Final Project Tips For guidance on how to Write an effective Executive Summary, you can refer to the following link: https://www.inc.com/guides/2010/09/how-to-write-an-executive-summary.html • Try to write the Executive Summary after you completed your report • Note that an Executive Summary is a summarized version of your report • You must write your Executive Summary in a way that it can stand on its own For guidance on how to write an effective Project Background, you can refer to the following link: https://proposalsforngos.com/what-is-the-project-background/ In project background, you must describe the reason your project is required and what is the problem that your project is trying to solve. For guidance on how to write an effective Scope, you can refer to the following link: https://www.nyu.edu/content/dam/nyu/research/documents/Contracts/guidelinesforscopeofwork.pdf For guidance on how to effectively identify and analyze stakeholders (affected parties) for your project, you can refer to the following link: https://www.business2community.com/strategy/stakeholder-identification-analysis-made-easy-projectmanagers-01440041 For risk identification and response, refer to chapter 7 of the textbook and ensure that you identify the risk events, as well as probability and impact score, which determines risk ranking. Then identify a risk response plan, a contingency plan, trigger point and responsible party. MGMT2102 – FINAL PROJECT FINAL PROJECT REPORT AND PRESENTATION: (25%) The final project is designed for you to apply the concepts learned in the course and allows you to apply concepts that you may experience when you are working as a Project Management professional. Purpose: Your task is to create a project proposal that ensures all parties have a shared understanding of the proposed project and allows effective prioritization against other initiatives based on the strategic direction of the company. This document facilitates approval of timeline, budget and resources required to further define and plan the project and develop the Project Charter and other phase deliverables. Instructions: 1. Using the course content, select one of the three options below as your project and develop a proposal for the project. 1. Software Development You are assigned as a project manager for a software development project in your organization. The software is intended to support management decisions related to inventory management for your company. Your project includes development planning, technical architecture, software testing, and deployment. The functional requirements are: - Password protected user accounts - The system must be able to integrate with the legacy systems in your company - Report export to PDF and Excel 2. Information Technology-Enterprise Resource Planning (ERP) implementation. i. A large organization in Alberta is considering implementation of an Enterprise Resource Planning (ERP) system. Below is the high-level scope for the project: © Bow Valley College 2019 1 MGMT2102 – FINAL PROJECT ii. The company has Customer Relationship Management (CRM) and Supplier Relationship Management (SRM) that must be integrated with the ERP. The successful integration of CRM and ERP is considered a risk for your project and must be part of your risk management plan. Notes: EPOS stands for Electronic Point of Sale digital system EDI stands for Electronic Dara Interchange Reference: Defining Scope During an ERP Selection Project (n.d.). Retrieved from Limenia: https://lumeniaconsulting.com/en/insights/blogs/erp-project-scope-during-erpselection 3. Food processing plant construction Your company is invited to bid for a new food processing plan in Manitoba/Canada. As part of the bid, you must include the following in the scope of work: Registration and Permitting requirements: All proposals for new construction, must be reviewed for compliance by a Health Officer before construction starts. Any person(s) constructing, a food processing establishment must first register the proposed food processing establishment with Manitoba Agriculture, Food and Rural © Bow Valley College 2019 2 MGMT2102 – FINAL PROJECT Initiatives on the approved form. All plans and specification and other information pertinent to review and approve the application, must be submitted with the registration. All food processing establishments require a Food Handling Establishment Permit prior to operating. Reference: GUIDELINE FOR THE DESIGN, CONSTRUCTION AND RECONSTRUCTION OF A FOOD PROCESSING ESTABLISHMENT (n.d.). Retrieved from: https://www.gov.mb.ca/agriculture/food-safety/regulating-food/pubs/cfs06s04a.pdf © Bow Valley College 2019 3 MGMT2102 – FINAL PROJECT Project Report Submit your assignments in D2L Dropbox by the due date as specified in the course schedule. Submission Instructions Your submissions include three files as listed below (note that partial submission is not acceptable and if any of the requested files are missing from the group submissions, they will receive zero): 1. Proposal Report (upload the Word or PDF file in D2L Dropbox) 2. Network Diagram (create a yellow sticky network diagram including the arrows that connect the activities and take a picture. You must upload the picture in D2L Dropbox) 3. Microsoft Project File (your original MS Project file must be uploaded in D2L Dropbox) You must upload the original Microsoft Project file for development of the project schedule and budget, in addition to a “Microsoft Word file for your proposal report” and the picture of the “network diagram for your proposal”. Note that the Microsoft Project File should include the following: - List of all the tasks in the project (ensure all the tasks are on automatic) - Project start date - Duration for all the tasks - Precedence for all the tasks (you should create a network diagram to identify precedence for each task). As stated above, you must go through a “Yellow Sticky Exercise” with your group as practiced in the class to identify precedence for your tasks. The picture of your Yellow Sticky Exercise including the arrows must be also uploaded in D2L Dropbox. - Statutory Holidays must be entered into the project calendar for the duration of the project. - Resource sheet must be filled in - Resources must be assigned for each task - Set your project as “baseline” Note that there should be alignment between Schedule & Budget information in your proposal report and your Microsoft Project file. Format All assignments must have a cover page, including: student name, student ID, course number, assignment title, name of the instructor, and submission date. All assignments must be submitted in Microsoft Word using APA Style format (e.g. Times New Roman, 12 font, double space, etc.). © Bow Valley College 2019 4 MGMT2102 – FINAL PROJECT Below is the list of the required sections in your proposal report: 1. Executive Summary (5 marks) Provide an executive summary (overview) of the proposed project. Ensure a standard and transparent format for review by the sponsor and other executives. This document should be kept at a reasonable level of detail. This is an executive summary that describe how this project came about, who is involved, and the purpose of the project.]. 2. Project Background (5 marks) Background information enables all parties to have a shared understanding of the proposed project and allows effective prioritization against other initiatives based on the strategic direction of the company’s overall strategy. 3. Project Scope (15 marks) Describe how the objectives of the project will be achieved. It may be that the proposed project is part of a larger undertaking. If this is the case, then this section should describe how the proposed project fits into the broader undertaking and related projects that are planned for the future. Project scope defines the boundaries of a project. Think of the scope as an imaginary box that will enclose all the project elements/activities. It not only defines what you are doing (what goes into the box), but it sets limits for what will not be done as part of the project (what doesn’t fit in the box). Scope answers questions including what will be done, what won’t be done, and what the result will look like. The proposed scope should define the high-level boundaries of the project. If approved, the project team will be able to further define and plan the project and develop the Project Charter and other Phases deliverables. Identify what is NOT included in project scope. 4. High-Level Requirements (5 marks) Describe the high-level requirements for the project. In other words, high level requirement means describing the high-level required functionalities for the project. For example, a few examples of the high level requirements for an IT project could be: © Bow Valley College 2019 5 MGMT2102 – FINAL PROJECT • • • Ability to allow both internal and external users to access the application without downloading any software. Ability to interface with the existing data warehouse application. Ability to incorporate automated routing and notifications based on business rules. 5. Deliverables (15 marks) Deliverables are tangible or intangible products or services produced as a result of the project that is intended to be delivered to a customer. A deliverable could be a report, a document, a software product, a server upgrade or any other building block of an overall project. 6. Affected Parties (5 marks) List stakeholders which will impact or will be impacted by the project. 7. Risk Identification and Response (15 marks) Identify the risks in your project and rank each risk (High, Medium, Low) based on the probability and impact. Identify the risk response plan and the contingency plan for each risk item that is ranked High or Medium. 8. Implementation Plan (5 marks) Describe how you plan to implement the project (i.e., how do you operationalize your plan?). For example, will all parts of the project be rolled out at once or will it be executed in phases? What will be included in each phase? 9. Schedule and Budget (30 marks) Use Microsoft Project Software and develop project schedule and baseline budget (upload your original Microsoft Project file for the project schedule and project budget in D2L Final Project folder in addition to the Microsoft Word file for your proposal). Project Schedule: In Microsoft Project Software, you must include project work breakdown structure, start and stop date for project activities, Gantt Chart, and the critical path for the project. Project Budget: In Microsoft Project Software, you must resource load the schedule and identify the total cost for the project. You must clarify if the project is time constrained or resource constrained. Check Microsoft Project to identify if any resource is over allocated. If the project is time constrained, you must level the project within slack. © Bow Valley College 2019 6 MGMT2102 – FINAL PROJECT If the project is resource constrained, you must level the project within slack first, and then if over allocation is not resolved yet, you must level outside the slack. In your Microsoft Word proposal report, describe how you have conducted resource allocation (time constrained or resource constrained project, leveling within slack, or leveling outside the slack) and identify the impact of your approach on the critical path and the project end date. Initiative Proposal Rubrics Weight 1. Executive Summary 5 2. Project Background 5 3. Project Scope 15 4. High-Level Requirements 5 5. Deliverables 15 6. Affected Parties 5 7. Risk Identification and Response 15 8. Implementation Plan 5 9. Schedule and Budget 30 100 Any concern about the group member(s) participation, engagement, and quality of work must be addressed immediately internally by referring to the project charter. If the internal discussion did not result in improvement, the concern MUST be immediately escalated to the instructor in writing (via D2L email). Note that it is important for the group members to keep evidence of delinquency to present if they need to escalate their concerns to the instructor. Keep in mind that working in groups may require exercising your project management skills. You understand that every temporary group will go through forming, storming, norming, until they get to performing. Your group charter is a tool that can help you to expedite this process by holding the group member accountable to their roles and clarifying the consequences of not performing as the group has agreed in the group charter. In addition to the group charter, as project managers you know that it is important to use your soft skills to create rapport with your other group members. As such, all groups MUST set of a virtual MS Teams meeting as a “kick off” meeting and post the recoding in the chat board (note that you MUST include the instructor in the kick off meeting invitation so that the instructor can access the recording of your kick off meeting). © Bow Valley College 2019 7 MGMT2102 – FINAL PROJECT All groups MUST have at least 2 more MS Teams meeting in the chat board to ensure alignment. The meetings MUST be recorded and instructor must be included in the list of invitees so that the instructor could have access to ALL group meetings recording. Academic Honesty Ensure you are aware of the College Policies on Academic Honesty and also Plagiarism. Academic dishonesty and plagiarism are taken very seriously at the College even if the dishonesty or plagiarism is unintentional. Please also know that taking credit for work you did not contribute to as it is also considered Academic Dishonesty and will be reported. Ensure you have read the Chiu School of Business Learner Handbook for more information about the Academic Honesty Policy. If you have any questions, contact your instructor. Turnitin This assignment will be submitted to Turnitin. Turnitin is a web-based service that checks the assignment against its database of materials that contain other learner's work as well as electronic academic materials. Learners find the Turnitin report useful for editing papers. The report will include incorrect use of referencing, too many quotes, and paraphrases. If the Turnitin report, for your first draft, shows a high percentage of matching text, this will give you an opportunity to review and edit your assignment for proper citations and more original analysis. Once you make your edits, it is possible to submit your work to Turnitin again. Turnitin will know not to match the text in your second draft with text in your first draft, and so on. It is advisable to wait at least 24 hours before you submit the second draft. Faculty find Turnitin useful as a tool to teach learners proper citation practices and highlight the need for more learner originality. Faculty can also use Turnitin as a tool to detect possible instances of plagiarism and academic dishonesty. Academic dishonesty can lead to a zero for this. Ensure you have read the Chiu School of Business Learner Handbook for more information about the Academic Honesty Policy. If you have any questions, contact your instructor. Resources: The Bow Valley College Guide to APA Style (Citations, Referencing, and much more). © Bow Valley College 2019 8
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