PROJECT CHARTER DECISION MATRIX EXERCISE Resources ☐ Little or no monies, supplies or change in resources Multidisciplinary ☐ One (1) discipline involved/impacted ☐ Requires moderate resources ☐ Requires significant resources and/or additional FTEs ☐ Two (2) – Three (3) disciplines involved/impacted ☐ Four (4) or more disciplines involved/impacted Complexity ☐ Little complexity ☐ Moderate complexity ☐ Very complex Technology Involvement ☐ No technology changes ☐ IT consult needed ☐ IT resources assigned Approvals ☐ None needed ☐ Approval by immediate supervisor ☐ Executive-level approval Potential Risk Level ☐ Minimal impact on customer ☐ Moderate impact on customer ☐ Significant impact on customer Staff Commitment ☐ Involvement of 2 3 people for solution ☐ Small team needed to generate solutions ☐ Requires large team of multiple departments for improvement Communication & Education ☐ Simple communication plan or unit-based education only ☐ Moderate communication plan; requires education across departments ☐ Complex communication/ education plan with various media Metrics ☐ Requires at least a onetime follow-up check ☐ Improvement will be tracked ☐ Baseline and ongoing tracking of data ☐ No charter needed ☐ Complete a mini or basic charter ☐ Complete a full project charter If majority of checks lie in this area: Final Decision PROJECT CHARTER DECISION MATRIX EXERCISE Justification for Matrix Selections Resources: Multidisciplinary: Complexity: Technology Involvement: Approvals: Potential Risk Levels: Staff Commitment: Communication & Education: Metrics: Final Decision: WEEK 3 PROJECT SCENARIO You have been selected by your supervisor to determine whether or not a project charter should be completed for a specific project based upon a project charter decision matrix. If indeed a project charter should be required you will need to determine whether a full project charter should be developed or if a very basic project charter would be sufficient. You will also be required to provide justification for the selections you provide in the decision matrix. The project assigned is described below: The Kentucky Department for Professional Licensing (DPL) is an administrative agency that contracts with state licensing boards that oversee the requirements of professional and occupational licensing as well as enforce violations and complaints against or by licensees. DPL currently contracts with twenty-three (23) of these Boards. The Boards are small and/or have restricted revenue thus requiring these contracted services versus hiring their own staff and providing their own infrastructure. The Commissioner of DPL oversees all operations, employees and infrastructure of the Department. Individual Boards are led by a Chair but are not involved in the operations of DPL. DPL has secured a $150,000 grant from the United States Department of Labor to upgrade their licensing software in order to ensure future compliance with systems in other states to allow a shared platform approach if the states should enter into any interstate licensing compacts whereby licensees are able to work in multiple states without being required to secure a license from each of the states. DPL has worked with the Kentucky Commonwealth Office of Technology (COT) to draft an RFP for these services. COT will also be responsible for overseeing the completion of this project as this organization is responsible for the oversight of all information systems within the executive branch of the state government and will be represented by one of their special project managers. After receiving numerous proposals BlockTech Systems has been selected to design and implement the new software platform based upon their own blockchain technology. The project is scheduled to be rolled out in three (3) phases with each phase being required to meet the stipulations within the scope of the initial grant and signed off by the representative of the US Department of Labor. Based upon this information you will need to complete the Project Charter Decision Matrix and Justification form to be submitted by the scheduled due date and time.
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