PM Support to Romania: Year Two Training curriculum refinement Review outcomes from year one training Amend curriculum to reflect lessons learned in outcomes Translation of curriculum and support materials Contract for translator Deliver updated curriculum and materials to translator Review materials for publication Publish translated materials Training delivery Deliver training session one Deliver training session two Deliver training session three Deliver training session four Evaluate training outcomes Document training completions Complete administrative procedures at College Prepare certificates of completion Issue certificated of completion Development and support of Romanian Project Risk Management Team Develop curriculum for risk team training Deliver materials to translator Prepare materials for publication Publish training materials Deliver risk team training session Evaluate training outcomes Provide follow up support to risk team Development and support of Romanian Project Management Training Team Develop Train the Trainer curriculum Deliver materals to translator Prepare materials for publication Publish training materials Deliver Train the Trainer course Evaluate training outcomes Provide follow up support to training team Critique of Romanian-developed plans Develop outcomes evaluation materials Send materials to translator Prepare materials for publication Publish materials Conduct on site critiques session one Conduct on site critiques session two Conduct on site critiques session three Conduct on site critiques sessin four On site technical assistance in executing, monitoring, controlling, and closing projects Conduct on site assistance session one Conduct on site assistance session two Conduct on site assistance session three Provide email support Identify topics and develop syllabus for enhanced video training package and handbook to be translated into Romanian, for use by Romanian trainers and users Identify topics for inclusion in video package Prepare video scripts and PowerPoint presentations Contract for video development and production Record video Edit video Send video to translator Package video for DVD distribution Develop supporting manual for video package Send maual to translator Prepare package for publication Publish package Distribute package Assistance to Romanian participants in developing sustainable project management system and training program to support it Review progress to date Research sustainility options Make recommendations to Romanian participants Using MS Project Presentation to Accompany the MS Project Assignment During Week Three of IST7060 To Start • Open MS Project • Select a Blank Presentation • Open It • Have your Work Breakdown Structure (WBS) open as well This is how the blank project will appear Copy your detail from column A of your WBS ( copy of rows with data, not the entire column) Now Paste your WBS into the Task Column When that is done it will look similar to the example below Find the Indent icon at the top (shown here) Indent all but the name of your project (line 1) It will now look like the example below Now, indent the tasks below each deliverable until your project looks like this Right hand mouse-click over the column labeled “Duration”, point to Insert Column, and add a column called “Work” For each task, insert the number of hours of work and the number of days of duration required to complete it. Remember… Work indicates the time needed to actually do the task Duration refers to the amount of time allocated for the work to be done For eample, you may have a task that takes 16 hours, but, realizing that your team member has other work to do as well, you may allot 4 days duration to complete it Caution!!! • Do not complete the columns labeled “Start” and “Finish” • Doing so sets up hard constraints within the software • Instead you will shown how to select a start date or finish date when the project file is complete • Also • Do not put hours and days in the deliverable or project name rows • These rows contain formulae that will sum up the work and duration for each task within a deliverable and for each deliverable for the entire project55 When done, your project will look like this Notice There are no dates for the tasks That is because w have not sequenced them yet That is the next task for you Sequencing Tasks • We sequence tasks by determining, for each task, the task number that comes just before it • That task is called a predecessor • Task numbers are the line numbers in the software • In my example, task 3 is “Review outcomes from year one training” • In the Predecessor column, for tasks and tasks only, indicate any task that must come before it. You can have multiple tasks numbers separated by commas. • Some tasks happen first – they have no predecessor • Look at the example on the next slide Here is the example of the project with predecessors indicatedc Notice The lines appearing in blue to the right Look at the next slide and you will see a schedule sequence for the project And Now for Resources and a Budget • In the upper left hand corner of the software is a tab indicated as the Gantt Chart • This pull down allows you to select views for the project • One of these is called the “Resource Sheet” • Select it • It will look like the next slide This is where you will enter all of the resources for your project For our purposes there are two kinds: People (listed here as Work) And Things (listed here as Materials) Go to the next slide to learn how to enter data here Entering Resources • Enter data for People as follows: Column Name What to enter Resource Name The name or type of resource (John, or Web Develop, for example Type Select Work Max. Indicates a full time employee; leave at that for class purposes Std. Rate Cost per hour for the person indicated Ovt. Cost per hour of overtime for the person indicated Accrue Leave as prorated Base Indicated calendar; use Standard Entering Resources • Enter data for Materials as follows: Column Name What to enter Resource Name The type of resources (computer, software, etc.) Type Select Material Max. Indicates a full time employee; leave at that for class purposes Std. Rate Leave blank Cost/Use Indicate the cost per unit – for one time purschases, these will be selected just once in the project; for multiple uses (as with consumables Resource Sheet Example Now we can add these resources to each task This process will give us a budget Go back to the Gantt Chart View (click on the Gantt Chart Icon in the upper left hand corner) Assigning Resources to Tasks • Assign resources to tasks • Never to deliverables or to the project name • To do this, go to the column named “Resource Names” • Go down until you hit the first task • A pull down tab will appear when you click on the cell for that task • Pull it down and all of the resources you palaced on the resource sheet will appear • Select all that are appropriate for that task by clicking on the box next to it • Each task must have at least one person assigned • Go down until you hit the first task • A pull down tab will appear when you click on the cell for that task • Pull it down and all of the resources you placed on the resource sheet will appear • Select all that are appropriate for that task by clicking on the box next to it • Each task must have at least one person assigned This is what the resource names column look like when complete And now to select a start (or finish) date • Some projects must start on a certain date – they finish when the project is done • Other projects must finish on a certain date – they must start early enough to be done by that date • This is easy to do in MS Project • First go to the “Project” ribbon at the top of the software and select “Project Information” • Go to the next slide This dialogue box appears • Under the tab named Schedule from: • Select either start or finish • One and only one of the two boxes above will highlight • Select the date • Click “OK” And you are done!! • You now have a project plan with • A schedule • A budget • Resources • You can also see reports, have various additional views, etc. PROJECT SCOPE STATEMENT Note: Any work not explicitly included in the Project Scope Statement is implicitly excluded from the project. Electronic Documentation Process Implementation for ABC Medical Center’s Acute Stroke Unit Project Name: Prepared by: Date (MM/DD/YYYY): 11/04/16 Version History Version Date Comments (MM/DD/YYYY) 1.0 11/04/16 1. Executive Summary This project is about the ABC Medical Center's Acute Stroke Department which wants to setup a secure internal application, which can be accessed by third party systems and other internal systems as well, this system should be able to capture all data related to the patient's visit electronically. The system would be able to solve some of the issues that ABC Medical Center would like to find solutions for, current registration system is old, one-directional and obsolete, the need for a system that can create, update, edit and delete patient account, from everything to the ability of the system to do the signature. The projet will help in improving the efficiency by better documentation process and store patient data and use it for a more detailed analysis by medical professionals. 2. Business Objectives 2.1 Product Description (Solution): ABC Hospital Acute Stroke Unit wants to setup secure internal application, which can be accessed by third party systems and other internal systems as well. 2.2 Business Objectives: Up-to-date, correct, and readily available patientrelated information is the key to the smooth operation of a hospital. 3. Project Description For each area below, provide sufficient detail to define this project adequately: 3.1 Project Scope • Includes (list Deliverables): • Project Timeline/Work Breakdown Structure • Operational Assessment, Needs Assessment, Process Flow Diagrams and System Design • • Does Not Include: Technology Management Assessment 3.2 Project Completion Criteria: • The application should collect patient information (Name, address, contact information, and insurance) • The application should be able to store all provider information and their specialties • The application should be able to collect patient visit information (date, time, duration, of visit, history) 3.3 External Dependencies: 3.4 Assumptions: The following is a list of assumptions used as the basis for the design of this project: • Three or four vendors will be considered based on their organization’s proven ability to deliver and support (EHR) system systems in New York. • There are several separate but related projects that need to be coordinated with this project in the near future. The reengineering, redesign, and standardization of clinic, billing, and inventory workflow procedures will be finalized as the contract is being negotiated with the vendor of choice. An upgrade of the technology infrastructure will need to be completed by the implementation phase of the project. • Time is of the essence as the ability of the current system (manual documentation) no longer complies with the mandated electronic process and will be considered obsolete and could potentially cause a great amount in penalties from the State’s governing bodies. 3.5 Constraints: • __The availability of resources to build the (EHR) system that has both clinical and technical knowledge and background. • Time constraints to the project if selected non-technical staffs are sent for training but have clinical background. ___________________________________________________ ___________________________________________________ ____________________________
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