-d Formula in cell E8: =$E$4*D8^-$E$5 Note how the absolute addresses are used so that as these formulas are copied down, the demand is computed correctly. Formulas in cells can be copied in many ways.  Use the Copy button in the Home tab, then use the Paste button  Use Ctrl-C, then Ctrl-V  Drag the bottom right corner of a cell (the fill handle) across a row or column       Split Screen Paste Special Column and Row Widths Displaying Formulas in Worksheets Displaying Grid Lines and Column Headers for Printing Filling a Range with a Series of Numbers       =MIN(range) =MAX(range) =SUM(range) =AVERAGE(range) =COUNT(range) =COUNTIF(range,criteria) ◦ Excel has other useful COUNT-type functions: COUNTA counts the number of nonblank cells in a range, and COUNTBLANK counts the number of blank cells in a range. In addition, COUNTIFS(range1, criterion1, range2, criterion2,… range_n, criterion_n) finds the number of cells within multiple ranges that meet specific criteria for each range. =MIN(F4:F97) =MAX(F4:F97) =SUM(G4:G97) =AVERAGE(H4:H97) =COUNT(B4:B97) =COUNTIF(D4:D97,”=O-Ring”) =COUNTIF(H4:H97,” greater than >= greater than or equal to < less than =10000, “Large”, “Small”)  Suppose that large orders with a total cost of at least $25,000 are considered critical. ◦ Cell L4: =IF(AND(K4=“Large”, G4>=25000),“Critical”,“”)  These functions are useful for finding specific data in a spreadsheet.  =VLOOKUP(lookup_value, table_array, col_index_num, [range lookup]) -    looks up a value in the leftmost column of a table and returns a value in the same row from a column you specify =HLOOKUP(lookup_value, table_array, row_index_num, [range lookup]) looks up a value in the top row of a table and returns a value in the same column from a row you specify. =INDEX(array, row_num, col_num) - returns a value or reference of the cell at the intersection of a particular row and column in a given range. =MATCH(lookup_value, lookup_array, match_type) - returns the relative position of an item in an array that matches a specified value in a specified order     In the VLOOKUP and HLOOKUP functions, range lookup is optional. If this is omitted or set as True, then the first column of the table must be sorted in ascending numerical order. If an exact match for the lookup_value is found in the first column, then Excel will return the value the col_index_num of that row. If an exact match is not found, Excel will choose the row with the largest value in the first column that is less than the lookup_value. If range lookup is False, then Excel seeks an exact match in the first column of the table range. If no exact match is found, Excel will return #N/A (not available). We recommend that you specify the range lookup to avoid errors. =VLOOKUP(10007, $A$4:$H$475,3) returns the payment type Credit. =VLOOKUP(10007, $A$4:$H$475,4) returns the transaction code 80103311  =INDEX(array, row_num, col_num)  The INDEX function works as a lookup procedure by returning the value in a particular row and column of an array. For example, in the Sales Transactions database, INDEX($A$4:$H$475, 7, 4) would retrieve the transaction code 80103311, which is in the 7th row and 4th column.   =MATCH(lookup_value, lookup_array, match_type)  In the MATCH function, lookup_value is value that you want to match in lookup_array, which is the range of cells being searched. The match_type is either -1, 0, or 1. The default is 1. If match_type = 1, then the function finds the largest value that is less than or equal to lookup_value.  ◦ The values in the lookup_array must be placed in ascending order.  If match_type = 0, MATCH finds the first value that is exactly equal to lookup_value. ◦ The values in the lookup_array can be in any order.  If match_type = -1, then the function finds the smallest value that is greater than or equal to lookup_value. ◦ The values in the lookup_array must be placed in descending order. Suppose we wish to design a simple query application to input the month and product name, and retrieve the corresponding sales. The three additional worksheets in the workbook show how to do this in three different ways. The Query1 worksheet uses the VLOOKUP function with embedded IF statements. The formulas in cell I8 is: =VLOOKUP(I5,A4:F15,IF(I6="A",2,IF(I6="B",3,IF(I6="C", 4,IF(I6="D",5,IF(I6="E",6))))),FALSE) The formula in cell I8 is: =VLOOKUP(I5,A4:F15,MATCH(I6,B3:F3,FALSE)+1,FALSE) In this case, the MATCH function is used to identify the column in the table corresponding to the product name in cell I6. Note the use of the “+1” to shift the relative column number of the product to the correct column number in the lookup table. The formula in cell I8 is: =INDEX(A4:F15,MATCH(I5,A4:A15,FALSE),MATCH(I6,B3:F3,FALSE)+1) The MATCH functions are used as arguments in the INDEX function to identify the row and column numbers in the table based on the month and product name. The INDEX function then retrieves the value in the corresponding row and column.  Microsoft Excel provides a number of add-ins for Business Analytics (Windows only), which will be used in subsequent chapters: - Analysis Toolpak - Analysis Toolpak VBA - Solver ◦ To install them, click the File tab and then Options in the left column. Choose AddIns from the left column. At the bottom of the dialog, make sure Excel Add-ins is selected in the Manage: box and click Go. In the Add-Ins dialog, if Analysis Toolpak, Analysis Toolpak VBA, and Solver Add-in are not checked, simply check the boxes and click OK.  Frontline Systems provides: - Analytic Solver Platform ◦ See the Preface for installation instructions
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Reply to Forum Post #1
Indeed, Excel is a handy tool when it comes to organizing one's life. Even for things that
do not necessarily require math like timetable and assignment rubrics, excel is an indispensably
useful tool. Creating a to-do list is a seamless experience, and the exciting part is that one can
even include such s...

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