Highline Community College project management final Paper

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Highline Community College

Description

Final Project: Manage a Project from Start to Finish

Project Phases

Throughout your time in this class, we have covered multiple aspects of project management. The goal of this final project is to focus on completing one package of deliverables for three different phases that we experience in every project. For each of those phases, you will be required to complete a set of deliverables.

Start of a Project

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Final Project: Manage a Project from Start to Finish Project Phases Throughout your time in this class, we have covered multiple aspects of project management. The goal of this final project is to focus on completing one package of deliverables for three different phases that we experience in every project. For each of those phases, you will be required to complete a set of deliverables. Start of a Project Project Charter (50 pts) Work Breakdown Structure (20 pts) Communication Management Plan (20 pts) Risk Analysis (20 pts) Stakeholder Needs Analysis (20 pts) Project Update Meeting Agenda (15 pts) (Be Specific ... who is speaking, on what topic, for how long) Project Change Request (10 pts) (Refer to the project updates for each scenario. This change is occurring at the same time the meeting is being held.) Closing of Project Meeting Agenda (15 pts) (Again, be specific. This is an agenda for the final meeting; if you prefer to provide meeting minutes. That is acceptable too.) Budget/Resource Schedule (20 pts) Lessons Learned (10 pts) The ten (10) deliverables for the final project are listed above; if you have any questions, please do not hesitate to ask and I will provide clarification. The due date for this project is August 19th, and it is a total of 200 Points. Choosing Your Project There are three project options to choose from, and each option comes with specific constraints that you must keep in mind when you are completing your final. Beyond those constraints, you are welcome to be as creative in your approach as you’d like. For example, if you feel skilled enough to build the shed yourself, perhaps you save money by cutting labor. Or, perhaps you have a friend that does photography and they’ve promised to do the wedding for you for free. As you are developing your material, please try to use real-life estimates and examples. For example, a local small business of only 25 employees may not have more than $50,000 to spend on their new system, rather than $10 million with a large corporation. When you are unable to come up with an estimate, use your best guess. However, you will likely lose points for (drastically) incorrectly estimating the cost of lumber for building a shed, as the pricing for this could be easily researched online from Home Depot or Lowes. Feel free to be as humorous or as serious as you’d like for this project. If your project sponsor for building a shed is your 4-year-old niece, that is okay. If the wedding you’re planning is for a real one happening next year, this will be a great jumping off point. The Project Update is intended to be a risk that you now must account for. Use the Project Update that is provided in project option table. Your meeting agenda for this phase will need to consider the update you are provided. The meeting agenda should cover the topic and the change request should be prepared. NOTE: Keep in mind that you are not actually doing the project option you are choosing - you are simply creating a mock portfolio of deliverables based around this project. LIST OF PROJECT OPTIONS The project option you select is the same project you will refer to throughout the final. Option #1 Option #2 Option #3 Building a Shed Planning a Wedding Implementing a New System You have decided to take on a summer project and build a shed. You are planning a wedding, (yours, a friend, celebrity) and you’re given specific requirements. You’re hired by a local small business (25 employees) to upgrade their operating system. You have 3 months (90 days) to complete. Your budget is $3,000 Wedding is in 6 months (120 days) They asked to have it completed in 9 months (210 days) Must have one-on-one staff training Your budget is $10,000 Project Update: Project Update: Project Update: On Day 55, a weather report of hot summer temperatures prevent work from occurring. Unable to do any work outside during this time. (Days 65 – 80) On Day 60, you receive an email that resulted in a huge increase in attendance: doubling your expected amount. Host a meeting with your project sponsor to accommodate twice the guests. On Day 130, the CEO unexpectedly quits, they were also your project sponsor and biggest advocate. Meet with Steering Committee to update on project and advocate to keep moving forward. Use the above information as your basic outline to organize your Final project; there should be a separate section that identifies each area you are discussing, and papers should be concise, factual, and easy to read. PLEASE NOTE: deductions will be made for ALL spelling and/or grammatical errors (especially ones which can be easy caught by Spell Check). Basic Templates & Resources For Each Deliverable (click on each to download template) Project Charter (50 pts) (Links to an external site.) How to Write a Business Case (Links to an external site.) How to Write A Scope of Work (Links to an external site.) Work Breakdown Structure (20 pts) For your WBS, you will need to use Microsoft Project. Here is a tutorial PDF on how to access the trial version if you are working on a computer that does not have MS Project. If you would prefer another method, here is a link that shows how to create a WBS in Microsoft Excel (Links to an external site.). Additionally, here is a link that shows how to create a WBS in Microsoft Word (Links to an external site.) Communication Management PlanPreview the document (20 pts) Risk Analysis Preview the document(20 pts) Stakeholder Needs AnalysisPreview the document (20 pts) Update Meeting Agenda (15 pts) Project Change Request (10 pts) Closing Meeting Minutes or Closing Meeting Agenda (15 pts) Budget/Resource SchedulePreview the document (20 pts) Lessons Learned (10 pts) Grading Rubric of Final Project Example of a Final Project (Shed)
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Explanation & Answer

Attached.

Outline

I.
II.

Project Charter
Work Breakdown Structure

III.

Communication Management Plan

IV.

Risk Analysis

V.

Stakeholder Needs Analysis

VI.

Update Meeting Agenda

VII.

Project Change Request

VIII.

Closing Meeting Agenda

IX.
X.
XI.

Budget/Resource Schedule
Lessons Learned
References


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Final Project: Manage A Project From Start To Finish
Name
Uni

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Table of Contents
I.
II.

Project Charter
Work Breakdown Structure

III.

Communication Management Plan

IV.

Risk Analysis

V.

Stakeholder Needs Analysis

VI.

Update Meeting Agenda

VII.

Project Change Request

VIII.

Closing Meeting Agenda

IX.
X.
XI.

Budget/Resource Schedule
Lessons Learned
References

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Work Breakdown Structure

Indian
Wedding

Prewedding
preparation

Mehendi
ceromony

Wedding day

Invitations

Bridal
costume

Food

Venue
Decoration

Apply
Mehendi

Wake bride
up

List the
guests

Finalize
gown

Select a
caterer

Hire banquet
furniture

Dress bride &
makeup

Photography

Print
invitation

Buy shoes

Select a
food menu

Book decor
company

Dancing and
singing

Decorate
venue

Card
distribution

Buy bouquet

Dress bride &
makeup

Finalize
Stylist

Usher guests

Personally
visit

Email card

Play music

Project Charter
Project Name

120 day DV wedding project

Project Sponsor

Bride’s mom

Project Manager

jdhsjhsda

Date of Project Approval

19th April, 2020

Estimated

18th August, 2020

completion time
Project Description

Wedding ceremony of Deepika and Viraj. will take place in the
Indian style in the U.S. at the bride’s uncle’s home garden.

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Business Case
Executive Summary

The business case proposed in the charter involves planning Deepika’s and Viraj’s wedding. The
project is named as the 120 day DV wedding project. The project commenced in response to
Viraj proposing to Deepika asking for her consent for the marriage following which an
engagement took place. The purpose of this project is to make the wedding a memorable and a
fun-filled experience since it hopefully will be a once in a lifetime opportunity. The time
constraint and budget constraint of this project is 120 days and $10,000 respectively. The number
of guests who would be attending currently stands at 80. The project is feasible given the 120
day time period and $10,000 budget constraints. However, in the event there is a proposed
change on the number of guests, compromise will have to be made on services provided on the
wedding day to meet the given budget. Any favorable variance will be a profit for the team
although this is not the primary objective of this project.
A formal authorization of the DV 120 days wedding project is made in this charter to plan and
implement the wedding. Following the development of the project plan, it would be submitted to
the project sponsor. The project sponsor is entirely responsible for assigning the resources. The
purpose of this project is to:


Provide the guests and loved ones with a fun-filled wedding experience



Make the start of the couple’s new journey as husband and wife a memorable one



Provide 100% satisfactory results by meeting all the requirements and specifications of
the project sponsor so that they need not worry about event planning. The aim is to make
the sponsors and the couple feel relaxed without having to worry about event planning.

The wedding will take place in the Indian style in the U.S. at the bride’s uncle’s home garden

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and the venue is not within the scope of the project. The wedding will take place on the 18th of
August 2020 from 11.00 a.m. to 2 p.m. The project team is responsible for planning the entire
event until 2 p.m. on the wedding day. In addition, a mehendi ceremony where only the bride’s
and groom’s immediate families will be present will be organized.
The key stakeholders of the project include the project sponsor who is the bride’s mom, dad, the
entire project team including the bride and the groom’s family who has indirect influence and
interest in the project’s success. The bride’s father is unhappy and measures would be taken to
keep him satisfied as he is a key stakeholder.
Further, recommendations include capitalizing upon opportunities such as low discounts and free
desserts that would provide a great deal of savings. In order to reduce costs further options such
as buffet system or plated system need to be evaluated after selecting a caterer. The lowest cost
option would provide great savings. However, consideration should be made to ensure quality
food is provided. With quality and cost in mind, the budgeted option is selected.
The team would be well equipped and informed and assignees of different tasks will commence
work immediately on the project. Updates and progress will be discussed primarily on face to
face meetings via conference calls since the sponsor is out of the country.
The cost estimates provided are optimistic and therefore an allowance of $2,000 has been
allocated for contingencies.
In terms of the nature of contract, it is a fixed price contract where the responsibility of
completing within the constraints lies with the project team. Any adverse variance will not be
reimbursed by the sponsor unless there is a change in scope. The contingency reserve therefore
includes a $2000 that is allocated for expenditure arising from unforeseen events.
A thorough evaluation is carried out before choosing the suppliers. A minimum of 3 to a

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maximum of 5 suppliers are evaluated in each department to make the most prudent decision in
terms of cost while ensuring quality is highly satisfactory.
SWOT analysis, scope of work, communications management plan, risk analysis, and
stakeholder need analysis are carried out as part of the project management planning process.
Mission statement
To make the big day an unforgettable lifetime event and an enjoyable day for the couple and
guests with everyone returning home with great contentment.
Strengths

Dedicated group of friends who have formed to be the team
Have access to multiple contacts for free services such as free photography and
bridal tailoring.

Weaknesses

No prior experience in carrying out weddings

Opportunities Great discounts by wedding décor companies this summer on outdated but
beautiful designs
Two caterers in the region are offering free desserts for orders above $4,000
which will reduce the dessert cost.
Threats

There is a threat of bad weather ruining the garden party.
There is a threat of bride and groom breaking up
There is a risk of attendees increasing in number due to reversal of regrets only
responses and/or party crashers.

Constraints

Budget

$10,000

Time

120 days

Scope

Venue is not within scope. As
such, quality could be

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compromised if the venue is
not great.

Staff

8 friends and their selected
family members summing up
to 14 excluding project
manager.

Allocation of

Invitation

$1,600
...


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