Description
Final Project: Manage a Project from Start to Finish
Project Phases
Throughout your time in this class, we have covered multiple aspects of project management. The goal of this final project is to focus on completing one package of deliverables for three different phases that we experience in every project. For each of those phases, you will be required to complete a set of deliverables.
Start of a Project
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Explanation & Answer
Attached.
Outline
I.
II.
Project Charter
Work Breakdown Structure
III.
Communication Management Plan
IV.
Risk Analysis
V.
Stakeholder Needs Analysis
VI.
Update Meeting Agenda
VII.
Project Change Request
VIII.
Closing Meeting Agenda
IX.
X.
XI.
Budget/Resource Schedule
Lessons Learned
References
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Final Project: Manage A Project From Start To Finish
Name
Uni
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Table of Contents
I.
II.
Project Charter
Work Breakdown Structure
III.
Communication Management Plan
IV.
Risk Analysis
V.
Stakeholder Needs Analysis
VI.
Update Meeting Agenda
VII.
Project Change Request
VIII.
Closing Meeting Agenda
IX.
X.
XI.
Budget/Resource Schedule
Lessons Learned
References
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Work Breakdown Structure
Indian
Wedding
Prewedding
preparation
Mehendi
ceromony
Wedding day
Invitations
Bridal
costume
Food
Venue
Decoration
Apply
Mehendi
Wake bride
up
List the
guests
Finalize
gown
Select a
caterer
Hire banquet
furniture
Dress bride &
makeup
Photography
Print
invitation
Buy shoes
Select a
food menu
Book decor
company
Dancing and
singing
Decorate
venue
Card
distribution
Buy bouquet
Dress bride &
makeup
Finalize
Stylist
Usher guests
Personally
visit
Email card
Play music
Project Charter
Project Name
120 day DV wedding project
Project Sponsor
Bride’s mom
Project Manager
jdhsjhsda
Date of Project Approval
19th April, 2020
Estimated
18th August, 2020
completion time
Project Description
Wedding ceremony of Deepika and Viraj. will take place in the
Indian style in the U.S. at the bride’s uncle’s home garden.
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Business Case
Executive Summary
The business case proposed in the charter involves planning Deepika’s and Viraj’s wedding. The
project is named as the 120 day DV wedding project. The project commenced in response to
Viraj proposing to Deepika asking for her consent for the marriage following which an
engagement took place. The purpose of this project is to make the wedding a memorable and a
fun-filled experience since it hopefully will be a once in a lifetime opportunity. The time
constraint and budget constraint of this project is 120 days and $10,000 respectively. The number
of guests who would be attending currently stands at 80. The project is feasible given the 120
day time period and $10,000 budget constraints. However, in the event there is a proposed
change on the number of guests, compromise will have to be made on services provided on the
wedding day to meet the given budget. Any favorable variance will be a profit for the team
although this is not the primary objective of this project.
A formal authorization of the DV 120 days wedding project is made in this charter to plan and
implement the wedding. Following the development of the project plan, it would be submitted to
the project sponsor. The project sponsor is entirely responsible for assigning the resources. The
purpose of this project is to:
•
Provide the guests and loved ones with a fun-filled wedding experience
•
Make the start of the couple’s new journey as husband and wife a memorable one
•
Provide 100% satisfactory results by meeting all the requirements and specifications of
the project sponsor so that they need not worry about event planning. The aim is to make
the sponsors and the couple feel relaxed without having to worry about event planning.
The wedding will take place in the Indian style in the U.S. at the bride’s uncle’s home garden
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and the venue is not within the scope of the project. The wedding will take place on the 18th of
August 2020 from 11.00 a.m. to 2 p.m. The project team is responsible for planning the entire
event until 2 p.m. on the wedding day. In addition, a mehendi ceremony where only the bride’s
and groom’s immediate families will be present will be organized.
The key stakeholders of the project include the project sponsor who is the bride’s mom, dad, the
entire project team including the bride and the groom’s family who has indirect influence and
interest in the project’s success. The bride’s father is unhappy and measures would be taken to
keep him satisfied as he is a key stakeholder.
Further, recommendations include capitalizing upon opportunities such as low discounts and free
desserts that would provide a great deal of savings. In order to reduce costs further options such
as buffet system or plated system need to be evaluated after selecting a caterer. The lowest cost
option would provide great savings. However, consideration should be made to ensure quality
food is provided. With quality and cost in mind, the budgeted option is selected.
The team would be well equipped and informed and assignees of different tasks will commence
work immediately on the project. Updates and progress will be discussed primarily on face to
face meetings via conference calls since the sponsor is out of the country.
The cost estimates provided are optimistic and therefore an allowance of $2,000 has been
allocated for contingencies.
In terms of the nature of contract, it is a fixed price contract where the responsibility of
completing within the constraints lies with the project team. Any adverse variance will not be
reimbursed by the sponsor unless there is a change in scope. The contingency reserve therefore
includes a $2000 that is allocated for expenditure arising from unforeseen events.
A thorough evaluation is carried out before choosing the suppliers. A minimum of 3 to a
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maximum of 5 suppliers are evaluated in each department to make the most prudent decision in
terms of cost while ensuring quality is highly satisfactory.
SWOT analysis, scope of work, communications management plan, risk analysis, and
stakeholder need analysis are carried out as part of the project management planning process.
Mission statement
To make the big day an unforgettable lifetime event and an enjoyable day for the couple and
guests with everyone returning home with great contentment.
Strengths
Dedicated group of friends who have formed to be the team
Have access to multiple contacts for free services such as free photography and
bridal tailoring.
Weaknesses
No prior experience in carrying out weddings
Opportunities Great discounts by wedding décor companies this summer on outdated but
beautiful designs
Two caterers in the region are offering free desserts for orders above $4,000
which will reduce the dessert cost.
Threats
There is a threat of bad weather ruining the garden party.
There is a threat of bride and groom breaking up
There is a risk of attendees increasing in number due to reversal of regrets only
responses and/or party crashers.
Constraints
Budget
$10,000
Time
120 days
Scope
Venue is not within scope. As
such, quality could be
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compromised if the venue is
not great.
Staff
8 friends and their selected
family members summing up
to 14 excluding project
manager.
Allocation of
Invitation
$1,600
...