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Explanation & Answer
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Kadikoy subway Construction Project
Kick-off meeting
Meeting:
Steering Committee Kick-off Meeting
Date:
Friday, July, 10, 2020, 9:00 am to 12:00 pm
Location:
Main Boardroom, Istanbul City Municipality
Chairperson: Moss Gosh, General Manager
Secretary:
Edith James
In Attendees: Teddy Kim, HR manager
Ate Josh, Director, Operations
Betty Walker, Director, Communications
Hermann, Special Planning Advisor
David Luke, Finance Manager
Amos Don, Director of Corporate Services
Boi Cornelius
1. Mosh Gosh, the general Manager welcomes members of the steering committee and
briefly introduced what the project is and its purpose. He said that the congestion in the
city resulted in the city municipality come up with a plan to improve traffic by way of a
subway. He then introduced the secretary, who explained the agenda of the meeting and
what was expected of the steering committee in the project. She explained the committee
had various responsibilities including reviewing and providing feedback regarding the
project component methodology, providing partaker recommendations for distinct
components, as well as communicating the purpose, approach, and outcomes of the study
to other officials, and interested parties in board members communities.
2. David Luke proposed hat a chairperson be elected to chair the committee. Edith James
led the steering committee in selecting its leader. By a show of hands, the committee
voted Mosh Gosh as their leader. Mosh Assumed the responsibility of the chairperson
immediately. Edith James was also elected to deputize the chairperson.
3. Regarding Project status meetings members were wondering how often the steering
committee would be meeting. The chairperson briefly described the suggested project
schedule. This included the project steering committee meeting dates when the steering
committee would meet to review the project progress, resolve challenges that could arise,
and plan for forthcoming work. These meetings will be held as each month begins to
create monthly status reports. The chairperson also advised that the advisory committee
will be meeting from time to time between June 2021 and November 2022.
4. Regarding the Project Management Plan, the chairperson explained that the project
management plan would be the project management team and task leads’ source of
reference. He explained that the PMP will be comprised of reference material including
project schedule by each work activity, approved budgets by activity, approved work
statement, staffing plan, contract information, invoicing guidelines, document templates,
and approval processes.
5. A member wanted to know when the monthly report will be ready and what it will
contain. The chairperson explained that the monthly report, as well as the invoice, will
record project progress against achieved progress. Each status report will cover the entire
moth from the first to the last day. It will include an executive summary, completed task
description, progress narrative against budgeted hours, project task schedule, (each task
completion percentage), and dollar amount of requested payment.
6. The chairman explained that the Technical advisory committee would be established. He
said that the group team was going to work jointly with the metro and the municipality to
establish the core technical advisory committee. The committee includes municipality
and metro decision-makers who will work in hand with other public agencies. The TAC
committee will be made of people capable of provided sound advice regarding the
project's part in influencing the wider public realm.
7. Committee members wanted to know if approval from the public had been
received. Edith James answered that an agreement had already been reached and the local
government was willing to compensate anyone who was to ensure any damages. The
chairperson said that further consultations with the municipality and relevant authorities
would be done to clearly understand this would be done. Betty Walker and David Luke
were tasked with making follow-ups with the relevant authorities and table a report
before the committee during the next meeting.
The chairperson said that the next meeting would be held during the last week of May 2021. The
explained that the meeting would be longer as it would be the final meeting before the project
kicks off. Members that wanted to take a tour to the site were asked to give their names the
secretary, Edith James.
Tech Memo
In efforts to create efficiency in transportation in Istanbul, the Metropolitan Municipality of
Istanbul decided that a railway transportation system will be constructed in Kadikoy next to
Bosphorus River. The transportation division of the metropolitan municipality tendered the
construction of the subway to the I&M group after present the most suitable proposal. I&M
group projects that the project will take two and a half years or 30 months to be completed. The
subway station will be measuring 350ft in length and 100ft in width. It will go down 90ft from
the surface and will be divided into three levels.
Excavation will be done using the Tunnel Boring machine, which is a hydraulic machine most
suitable for ground conditions. The machine will excavate on its own using special equipment. It
will also push itself forward independently. Wagons will be used to remove the excavated
material from the tunnel. As such, a temporary rail line will put in place to facilitate the
movement of the wagons. The TBM machine will do the completion of cement solution
materials as well as apply cement segments to the montage area. The presence of a water layer
will not be a problem because the TBM machine has a protective shield in the form of a steel
tube that keeps water out.
The subway station is one of several other unde...