Capella Requisition, Solicitation, and Proposal Evaluation discussion
Select a procurement document for the turnaround project and explain
your selection; develop a proposal evaluation method for the turnaround
project that will be used to select a supplier.This portfolio work, project procurement and evaluation, is based on
your selected business or IT project. You may choose to base your
assessment on the Revive LLC case study for the development of a new
online employee orientation module, or you may select an organization of
your own choosing. Both human resource (HR) and information technology
(IT) employees, as well as contractors, will be utilized in this
project. Project Procurement Management is defined "as a methodology that
includes the processes necessary to purchase or acquire products,
services, or results needed from outside the project team" (Project
Management Institute, 2017). The procurement process should be dynamic and flexible to ensure the
best combination of quality and pricing is obtained. For a more complex
process many factors should enter into the decision-making process to
obtain the best possible outcome with the lowest total cost of
ownership, or TCO. Per the PMBOK® Guide, and as referenced in Kerzner (2017),
project procurement management includes the processes where the project
obtains a product or service from outside the project organization. The
organization's perspective regarding procurement can either be as the
buyer or the seller of the product or service. Project procurement
management also includes the contract management and change control
processes that are required to administer the signed contracts or any
issued purchase orders. Project procurement management includes the
following four key or major processes (Project Management Institute,
2017, Chapter 12): Plan Procurements – the process of documenting purchasing decisions, specifying the approach, and identifying potential sellers.Conduct Procurements – the process of obtaining seller responses, selecting a seller, and awarding a contract.Control Procurements – the process of managing the procurement
relationships, monitoring contract performance, and making changes and
corrections as appropriate, and closing out contracts. Reference Kerzner, H. R. (2017). Project management: A systems approach to planning, scheduling, and controlling (12th ed.). Hoboken, NJ: Wiley. Project Management Institute. Guide to the Project Management Body of Knowledge (PMBOK® Guide) — Sixth Edition and Agile Practice Guide. Newtown Square. PA. 2017, p. 717. Project Procurement Management The above-mentioned processes can be quite involved and the
ramification of the decisions and outcomes can be costly. There is
generally a great deal of interaction and overlap between these
processes. With procurement management, it is imperative that the
project team seeks the support of contract (legal) and procurement
(purchasing) specialists and involve such specialists early on. The first key procurement management process—plan purchases and
acquisitions—determines what, when, and how to procure. After the
decision is made about which project needs can best be met by procuring
products or services from outside of the project organization, the team
continues to the second key process: the "plan contracting." This
process involves preparing the documents needed for solicitation and the
evaluation criteria used to score proposals. The most common documents
for solicitation are the request for quote (RFQ) and the request for
proposal (RFP). The RFP is generally more exhaustive and is used when
all of the details of a solicitation are well known. The responses from
various suppliers may fill in some of the missing blanks. The RFQ is
most generally used for price and delivery quotations on specific items.
Although the above statements are generally true, some organizations
use these documents interchangeably. Writing a good RFP is essential if you want to receive a thorough
and complete response from suppliers and vendors. To ensure a thorough
and properly written RFP you will need to include SMEs (subject matter
experts) who have experience in the appropriate discipline. Scenario For this assessment, choose either Option A or Option B. You do not
need to do both. Both options will be graded using the same scoring
guide. Option A: Project Revive LLC, and you as the
consultant, must be concerned with all the processes of project
management and not just with the procurement process. However, for the
purposes of this course you will concentrate on the application of the
four procurement processes. The assessment focuses on analyzing and
creating different procurement documents. Consider issues that may limit the project options, such as budget
cost and staffing decisions for NearlyFree.com. NearlyFree.com is a
fictitious company and the project documents for NearlyFree.com project
scenario are linked below. As part of your job as the consultant, you convinced your client,
NearlyFree.com, to procure a new employee orientation web-based training
software system (the product) from a third-party vendor. Therefore, the
buy rather than make decision has already been made.
Although you have had a lot of experience procuring external resources,
NearlyFree.com is a small company and has not been through the rigorous
procurement process considered as best practice by Fortune 500
companies. So, as part of your services, you will guide NearlyFree.com
through key aspects of the procurement process. The first step is
helping NearlyFree.com recognize different procurement documents and
make the right selection for this project. At this point in the process, you also need to help NearlyFree.com
prepare to evaluate the proposals and information they obtained from the
solicitation process. You will develop a proposal evaluation method
that will be used to select a supplier.Your Role You are the project manager. RequirementsUse the PMBOK® Guide as the model for developing the deliverables. Part 1: Project Procurement Analysis Deliverable: Select a procurement document for the turnaround project and explain your selection. Complete the following tasks to assist in a selection: Analyze each procurement document—RFQ, RFP, RFI, and IFB—by
describing the characteristics of each document and appropriate
situations in which each applies.Select a procurement document for the turnaround project and explain your selection. Part 2: Project Procurement Proposal Evaluation Deliverable: Develop a proposal evaluation method for the turnaround project that will be used to select a supplier. Complete the following tasks: Develop bid solicitation criteria.
Define minimum acceptable criteria for bidding.Explain how you selected the criteria. Explain a strategy or approach for soliciting bids.Evaluate risks associated with proposal evaluation.
This may include items such as past performance, quality ratings, delivery performance, and contractual compliance.Describe risks and potential problems related to evaluating proposals and suggest strategies for overcoming these issues.
Use the Evaluation Criteria Weighting System multimedia activity as an example for creating your proposal evaluation. Develop a plan to mitigate each major risk.Apply evaluation criteria to select suppliers. Preparation Use the software of your choice to develop the deliverables for this assessment. This assessment has two deliverables: Develop a comprehensive Project Procurement Analysis.Develop a comprehensive Project Procurement Proposal Evaluation. Deliverable Format References: There is no set number of references required for this
assessment. Use scholarly or academic sources where applicable.Format:
Microsoft Project is not required for this assessment. This assessment has two parts and two deliverables.Use your choice of MS Word, MS Visio, or MS PowerPoint to develop the comprehensive analyses.These analyses are professional documents and should therefore follow the corresponding Academic and Professional Document Guidelines [PDF], including single-spaced paragraphs.Use APA style and format for references and in-text citations. Evaluation By successfully completing this assessment, you will demonstrate
your proficiency in the following course competencies through
corresponding scoring guide criteria: Competency 2: Apply project procurement tools and techniques to ensure project success.
Describe the characteristics of each procurement document and its appropriate use in the project.Select a procurement document and provide a rationale.Develop bid solicitation criteria.Explain a strategy or approach for soliciting bids.Evaluate risks associated with proposal evaluation.Apply evaluation criteria to select suppliers Competency 4: Communicate effectively in a professional manner consistent with the standards of project management.
Develop a plan to mitigate each major risk.