College of Administration and Finance Sciences Academic Report Guideline (Co-op) 2020 1 College of Administration and Finance Sciences Contents Academic Report Guideline (Co-op) .......................................................................................................3 General instructions for writing the final report: ................................................................................................3 First Page..................................................................................................................................................................3 A Brief Executive Summary of the Internship .....................................................................................................3 Acknowledgment .....................................................................................................................................................4 Table of Contents....................................................................................................................................................4 Introduction .............................................................................................................................................................4 Chapter 1: Description of the company.................................................................................................................4 Chapter 2: Internship activities .............................................................................................................................5 Chapter 3: Recommendations ................................................................................................................................6 Conclusion ................................................................................................................................................................6 Reference ..................................................................................................................................................................6 Appendix (option) ....................................................................................................................................................6 APPENDIX 4 .......................................................................................................................................................7 2 College of Administration and Finance Sciences Academic Report Guideline (Co-op) The practical training instructor evaluates the final report delivered by student at the end of training (end of week 14 of each semester). This evaluation is based on specific criteria that measures the student's achievements throughout the training period. The student is considered successful if the student scores minimum 60% of the possible marks. The purpose of the Internship Report is offer students to describe their accomplishments and demonstrate what they learned through participation at Saudi Electronic University. The report should be submitted within two weeks after you finish your Co-op training Program. In addition, the report should be approximately 3700 , single –spaced and consider taking the following format General instructions for writing the final report: - The report must be written in English language. - The word limit is 3500-4000. If the report word count is not within the required word limit, marks will be deducted. - The font size is 12, Times New Roman, justified, 1.5 space. Main headings use font size of 16 and bold. - Add page numbers in the middle bottom of the page. - Plagiarism or copying from other sources will result in ZERO marks. - This report must be submitted on Blackboard (WORD format only) via the allocated folder. - Your work should be clearly and completely presented; marks may be reduced for poor presentation. This includes filling your information on the cover page. - Assignment will be evaluated through BB Safe Assign tool. - Late submission will result in ZERO marks being awarded. First Page The first page should display the student’s full name, internship start and finish dates, working hours per week, company/institution name, and the cover page APPENDIX 4. The field instructor should sign on the first page.. A Brief Executive Summary of the Internship A one-page summary of the company/institution and a short account of the major activities carried out during the internship period. 3 College of Administration and Finance Sciences Acknowledgment • • To allow the student to express her/his thankful and gratitude to individuals (such as: field instructor, academic supervisor, colleagues…etc.) who help them in carrying out and completing her/his training journey. This part will aid the students to learn basic elements of academic writing. • To express their appreciation in a concise and professional manner. Table of Contents • Contents of the report with page numbers, list of tables, and list of figures. Introduction • A brief of the report. • The Aim of the report. Chapter 1: Description of the company This section should answer the following questions: • What is the full title of the company/institution? Give a brief history of the company, full mailing address and relevant web links • What is the type of ownership of the company/institution? State the main shareholders and their shares. • What is the sector that the company/institution operates in? Specify the products and services produced and offered to its customers/clients. • Who are regarded as the customers/clients of your internship company (consider the end users, retailers, other manufacturers, employees, etc.)? • Provide an organization chart of the company, along with information on the number of employees. • Provide a list of functions performed by different departments/divisions in the internship organization. • Provide an overview off the production system or service procedure (what are the resources, inputs, outcomes, and constraints?) • Provide a process chart of a major product and/or service. 4 College of Administration and Finance Sciences The following questions can be classified as your major fit (Finance, Accounting, Ecommerce and Management). • What kind accounting/finance/IT//quality/marketing standards and principles are used in the organization? • Discuss telecommunication technologies (Database, Instant Messenger, Networking, Ecommerce tools) used in the company. • Describe the quality planning and control activities in the internship organization. • Describe the quality control activities throughout the life cycle of the product/service groups • What kind of financial analysis and decision-making methods are used by corporate treasurers and financial managers in the internship organization? • What types of marketing, selling, and human resources analysis are performed (cost system, evaluation of consumers, needs, product strategy, distribution strategy, promotional strategy)? Chapter 2: Internship activities This is the main body of your report. During the internship period, the focus of the training may on the following types of analysis and questions. You do not have to answer all the questions in the list: • Describe your working conditions and functions, such as: Who is your supervisor (include his/her name and his/her position); other team members or co-workers and what their functions are to complement yours. • Provide a detailed description about the department(s) that the trainee did her/his training with them. Adding all sub-divisions for this department(s) if it is available. Student can add to this description a supported chart. • • • Detailed descriptions about all tasks and activities that the trainee did them during her/his training period. Gained skills and how they added value to your work Other tasks that are not related to the trainee’s major that done by her/him at the company should be included in this chapter as well. • What types of incentives did you get as a trainee to be more proactive and productive? • Describe what kind of working documents and analysis you did there and what experiences you have gained throughout your training. Provide examples of your work. • A comparison between theory (things you have learned in the classroom) and practice (things you did or observed at the company) must be made and highlighted. In this section the student 5 College of Administration and Finance Sciences can add a supported table includes which academic course (s) (course title and code) helped to perform training tasks. For example, two columns; the first one shows the course name and second column shows the tasks performed and related to this course. • Show some work samples that you have encountered/conducted at the company through graphs, pictures, data, drawings, or design calculations and include them in your report. • Lessons learnt (what the overall benefits gained from the training program) Chapter 3: Recommendations • Advantageous that helped the student in completing the training program. • Disadvantageous and challenges that faced the student and how he/she did overcome them. • Recommendations to improve training program in the college. • Recommendation for the training company. Conclusion Sum up and summary of the training experience. Reference If it is needed Appendix (option) This will help the instructor to have a background about the trainee and his/her previous experiences. Also, it helps the students in writing their CVs for future job application especially for fresh graduates who do not have previous practical experiences. • Basic information (name, city, contact details…etc.). • Job objectives. • Academic qualifications. • Practical experiences. • Skills this will help the instructor to have a background about the trainee and his/her previous experiences. 6 College of Administration and Finance Sciences APPENDIX 4 Internship Report Cover Page Student`s name : Student`s ID # : Training Organization: Trainee Department: Field Instructor Name: Field Instructor Signature: Course Title: CRN: Internship Start Date: Internship End Date: Academic Year/Semester: For Instructor’s Use only Instructor’s Name: Students’ Grade: Marks Obtained/30 Level of Marks: High/Middle/Low 7 Periodic report 1 What are the activities and tasks given to you during this week? In the first day, I met my instructor and other colleagues. My Task(s) instructor give me documents for a new employee and guide me how to prepare her on boarding and register her on GOSI. What skills did you learn through the week? For On boarding I prepare her job offer by write her personal information, position, department, and salary. After she signed it, I prepared her contract as company’s policies New skill(s) and mentioned all information which was in her job offer. For GOSI registration, I used the company’s ABSHER information to sign in to their system. Then, Add the employee ID number and name from Add New Employee. How many meetings did you attend? For first two weeks, I attended only one meeting with the HR manager. The meeting was for deciding the action will take in Meeting(s) one employee who was upset for more than 20 consecutive days. What are the difficulties you had this week? Difficulty/ Challenge(s) At the beginning, I face some challenges in using GOSI system. How did you overcome these difficulties? After my instructor support and practicing, I managed to overcome these challenges. What did you learn from completing the tasks It was informative weeks. I prepare on boarding documents for employees and register them in GOSI system. Learning What did you want to learn more? In next weeks, I will learn more about employees attendance and their workflow system. Periodic report 2 What are the activities and tasks given to you during this week? These weeks, I start in new tasks which are employee’s Task(s) attendance and workflow. What skills did you learn through the week? For employee’s attendance, I have to observe their attendance and determine their late hours and absence days. Working on workflow system is seems to manage and count New skill(s) employees’ days off and vacations as Saudi Labor System. For example, annually vacations, death days off and exams’ days off. After I worked on them, I sent weekly report to accounting department. How many meetings did you attend? I attended only one meeting with all employees to change the Meeting(s) time of working hours and brake hour. What are the difficulties you had this week? These weeks I have lots of date to work on them and two reports to be done. Difficulty/ Challenge(s) How did you overcome these difficulties? I try my best and start organizing my tasks. Then I managed my time to do all tasks one by one. What did you learn from completing the tasks These weeks, I learn about vacations and days off as Saudi Labor system. Also, I learned how to count employee’s absence days. Learning What did you want to learn more? I want to learn more about Saudi Labor System, off boarding and release employees and using important governmental applications needed for foreign employees. Periodic report 3 What are the activities and tasks given to you during this week? These weeks I had two new tasks. First, task is off boarding Task(s) employees. Second, is release employees from GOSI system and Moqeem. What skills did you learn through the week? For off boarding, I prepare employees’ release documents after accounting department did they calculations. New skill(s) Releasing employees from GOSI system and Moqeem system for foreign employees. How many meetings did you attend? In these weeks I attended one meeting including HR and Meeting(s) Accounting departments. What are the difficulties you had this week? I had some difficulties for release foreign employees from Moqeem system. Difficulty/ Challenge(s) How did you overcome these difficulties? My instructor guide me to how use Moqeem system and release foreign employees. Learning What did you learn from completing the tasks These weeks I learn how to release employees from GOSI and Moqeem systems. Also, I learn how to make employees off boarding documents. What did you want to learn more? I want to learn more how to recruit people and do recruiting interviews for candidates.
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