Time Management Videos and Workbook, writing homework help

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For this assignment, you will take part in a time management workshop. You will mark your progress and learning in a specially provided time management workbook that you will submit to your Faculty. The entire workshop, including viewing the video and completing the workbook, will take you approximately 10 hours to complete, so plan accordingly. 

The objective of this workshop is to get a fresh perspective on time and perhaps see time in ways you never considered before.

  1. Set-up your account. Go to http://ncu.attackyourday.net/dashboard and enter your email and password to log in. (Note: I will message you my log in information)
  2. Download and print the Time Management Workbook. The Time Management Workbook is available in the Books and Resources for this Week as a MS Word document that you can fill in and save for later submission. (Note: I have uploaded the workbook for you below
  3. Watch the videos. There are seven videos you will find in the Time Management tab. Note that transcripts and audio clips are available as downloads under each video. The duration of each video ranges from about 5-11 minutes. You will complete some of the workbook while watching the videos, so have your workbook handy.

Now that you have completed the time management workshop, check to make sure that you have filled in the workbook completely and submit it for completion of this assignment.

Length: Entire Time Management workbook.


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Time Management Workbook This workbook is a companion to the video training available at http://ncu.attackyourday.net. You will need at least 30 minutes a day for 5 consecutive days to complete this workbook. The entire workbook, including viewing the video, will take you approximately 10 hours to complete, so plan accordingly. You will upload this entire workbook for your Mentor. Your content grade will be based on evidence that you completed the training; there are no right or wrong answers. 1|Page Time Management Workbook Before you get started, please answer these questions. Be honest with yourself. 1. Have you completed a formal time management training course in the past? If yes, what program? Yes No 2. Do you have a plan for scheduling the 10-15 hours per week you will need to engage in learning activities? Yes No Maybe 3. On a scale from 1-7, how effective do you think you are at managing your time, with 1 being not at all effective, 3 somewhat effective, and 7 completely effective? Select the choice that is closest to where you are now. 1 2 3 4 5 6 7 Not at all-------------------------------------Somewhat------------------------------------Completely 4. Thinking about the last 30 days, how frequently have you experienced anxiety or stress due to not having enough time to get everything done? 1-never 2-occasionally 3-frequently 4-most days If you have not yet watched the Welcome! video, please do so now. 2|Page 5-every day Time Management Workbook Introduction Section Watch the Introduction Video (Duration 9:15) Completed 1. This workshop will teach you 5 skills: Choosing, Arranging, Flexicuting, Tracking and Focus. Which skill are you most interested in learning and why? 2. What time management tools do you currently use? 3. Do you consider yourself a multi-tasker? Yes No Sometimes 4. Do you currently start each day with an action list or to-do list? Yes No Sometimes MENTOR’S COMMENTS/FEEDBACK 3|Page Time Management Workbook Track Your Time Track your time for two days Day One Day Two Once you have watched the introductory video, track your time for two consecutive days. Do this before watching the next video. You will find the time tracking worksheets at the back of this workbook in the Appendix: Track Your Investment of Time (note that you cannot type information into these sheets). Please print them and carry them with you filling them in throughout your day. You will not turn these into your Mentor, but the exercise does need to be completed in order to answer other questions in the workbook. 4|Page Time Management Workbook Choosing Watch the Skill of Choosing Video (Duration 10:51) Completed This video focuses on the skill of choosing. You will be asked to write down events that fit in different categories (red, green, yellow, and gray). The video asks you to consider work and personal domains. If you are not in the workforce, then focus on the personal domain (after all, continuing your education is a personal goal!). 1. Write down as many RED activities (true urgencies) that you can imagine in 3 minutes. 2. Write down as many GREEN activities (go here) that you can imagine in 3 minutes. 3. Write down as many YELLOW activities (caution - reschedule) that you can imagine in 3 minutes. 4. Write down at least 3 GRAY activities (time wasters) that you can remove from your life and free up more time for your course work. 5. Refer to your time tracking sheets and designate each activity you tracked as red, green, yellow or gray. Add up the amount of time you spent in each color for both days and then divide by 2 to get an “average” over the 2 days. Input your results in hours: RED GREEN YELLOW GRAY 6. How do you think coloring your choices will help free up the time you will need for pursuing your degree? 5|Page Time Management Workbook MENTOR’S COMMENTS/FEEDBACK 6|Page Time Management Workbook Arranging Watch the Skill of Arranging Video (Duration 8:33) Completed This video focuses on the skill of arranging. You might want to download and print the handout (Interruptions Filter Question) in the downloads tab and hang it in a few visible places. 1. List 5 activities currently on your to-do list and color them. Activity: Activity: Activity: Activity: Activity: Priority Color: Priority Color: Priority Color: Priority Color: Priority Color: 2. Commit to planning your day. What is your plan? (include the time management tool you will use, when you will plan your day, etc). 3. Plan your day for the next 3 days. You can use the Activity Game available as a PDF download under the Arranging video and Downloads tab, or any time management tool you already use. You will not turn this into your Mentor. Once you have planned your day for 3 consecutive days using your new time management skills, write a short reflection on this exercise for your Mentor here. 4. Now, look over for the next month and write down the due dates and corresponding dates and times you will be preparing for the next 3 activities. Submit your plan here. NOTE: you do not need to wait until you have tracked your time for 3 days before moving onto the next videos. 7|Page Time Management Workbook MENTOR’S COMMENTS/FEEDBACK 8|Page Time Management Workbook Flexicute Watch the Skill of Flexicute Video (Duration 8:45) Completed This video focuses on the skill of flexicuting: being willing to leave your activity list. The video will instruct you to download and fill out a time management style worksheet. That worksheet appears below for your convenience. Time Management Styles: Are you polychronic, monochronic, or a combination? When and how you plan your academic activities depends upon necessity, practicality, efficiency, and spontaneity discussed in the Skill of Arranging, as well as your personal style of doing things. These styles range from highly structured (monochronic) to highly unstructured (polychronic). Instructions: Check one choice below for each numbered pair that represents your dominant style, even though you may do both on occasion. Then add the number of checks in each column and enter the number at the bottom of each column. Monochronic Style Task oriented Do activities in a linear manner Socially reserved Limited expression of feeling & emotions Focus on structure & systems Individually oriented Formal Direct Fixed Focused on the goal Total: 9|Page Polychronic Style Relationship oriented Do several activities simultaneously Socially expressive Open expression of feelings & emotions Focus on trust, communication, respect Group oriented Informal Indirect Flexible Focused on the process Total: Time Management Workbook 1. Beware of multi-tasking! This video introduces the concept of time contamination. It will be difficult, if not impossible; to complete your program if you allow yourself to contaminate the time you spend on your learning activities. You must be 100% present and fully engaged while you are working on your course activities. Write a reflection on the concept of time contamination. MENTOR’S COMMENTS/FEEDBACK 10 | P a g e Time Management Workbook Tracking Watch the Skill of Tracking Video (Duration 10:19) Completed This video explains the need for “buckets”. 1. Take time to decide how you are going to track your time, or how you might modify the method you already use (i.e. electronic application or paper and pencil method, or a combination of both). Decide how many buckets you need and name them. 2. Explain your tracking system here. MENTOR’S COMMENTS/FEEDBACK 11 | P a g e Time Management Workbook Focus Watch the Skill of Focus Video (Duration 7:56) Completed This video focuses on the skill of knowing when to say “No.” The video asks you to download the Focus Breakers exercise. It has been included here in your workbook for your convenience. Focus Breakers Self-Imposed, Internally Motivated Focus Breakers Start learning to focus by taking a personal inventory of the negative activities that cause you to break your focus. Instructions: Look carefully over the following list of self-imposed, internally-motivated focus breakers, and put a check mark by the ones you do that break your ability to stay focused. Insufficient planning Surfing the net Getting lost in details Ineffective delegation Arguing Procrastination Your own errors Your need to over-control Poorly defined goals Failure to anticipate events or changes Socializing Attempting to do too much Preoccupation Unwillingness to say “no” Lack of self-discipline Failure to prioritize Failure to listen carefully Unrealistic time estimates Misplacing or losing items Responding to counterfeit urgency Have some focus breakers not on the list? Add additional focus breakers below. 12 | P a g e Time Management Workbook External Focus Breakers Now, what about all the focus breaker activities that are externally motivated? These are the activities we are often sucked into that cause us to break our focus as well as make us feel irritated and frustrated. Can we say no to all of those? Not really, but to many of them we can. First, complete the following assessment. Check the Externally Motivated Focus Breakers you encounter most often. Meetings Delayed decisions Computer problems Errors by others Frequent visits (drop-ins) Poor definition of tasks or problems Understaffing Unclear roles Conflicting priorities Changing instructions, priorities Delayed work Inappropriate use of email, voicemail, etc. Poor communication Telephone calls Lengthy visits Unclear lines of authority Lack of feedback Ongoing incompetence Emotional conflicts Have some focus breakers not on the list? Add additional focus breakers below. 13 | P a g e Time Management Workbook 1. List three internally imposed focus breakers and then revise them to make them focus makers; which one will you focus on first? 2. Pick three external focus breakers that you will need to resolve while you are working on your degree. List all three and then pick one and explain your plan for resolving it. 3. The video offers strategies for exercising your “no” muscle: Refusal statement, delay tactic, helping hand approach. Think of a situation that will likely occur in the next month that may interrupt your coursework time and how you can say no. Explain the situation and your plan here. MENTOR’S COMMENTS/FEEDBACK 14 | P a g e Time Management Workbook Conclusion Watch the Conclusion Video (Duration 4:27) Completed This program introduced you to 5 skills related to time management. But, these skills are skills you will need to practice to truly tame the time management beast! Consider signing up for weekly productivity strategies. You can do this by clicking on the “Subscribe to Productivity Strategies” link under the Productivity Strategies tab. These are emails that will remind you to practice the skills of Choosing, Arranging, Flexicuting, Tracking, and Focus. READ THE PRODUCTIVITY STRATEGIES IN THE PRODUCTIVE STRATEGIES TAB 1. Pick three strategies you will likely use while completing your degree and list their numbers here. You have decided to aim high and complete a higher degree. You will need the support and understanding of your family, friends, and co-workers to eventually cross that finish line. 2. Draft an email to people that will be impacted by your new time management techniques (family, friends, co-workers) explaining your new time management strategies. You might want to explain that there will times, that unless something is a RED, you might not be able to attend to it. You might want to share a productivity strategy with them as well. It would also be prudent to thank them in advanced for supporting you during this journey (which will last years). 15 | P a g e Time Management Workbook Now that you have completed formal time management training, please answer these questions. 1. Do you have a plan for scheduling the 10-15 hours per week you will need to engage in learning activities? Yes No Maybe 2. On a scale from 1-7, how effective do you think you are at managing your time, with 1 being not at all effective, 3 somewhat effective, and 7 completely effective? Select the choice that is closest to where you are now. 1 2 3 4 5 6 7 Not at all--------------------------------Somewhat------------------------------------Completely 3. Since completing the program, how frequently do you think you will experience anxiety or stress due to not having enough time to get everything done? 1-never 2-occasionally 3-frequently 4-most days 5-every day 4. Did you learn new skills that you think will be beneficial to you as you integrate going back to school into your life? Yes No Too soon to tell MENTOR’S COMMENTS/FEEDBACK 16 | P a g e Time Management Workbook Activities can easily be tracked using the Activity Record. This tool is unique in its simplicity. Instructions: Put a mark next to the time you begin the first activity of the day. Do not write in the description until you have completed it and you are ready to move on to the next one. As you transition from one activity to the next, simply put another mark on the line next to the time your completed the activity and, in the space provided, describe in a word or two what the activity was. At the end of the day you’ll have an accurate history of which type of activities consumed your time and energy throughout the day. Do this for two days. Once you have viewed the Skill of Choosing Video, you will be instructed to color code the activity– RED, GREEN, YELLOW, or GRAY. Guidelines: • • • • Carry the activity record with you and fill it out as soon as you complete an activity (note: you will not input your notes into your workbook, but will need to complete this activity to answer questions in the workbook). Be honest with yourself. Making up details won’t serve your purpose. List interruptions and assign them a color, too. Do not rely on your memory; mark the activity record at the completion of every activity. Average: After completing this activity for two days, add up the amount of time (in minutes) you spent in each color. Then average these times over the 2 days and round your average to the nearest hour. You will enter this data into your workbook. Day 1: Red ______ Green ______ Yellow ______ Gray ______ Day 2: Red ______ Green ______ Yellow ______ Gray ______ Total Time: Red ______ Green ______ Yellow ______ Gray ______ 17 | P a g e Time Management Workbook Track Your Investment of Time Event / Activity R G DATE: _________________ Y GY Event / Activity 5:00 3:00 5:15 3:15 5:30 5:45 6:00 6:15 6:30 6:45 7:00 7:15 7:30 7:45 8:00 8:15 8:30 8:45 9:00 9:15 9:30 9:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 1:00 1:15 1:30 1:45 2:00 2:15 2:30 2:45 3:30 3:45 4:00 4:15 4:30 4:45 5:00 5:15 5:30 5:45 6:00 6:15 6:30 6:45 7:00 7:15 7:30 7:45 8:00 8:15 8:30 8:45 9:00 9:15 9:30 9:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 STOP 18 | P a g e R G Y GY Time Management Workbook Track Your Investment of Time Event / Activity R G DATE: _________________ Y GY Event / Activity 5:00 3:00 5:15 3:15 5:30 5:45 6:00 6:15 6:30 6:45 7:00 7:15 7:30 7:45 8:00 8:15 8:30 8:45 9:00 9:15 9:30 9:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 1:00 1:15 1:30 1:45 2:00 2:15 2:30 2:45 3:30 3:45 4:00 4:15 4:30 4:45 5:00 5:15 5:30 5:45 6:00 6:15 6:30 6:45 7:00 7:15 7:30 7:45 8:00 8:15 8:30 8:45 9:00 9:15 9:30 9:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 STOP 19 | P a g e R G Y GY
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Explanation & Answer

Here is your finished Time Management Workbook! The only questions I left unanswered were #4 that I sent you, and I did not do the Time-Management worksheets at the bottom because they said they did not need to be turned in to your mentor, and I am unsure of your schedule. You can most definitely fill those in if you want -- if you have any more questions, let me know!

Time Management Workbook

This workbook is a companion to the video training available at http://ncu.attackyourday.net.
You will need at least 30 minutes a day for 5 consecutive days to complete this workbook. The entire
workbook, including viewing the video, will take you approximately 10 hours to complete, so plan
accordingly.
You will upload this entire workbook for your Mentor. Your content grade will be based on evidence
that you completed the training; there are no right or wrong answers.

1|Page

Time Management Workbook
Before you get started, please answer these questions. Be honest with yourself.
1. Have you completed a formal time management training course in the past?
If yes, what program?

Yes

No

2. Do you have a plan for scheduling the 10-15 hours per week you will need to engage in learning
activities?
Yes
No
Maybe
3. On a scale from 1-7, how effective do you think you are at managing your time, with 1 being not
at all effective, 3 somewhat effective, and 7 completely effective? Select the choice that is
closest to where you are now.
1
2
3
4
5
6
7
Not at all-------------------------------------Somewhat------------------------------------Completely

4. Thinking about the last 30 days, how frequently have you experienced anxiety or stress due to
not having enough time to get everything done?
1-never

2-occasionally

3-frequently

4-most days

If you have not yet watched the Welcome! video, please do so now.

2|Page

5-every day

Time Management Workbook
Introduction Section
Watch the Introduction Video (Duration 9:15)

Completed

1. This workshop will teach you 5 skills: Choosing, Arranging, Flexicuting, Tracking and Focus.
Which skill are you most interested in learning and why?
I am most interested in the skill of focusing because I want to learn more tips and tricks to
focusing better. I have issues with focusing during class and while doing homework so I look
forward to learning about focus.
2. What time management tools do you currently use?
Of the tools mentioned in the video, I definitely try to prioritize my tasks in order of
importance and necessity. I also try to be realistic when planning my day and not cram a bunch of
activities into my day that don’t fit.
3. Do you consider yourself a multi-tasker?
Yes

No

Sometimes

4. Do you currently start each day with an action list or to-do list?
Yes

No

Sometimes

MENTOR’S COMMENTS/FEEDBACK

3|Page

Time Management Workbook

Track Your Time
Track your time for two days

Day One

Day Two

Once you have watched the introductory video, track your time for two consecutive days. Do this
before watching the next video. You will find the time tracking worksheets at the back of th is
workbook in the Appendix: Track Your Investment of Time (note that you cannot type information
into these sheets). Please print them and carry them with you filling them in throughout your day.
You will not turn these into your Mentor, but the exercise does need to be completed in order to
answer other questions in the workbook.

4|Page

Time Management Workbook

Choosing
Watch the Skill of Choosing Video (Duration 10:51)

Completed

This video focuses on the skill of choosing. You will be asked to write down events that fit in different
categories (red, green, yellow, and gray). The video asks you to consider work and personal domains.
If you are not in the workforce, then focus on the personal domain (after all, continuing your
education is a personal goal!).
1. Write down as many RED activities (true urgencies) that you can imagine in 3 minutes.
Project deadline, exam that was forgotten, quick change of plans, having to pick someone up
because their car broke down, getting a phone call that requires quick action, someone calls in
sick and you have to go in to work, hospital visits, death in family.
2. Write down as many GREEN activities (go here) that you can imagine in 3 minutes.
Getting an oil change, meeting up with a friend, going to the gym, going out to eat, calling your
parents/friends, cleaning house.
3. Write down as many YELLOW activities (caution - reschedule) that you can imagine in 3
minutes.
Unimportant phone calls, not urgent emails, finishing homework due the next week, goin g to
the doctor/dentist for checkups, making reservations, planning...


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