De Anza College Requirements Definition and RTM Case Study Worksheet

User Generated

djnf0

Business Finance

De Anza College

Description

For the case detail and requirement, I'll upload the files.

1.Develop a first version of a project charter and project scope statement for the project. Be as specific as possible in describing product characteristics and requirements, as well as all of the project’s deliverables. Be sure to include testing and training as part of the project scope.

2,Document your approach for collecting requirements for the project and create an RTM (requirements traceability matrix).

3.Develop a WBS (work breakdown structure) for the project.

The template and the assignment are attached here. There is no specific requirement for this size of this assignment, however, those usually contain 5-10 pages including Attachments.

Unformatted Attachment Preview

Homework #1: Requirements Definition and RTM Case Study You have been selected as the project manager for the Global Treps project. You helped to run a local shark tank-like event at your college last year as part of a class project, so you have a general idea of what is involved. The schedule goal is six months, and the budget is $120,000. Your favorite professor, Dr. K., and a few of her associates have agreed to fund the project. Your strengths are your organizational and leadership skills. You are a senior, live on-campus, and get free room and board by being a resident assistant in your dorm. Bobby, a computer whiz who funded a lot of his college expenses by building websites, will be your main technical guy on the project. He goes to your college and lives offcampus. Three other people will form your core project team: Kim, a new college grad now working for a non-profit group in Vietnam; Ashok, a business student in India, and Alfreda, a student in the U.S. planning to visit her home town in Ethiopia for two months in a few months. You will hold most meetings virtually, but you can meet face-to-face with Bobby and Dr. K. as needed. You have all known each other for at least a year and are excited to make this project a success. You and your team members will do the work part-time while you finish school or work at other jobs, but you can use up to $50,000 total to pay yourselves. You estimate that you will need another $30,000 for travel expenses, $20,000 for hardware and software, and the other $20,000 will go toward organizing events, consultants, legal/business fees, etc. Your goal is to develop a fully functioning website and test it by holding four events in four different countries. You’ll make improvements to the site after those events, develop plans to scale it up, and recommend how to transition the project results into a successful business. This system would include the following capabilities: •Provide guidelines and templates for running a shark tank-type event 1 •Accept donations from potential investors targeted toward specific schools or organizations wishing to host an event (similar to the popular DonorsChoose.org site, where people can fund teachers’ requests) •Accept ideas for needed new products or services •Provide the ability for organizations to create their own custom site to solicit local participants and sharks, accept applications, and promote the winners as well as losers. Note that you decided not to include the idea of providing an online version of the event as part of the initial project as your sponsor and team decided that physical events would be most effective. You have also decided to limit the scope of your first project to provide the ability for 20 organizations to create their own custom websites. Your team members will screen the organizations and assist people in using the site to plan their events. You plan to hold four shark tank-like events within four months, using your team members abroad to help organize and run those events, plus one at your college. Your semester has just started, so you plan to hold your event at the end of the term. The project will fund refreshments for the events and prizes for the winners, with a budget of $1,000 for each event. You don’t think you’ll get any donations via the new website before these events, but you’ll try to have it set up to accept donations by the last month. You will create some short videos to show people how use the site and provide suggestions for holding the events. After testing the site and getting customer feedback, you will make some changes and document recommendations for a follow-on project. You would also buy a new laptop and internet access for your three team members abroad so that they could share information with their contacts in those countries. You and Dr. K. want to attend all the events as part of the project, and you might include a full face-to-face meeting with the whole team if possible. 2 Tasks 1.Develop a first version of a project charter and project scope statement for the project. Be as specific as possible in describing product characteristics and requirements, as well as all of the project’s deliverables. Be sure to include testing and training as part of the project scope. 2.Document your approach for collecting requirements for the project and create an RTM (requirements traceability matrix). Concentrate on IT-related deliverables, such as the web site, videos, and any other IT components. Include at least five requirements in the requirements traceability matrix. 3.Develop a WBS (work breakdown structure) for the project. Break down the work to Level 3 or Level 4, as appropriate. Print the WBS in list form. Be sure the WBS is based on the project charter and the project scope statement created in Task 1, and other relevant information. 3
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Explanation & Answer

Attached.

PROJECT CHARTER

PURPOSE OF THE DOCUMENT:
This Project Charter serves as the internal document to capture all the high-level
planning information including project scope, assumption and deliverables.
This Project Charter is created by the project manager following a close
consultation with the business manager in the Initiation Phase of the project. The
purpose of the project is to recognize the existence of the project to accomplish
the project goals. It is however not formal contract for the project. It does not also
reflect a legal document.

Page 1

PROJECT CHARTER

Project Name: Website

Project Number:

Design Project

Date: 10/11/2020

1.

Revision Number:

PROJECT GOALS

-

Provide the organization with a website framework for the purpose of content
creation, advertising, and less complex design activities.

-

Create theme elements that can be used in other projects

-

Design all the theme codes

-

Design website that is compliant with multiple browsers

2.

DELIVERABLES

-

The organizational branded website with attributes like: responsive grid, page
templets, project code documentation, the organization’s brand elements.

-

Limited online theme support

-

Complete zip files good for the website

-

Fully functional website

Page 2

3.

SCOPE DEFINITION

The project will include:
-

All the joint parties to provide project support for updates and bugs needed

-

Direct support for the project from the business owners

-

Meet the needs of the web community

-

Website layout examples

-

Code documentation, written at the web design level.

-

Central project revision

-

Testing and training

The project will not include:
-

Responsive program and rapid support services

-

The company shall not provide support for user modification to original project

-

Content accessibility in the proposed themes

-

Not all the needs of the community members will be met in the project

4.

ASSUMPTIONS, CONSTRAINTS & DEPENDENCIES

Assumptions
-

The project team will use the organizational provided resources as much as
possible.

-

The technology used in the project will be readily available foe the
organization

-

project deliverable is available to the stakeholders

Page 3

Constraints
-

limited high level support

-

volunteers to help in the development

-

Multiple groups involved in management and maintenance.

-

Limited top-level project contributors.

Risks
-

Employees may not support the design of the website.

-

Difficulty in supporting many needs and the technologies required for the
project

5.

-

Change in the web accessibility policies/ procedures.

-

Change in the web design best practice

-

Timing and workload

RELATED DOCUMENTS

Reference any related documents that were used to define scope and assumptions
– e.g., RFQ, RFP, Sales Proposal, etc.

6.

PROJECT ORGANIZATIONAL STRUCTURE

Identify the key stakeholders and team members by function, name and role.

Page 4

Function

Name

Role

Project Sponsor

Regal Pharmaceuticals

Project Owner

Partner Stakeholder

Branding and

Provide guidance on

Communication

foundational brand

Standards

design.

Regal Pharmaceutical

Coordinates and

as theme committee

records the project

Project Manager

details,
Coordinates project
details and
communications.
Supports technical and
logistical leads.
Provides updates to
vested parties. Recruits
development hours and
informs project vision.
7.

PROJECT AUTHORIZATION

Approved

Business Manager

Date

Project Manager

Date

by:

Approved
by:

Page 5


WBS #
1.
1.1
1.1.1
1.1.2
1.1.3
1.1.4
1.1.5
1.1.6
1.2
1.2.1
1.2.2
1.2.3
1.2.4
1.2.5
1.2.6
1.3
1.3.1
1.3.2
1.3.3
1.3.4
1.3.5
1.3.6
1.3.7
1.3.8
1.3.9
1.3.10
1.4
1.4.1
1.4.2
1.4.3
1.4.4
1.4.5
1.5
1.5.1
1.5.2
1.5.3
1.5.4
1.5.5

TASKS
Website Design Project
Initiation
Definition of the client and industry needs
Study the target market and competitors
Develop Project Charter
Deliverable: Submit Project Charter
Consultation meeting with the client
Project Charter Signed/Approved
Planning
Create Preliminary Scope Statement
Review or Create an SEO Strategy
Create the Website Sitemap
Content Review & Development
Hire or assign writers for content needs
Put deadlines on content completion
Execution
Installation of testing server
Verify & Validate User Requirements
Design System
Install a starter WordPress theme
Install Development System
Using the mockup, translate the design to the live site
Testing Phase
Install Live System
User Training
Go Live
Control
Check for images optimization
Validate the HTML markup
Project Status Meetings
Risk Management
Launch the site
Closeout
WordPress Updates
Theme and Plugin Updates
WordPress Backups
WordPress Security
WordPress Hosting

DELIVERABLES & TASKS
Project Brief

Wireframes
Mockups

Final Prototype

ACTIVITIES
Identify project requirements and specifications
Define the project scope
Identify the audience
Define the website objectives and call to action
Content cration
Creation of clickable web pages
Identify the site colors
Typography creation
Images and Content Blocks
Testing the site on the subdomain of developmennt
server
Client review of the website

WBS #
1.0
1.1
1.1.1
1.1.2
1.1.3
1.1.4
1.1.5
1.1.6
1.2
1.2.1
1.2.2
1.2.3
1.2.4
1.2.5
1.2.6
1.3
1.3.1
1.3.2
1.3.3
1.3.4
1.3.5
1.3.6
1.3.7
1.3.8
1.3.9
1.3.10
1.4
1.4.1
1.4.2
1.4.3
1.4.4
1.4.5
1.5
1.5.1
1.5.2
1.5.3
1.5.4
1.5.5

TASKS
Website Design Project
Initiation
Definition of the client and industry needs
Study the target market and competitors
Develop Project Charter
Deliverable: Submit Project Charter
Consultation meeting with the client
Project Charter Signed/Approved
Planning
Create Preliminary Scope Statement
Review or Create an SEO Strategy
Create the Website Sitemap
Content Review & Development
Hire or assign writers for content needs
Put deadlines on content completion
Execution
Installation of testing server
Verify & Validate User Requirements
Design System
Install a starter WordPress theme
Install Development System
Using the mockup, translate the design to the live site
Testing Phase
Install Live System
User Training
Go Live
Control
Check for images optimization
Validate the HTML markup
Project Status Meetings
Risk Management
Launch the site
Closeout
WordPress Updates
Theme and Plugin Updates
WordPress Backups
WordPress Security
WordPress Hosting

WBS #
1.0
1.1
1.1.1
1.1.2
1.1.3
1.1.4
1.1.5
1.1.6
1.2
1.2.1
1.2.2
1.2.3
1.2.4
1.2.5
1.2.6
1.3
1.3.1
1.3.2
1.3.3
1.3.4
1.3.5
1.3.6
1.3.7
1.3.8
1.3.9
1.3.10
1.4
1.4.1
1.4.2
1.4.3
1.4.4
1.4.5
1.5
1.5.1
1.5.2
1.5.3
1.5.4
1.5.5

TASKS
Website Design Project
Initiation
Definition of the client and industry needs
Study the target market and competitors
Develop Project Charter
Deliverable: Submit Project Charter
Consultation meeting with the client
Project Charter Signed/Approved
Planning
Create Preliminary Scope Statement
Review or Create an SEO Strategy
Create the Website Sitemap
Content Review & Development
Hire or assign writers for content needs
Put deadlines on content completion
Execution
Installation of testing server
Verify & Validate User Requirements
Design System
Install a starter WordPress theme
Install Development System
Using the mockup, translate the design to the live site
Testing Phase
Install Live System
User Training
Go Live
Control
Check for images optimization
Validate the HTML markup
Project Status Meetings
Risk Management
Launch the site
Closeout
WordPress Updates
Theme and Plugin Updates
WordPress Backups
WordPress Security
WordPress Hosting

The Rate is $15 an hour
2 Resources Usable a Day
6 Hours a day

Time Duration
72 Days
12 days
2 days
2 days
2 days
2 days
2 days
2 days
11 days
2 days
2 days
2 days
2 days
2 days
1 day
19 days
2 days
2 days
2 days
2 days
2 days
2 days
2 days
2 days
2 days
1 day
10 days
2 days
2 days
2 days
2 days
2 days
10 days
2 days
2 days
2 days
2 days
2 days

Start Date
1/9/2021
1/9/2021
1/9/2021
1/10/2021
1/11/2021
1/12/2021
1/13/2021
1/14/2021
1/16/2021
1/18/2021
1/20/2021
1/22/2021
1/24/2021
1/26/2021
1/27/2021
1/29/2021
1/31/2021
2/2/2021
2/4/2021
2/6/2021
2/8/2021
2/10/2021
2/12/2021
2/14/2021
2/15/2021
2/17/2021
2/19/2021
2/21/2021
2/23/2021
2/25/2021
2/27/2021
3/1/2021
3/3/2021
3/5/2021

End Date
Labor
3/6/2021
$2,880
1/15/2021
$540
1/10/2021
$90
1/11/2021
$90
1/12/2021
$90
1/13/2021
$90
1/14/2021
$90
1/15/2021
$90
$540
1/17/2021
$90
1/19/2021
$90
1/21/2021
$90
1/23/2021
$90
1/25/2021
$90
1/26/2021
$90
$900
1/28/2021
$90
1/30/2021
$90
2/1/2021
$90
2/3/2021
$90
2/5/2021
$90
2/7/2021
$90
2/9/2021
$90
2/11/2021
$90
2/13/2021
$90
2/14/2021
$90
$450
2/16/2021
$90
2/18/2021
$90
2/20/2021
$90
2/22/2021
$90
2/24/2021
$90
$450
2/26/2021
$90
2/28/2021
$90
3/2/2022
$90
3/4/2021
$90
3/6/2021
$90

Equipment

Fees

Material

HTML, WordPress, Illustrator
HTML, WordPress, Illustrator
HTML, WordPress, Illustrator
HTML, WordPress, Illustrator
HTML, WordPress, Illustrator
HTML, WordPress, Illustrator
HTML, WordPress, Illustrator
HTML, WordPress, Illustrator
WordPress, Illustrator
WordPress, Illustrator

computer
computer
computer
computer
computer
computer
computer
computer
computer
computer

Photoshop, Adope
HTML

computer
computer

WordPress
WordPress
WordPress
WordPress
WordPress

computer
computer
computer
computer
computer


ACTION ITEMS - Template Version 1.0

REQUIREMENTS TRACEABILITY MATRIX
AX-EMEA-000302

PROJECT
MANAGER:

PROJECT ID:

PROJECT
SPONSOR:

PROJECT
TITLE:

Website Design Project

REQUIREMENT INFORMATION
ID

CATEGORY

REQ-001

Mandatory

REQ-002

Should have

REQ-003

Nice to have

REQUIREMENT

RELATIONSHIP TRACEABILIT
PRIORITY

SOURCE

Provide the organization with a website framework for High
the purpose of content creation, advertising, and less
complex design activities.
Create theme elements that can be used in other
Medium
projects

CTO

Design website that is compliant with multiple browsers Low

Service Desk

Page 1 of 1160

CCO

BUSINESS OBJECTIVE

DELIVERABLE(S

The organizational branded
website with attributes like:
responsive grid, page
templets,
project
codefor
Enable
content
creation
the company in different
theme designsof the
Enablecompatibility

Knowledge base module
Analytics module

website on multiple search
engines

browser versions as is deemed
reasonable while maintaining the goal
of creating a theme that has a
minimum 4-year lifespan.

Design and document all theme code
so that it is useful as a reference
resource
for web developers,
designers
Ensure compliancy
with as many

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