PRM1002 Project Scope and Quality Management Group Assignment 2: 20% Professor: Dayna Corelli Mini-Case: Same Project from Group Assignment 1 /40 Marks Worth 20% Assignment Distributed: Tuesday June 1, 2021 Due Date for Assignment: Tuesday June 16, 2021 Submission is through Moodle. Only one group member needs to submit on behalf of the entire group. Ensure all group members are listed on the title page. Marks: 40 marks worth 20% of your course final grade Assignment Requirements / Formats 1) One assignment submitted per team. 2) This assignment continues from assignment 1. As you have learned more about scope, my expectations for this assignment is higher. 3) Each file submitted should be named in the following file naming convention: [TEAMNAME] Assignment [NUMBER] [EXTRADESCRIPTION].[EXTENSION] For example: Group6 Assignment 1.docx [TEAMNAME] Write the name of your team or group. Assignment [NUMBER] Write the word “Assignment” followed by the assignment number. [EXTRADESCRIPTION] Optionally, if more than one files is submitted for an assignment, write a very short description naming what is contained in the file. If only one file is submitted, this extra description is not needed. [EXTENSION] Keep the appropriate file extension for each type of file. Word .docx Excel .xlsx 4) The Word document must begin with a list of names of each team members as well as student numbers and emails for marking purposes. I recommend using the title page format that Professor Kevin has presented. 5) You will be put into groups of four students in Week 2. You will be working in a group with these same teammates from Week 2 to Week 7. You will select your own project idea as a group, as you will continue to develop this project over the semester. You will be working with these same groups for the three courses this semester (Scope and Quality with Professor Dayna Corelli, Procurement with Professor Nick Esposto and Professor Kevin in Project Integration Management). The scope of your project proposal needs to be large enough with enough complexity to be able to be used to assess your project management abilities as outlined in the learning outcomes of the course outline. It also needs to be large enough to justify the need for a project team consisting of three-four people. Your project idea will ultimately be approved by Professor Kevin in the Integration course. You will use the same project idea in all three courses. 6) Ensure that meaning, the purpose and the relevance is clear to the reader. You have autonomy over the deliver you provide and each group can tailor their submission. 7) All group members should participate equally. All groups are subjected to the Cambrian Integrity Policy reviewed in class. If group members are not contributing equally, as a professor I will monitor the individual components of each assignment. Assignment 2 The Deliverable must be submitted to Moodle by Tuesday June 15th by 11:59pm on Moodle Part 1: The Scope Baseline [10 marks total] The Project Scope statement Scope Description (Overview of Product Scope and Project Scope) Product Scope/ Service Scope • • • A 5 Acre community recreational park located in New Sudbury off Maley Drive Creation of an adjacent parking lot to serve 500 motor vehicles The soccer fields will be regulation size so that the Cambrian team can play on them for their college season. • There are two baseball diamonds for community use. • A play structure for toddlers 2-5 years old (see diagram attached) • Installation of a fence around the 5 acre property • No dogs allowed in the park • Construction of a parking lot for 500 vehicles • Two water bottle filling stations and one station where COVID masks will be dispensed for $2 • Two bathrooms (not full changerooms, just bathrooms) Project Scope 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. Design a blueprint for the park Order equipment Hire contractors Clear and level the 5-acre property Plant grass on recreational areas Construct the parking lot Install the two soccer fields and all associated infrastructure Install the two baseball fields and all associated infrastructure Install the children’s play area Install the water filling station and COVID mask dispersion station Install the two bathrooms Fence in the entire area (excluding the parking lot) Clean project Site Test for Safety Obtain Official Signoff Close Project Deliverables • • One Five-acre community use baseball park, soccer park and children’s play areas located at 232 Maley drive in Sudbury Ontario Parking lot that can accommodate 500 motor vehicles Assumptions • • • The park is located at an area that is already accessible directly from Maley Drive. There is city electricity and hydro to the location and reliable cellular service The land is safe from heavy metal poising or toxins; construction can begin as soon as the land is cleared Constraints • • Budget is $1 million Once the grass is seeded, it will take 4 weeks to grow and at that point further construction can begin on the grass • All workers will need to wear COVID masks and abide to social distancing, which will result in slower work 17. Inclusions 2 FIFA Regular Size Soccer Fields • Each field will have 2 dugouts • • The North field will be the practice field The South field will be the game field and will have the Cambrian College Logo painted in the centre circle 2 CCAA approved size Baseball Fields • Two identical fields to the west of the soccer fields • There will be a home and away section painted in the bleachers • Fencing around all baseball area to protect fans Children's play structures including • 2 Child Swings • • • 2 Toddle Swings One Seesaw One Climbing Set Amenities • Water bottle station • Bathrooms (M and F) • Covid Mask Station/Sanitizing Station • Benches Exclusions • • No adjacent changeroom to the soccer stadium or baseball stadium Soccer lights must be turned off at 6pm • The project team is not responsible for park maintenance after the project is complete Acceptance Criteria • The children's equipment must meet all Canadian SA safety ratings as well and the Canadian Parks and Recreation Beast Practices Manual • There are no litter and no hazards left at the end of the project, confirmed by an inspection from the City of Sudbury Parks and recreation division. • The soccer fields must be constructed by August 2021 so that the Cambrian team can use the field for their OCCA games, opening Sept. 2, 2021. • The field must be FIFA regulation size as it will be used for official competition • A play structure for toddlers 2-5 years old matching the included diagram must be operational • A seesaw and swings suitable for children ages 10 and over matching the included diagrams must be operational WBS Maley Community Park 1.0 Soccer Fields 1.1 Practice Field 2.0 Baseball Fields 2.1 Field 1 2.2 Field 2 3.0 Play Structures 3.1 Swings 3.2 Seesaw 4.0 Amenities 3.3 Climbing Structure 5.0 Parking Lot 4.1 Water Bottle Station 5.1 Parking Spaces 1.2 Game Field 2.1.1 Baseball Diamond 2.2.1 Baseball Diamond 3.1.1 Child Swings 4.2 Benches 5.2 Signage 1.3 Field Equipment 2.1.2 Dugouts 2.2.2 Dugouts 3.1.2 Toddler Swings 4.3 Sanitizing Staton 5.3 Bike Rack 2.1.3 Fencing 2.2.3 Fencing 4.4 Bathrooms *As per the PMBOK Guide, every item on the WBS will have it’s own WBS dictionary, where the assumptions, constraints, and other pertinent information for only that specific work package will be included. **Also as per the PMBOK Guide, the Project Manager/Project Team is responsible for tailoring this. For example, a PM may choose that WBS Dictionaries will only be created for Work Packages. The PM can also decide which items are included in the WBS Dictionary. This is another key area in which tailoring is necessary. Code of Accounts: Description of Work Resources Required Technical References Assumptions Constraints Key Contacts: Assigned to: Deadlines: 3.1.1 Child Swings Work Package Install two child’s swing as per the location indicated on the site plan. An image of the deliverable is included below. Boxed Swing set, Truck, Dolly/ramp, tool kit Canadian Safety Standards, 2021 Canada Parks and Recreation Best Practices Manual All materials needed for the swing construction will be included in the box and will be in good, usable condition The child swings must be in the North East part of the park, where the parent sitting area will be located. Please see site plan. Bob Smith at Playground Supplies Co. 705-566-3932 Construction Manager Amanda Godfrey a 705-533-9449 Kam Shrika This work package must be completed in 5 days Acceptance Criteria: Special Instructions: City personnel with verify the safety compliance of the swing set The Maley Drive Park Community Group will also inspect the swings The toddler swings can be construction after the child swings have been inspected and approved **There could be other items added to the WBS here. In fact, the more detail the better. Part 2: Collect Requirements and Validate Scope [15 marks] As part of planning, you will Collect Requirements, which is contacting stakeholders to understand their wants and needs. As you are connecting with each stakeholder, there may be some wants and needs that can’t be included, either because they are not feasible or not in scope. At this point, you would clearly outline to your stakeholders which requirements were unable to be included in the deliverable (exclusions). There could also be very important requirements to be included that are non-negotiable. If you fail to meet one of these important, measured criteria, your project will not satisfy the end users. This is project failure! In part 2 of this Assignment, we are going to simulate collecting requirements. You will need to begin brainstorming who are the main stakeholders (end users, government groups, community groups, specialists, CEOs, Team members, media) and target a method to begin interacting with them so that you can discern their wants and needs for the project. Question 1 [2 marks] Who are three main stakeholders in your project that you should be collecting requirements from? Explain your rationale. Remember, as a reader, I do not know who these stakeholders are. You can describe the demographic of the stakeholder group, their vision and values, their position on the project and why they were named as one of your top three stakeholders. Main Stakeholders Main Stakeholder Description Rationale Residents living around the area of the park These will be the “end users.” It is important that the park matches the needs and wants of the children, parents, and community organizations in that area. The park should be designed and tailored to Tim Yu- Athletic Coordinator at Cambrian College City of Sudbury Parks and Recreation Department these needs to ensure that the community receives full value on this endeavor. The Cambrian College soccer teams will use the soccer fields at this new location for their practice field and game field. As such, Mr. Yu would be a primary contact to ensure that all requirements related to varsity soccer are included in the park. The city of Sudbury will be the entity that takes over the operations of the park. The project should be built to suit their long term and short-term goals for the community. The project team should also inquire as to any particular city bylaws that must be abided. I would also like you to identify two other stakeholders, as well as your rationale for why they are secondary stakeholders. Secondary Stakeholders Secondary Stakeholder Description Cambrian College Students Day cares in new Sudbury Rationale While the park is not directly on campus, it will be located within 5km off Cambrian College. As such, it would be important to ask the college students if there are any wants or needs that they may have. i.e. would they like a baseball field? A running track? A cricket pitch? Many daycares require a safe outdoor recreation space with age appropriate equipment. Day care providers would likely be using the playground during daytime hours. Question 2 [3 marks] How would you collect requirements from these three groups of MAIN stakeholders (ie. interview? Focus group? Survey? Explain to the reader in details). Explain your rationale for the collection method you selected. Main Stakeholder Residents living around the park Method of Collecting Requirements (in detail) Questionnaire and Survey All houses within a 5km radius of the park will receive a questionnaire and survey via Canada Post. In this survey, some of the questions will be: • • • Would you, or any of your household members, make use of a community park that will be constructed off Maley Drive? What ages are the members of the household that will use the park facilities? Would you be willing to serve as a member of the Maley Park Community Group? This group will officially represent the residents of the Maley Drive area, and will serve as a Steering Committee to assist the project team in ensuring the equipment provided is suitable for the demographics of the community. **Note- it would show extensive critical thinking here if you actually created the questionnaire and survey!! Tim Yu- Athletic Coordinator at Cambrian College The reason that Questionnaire/Survey would be used is that this is targeting approximately 4,000 households. This is a cost effective and time effective method understand the requirements from interested end users. Interview Tim Yu is a subject matter expert that will know the exact requirements of the soccer pitches that are required by the College Athletic league. This interview can occur via Zoom. Once initial data is collected, a second Zoom meeting should occur with a draft blueprint of all soccer related infrastructure at the park. City of Sudbury Parks and Recreation Department At this point, Mr. Yu can identify any items that are missing, need to be added, or need to be modified. Focus Group Initially, our group was considering an interview. However, we do not just want the viewpoint of the official in charge of the Park and Recreation Department, but a subsection of 6 people from the City of Sudbury Parks and Recreation Department. This will allow more view points to be captured and allow for brainstorming within the focus group. This synergy can result in a better product for the entire community of New Sudbury. Additionally, this will allow for succession planning as the park will be in operation for many years, and multiple members of the Parks and Recreation Department should be familiar with the design of the Park. Question 3 [3 marks] For question 3, you are going to put yourselves in the position of the main three stakeholder groups you selected. What are the main acceptance criteria that each 3 stakeholder groups will have? Stakeholder Method of Collecting Requirements Acceptance Criteria (generated from the stakeholder) Parks Department City of Greater Sudbury Focus Group Mr. Tim Yu Interview Cambrian College Varsity Athletics Residents living around the area of the park. Questionnaire and Survey • The children's equipment must meet all Canadian SA safety ratings as well and the Canadian Parks and Recreation Beast Practices Manual • There are no litter and no hazards left at the end of the project, confirmed by an inspection from the City of Sudbury Parks and recreation division. • The fields must be constructed by August 2021 so that the Cambrian team can use the field for their OCCA games, opening Sept. 2, 2021. • The field must be FIFA regulation size as it will be used for official competition. • A play structure for toddlers 2-5 years old (see diagram below) • A seesaw and swings suitable for children ages 10 and over Seesaw Swing Set **If you need assistance creating a table for your assignment, please contact me and I can assist you. Question 4 [2 marks] The acceptance criteria are input into the Formal Acceptance of Deliverables, below, to prepare for the process validate scope. In validate scope, the stakeholders will formally inspect if you have met all acceptance criteria. Transfer the information from Question 3 in the formal acceptance form, below. Formal Acceptance of Deliverables Project Name: New Sudbury Park Prepared by: Dayna Corelli Date: June X, 202X Specific Deliverables: ✓ One Five acre community use baseball park, soccer park and children's play areas located at 232 Maley drive in Sudbury Ontario ✓ Parking lot that can accommodate 500 motor vehicles Name of Client or Sponsor: City of Greater Sudbury Statement of Formal Acceptance: The undersigned formally accept as complete the above-identified product, project phase, or major deliverable and do hereby state that this project, project phase, or major deliverable meets or exceeds agreed-upon performance standards for quality, schedule and cost. We state that we have seen documentation that all relevant legal and regulatory requirements have been met or exceeded. The following criteria: • The children's equipment must meet all Canadian SA safety ratings • There are no litter and no hazards left at the end of the project, confirmed by an inspection from the City of Sudbury Have met satisfactory completion of overall objectives of entire project via: Inspection by Tom Jones, Sudbury Park Coordinator As accepted by: Tom Jones, Parks Division Role : Sponsor and Signing Authority Signature:_____________________________ The following criteria: • The fields must be constructed by August 2021 so that the Cambrian team can use the field for their OCCA games, opening Sept. 2, 2021. • The field must be FIFA regulation size as it will be used for official competition. Have met satisfactory completion of overall objectives of entire project by: Inspection of two fields, bleachers, and size of fields by Mr. Tim Yu. As accepted by: Tim Yu Role : Cambrian College Athletic Director, Signing Authority for Varsity Athletics Signature:____________________________ The following criteria: Have met satisfactory completion of overall objectives of entire project by: • A play structure for toddlers 2-5 years old that matches the attached specifications • A seesaw and swings suitable for children ages 10 and over that matches the attached specifications Have met satisfactory completion of overall objectives of entire project by: Inspection from Maley Drive Park Community Group As accepted by: Maley Drive Park Community Group Role : End users and Steering Committee Signature:________________ The signature of all of the above stakeholders results in formal acceptance of the project. Date Part 3: Control Scope [10 marks] Control Scope occurs during “Monitoring and Controlling”. If there is a change suggested by a stakeholder that will significantly impact the scope, the change is above the authorization of the project manager to approve. Instead, the change gets evaluated extensively to see if the change is essential and the quantitative effects that this change may have on the other constraints of the project. Pick a requirement that was originally excluded from your scope of work. Now imagine that a key sponsor has asked you to incorporate that very requirement. What you should do? Part 3 of the assignment will help you learn how to fill out a change request and learn the Change Control Process. Question 1 [2 Marks] Pick a requirement that was originally excluded from the scope of work. Would it be possible to include this requirement at this stage of project? Fill out Part 1 off the change request, specifically the details of the proposed change and the consequences of the approved change. CHANGE REQUEST Part 1: Title: Maley Drive Community Playground Date Prepared Requestor: Mr. Tim Yu Category : Increase in Requirements Scope Quality Requirements Cost Schedule Documents Detailed Description of Proposed Change Addition of a single story changeroom with four separate changerooms, including showers. There must also be a room for match officials. As this was not included in the initial scope of work and the project is already in construction, the additional funds for the potential change will be provided by Cambrian College Athletics Association. Justification for Proposed Change The College Athletics Association, the OCAA, has implemented a rule that all OCAA approved fields must have adjacent, enclosed changerooms. Although this was not an original requirement, it is essential that the park now contains changeroom. Question 3b: Complete section 2 of the change request form below, capturing the impact on other knowledge areas: CHANGE REQUEST Impacts of Change (To be filled out by you, the PM, to submit to the Change Control Board) Scope Increase Decrease Modify Description: This will be an increase in the scope of the project by approximately 15% Requirements Increase Decrease Modify Description: This requirement was not included in the initial project plan, however it is essential that this additional requirement is now included Cost Increase Decrease Modify Description: The cost of the construction of this changeroom is an additional $100,000 Modify Decrease Description: The changeroom would need to be added by Sept. 2, 2021. The delivery date of other deliverables can be delayed, however this requirement must be include and expedited in the project schedule. Schedule Increase Stakeholder Impact High Risk Low Risk Medium Risk Description: This may involve an additional work crew and additional equipment. Additional care must be given the additional heavy equipment operating near each other. As the construction is happening outdoors, it is a medium risk to add an additional work crew (COVID contraction). There is a risk to Cambrian College if the adjacent changerooms cannot be included. Project Documents Click here to enter text. Question 3 [4 Marks] Based on the impacts discovered in Part B, what should be the decision from the Change Control Board? Ensure you are clear on your justification and your next steps. This section requires extensive crticial thinking. Part 3: To be filled out by the CCB: Disposition: Approve Defer Reject Justification This is an essential requirement that was not included in the original scope of work. The new requirement can and should be included. Detail of next steps for the project team: Adjust the Scope Statement and the WBS Adjust the scope baseline Adjust the schedule baseline Adjust the cost baseline Arrange for funding from Cambrian College Part 5: Overall Consolidation, Tailoring and Delivery [5 marks] A. The assignment was compiled in one document, including a title page. The assignment flows from beginning to end. (1 mark) B. The assignment was very clear. There was no need for additional proofreading. (1 mark) C. The group tailored that submissions where relevant (1 mark) D. The assignment was of exceptional quality. (1 mark) E. The group demonstrated extensive critical thinking an problem solving skills ( 1 mark) Assignment Name: House Renovation Group Number: Group 11 A00208210 Sharma, Kamakshi A00227059 Vemuganti, Sai Saketh A00221880 Vurugonda, Vijay Kumar A00223608 Davis, Giovonni PRM-1002 Project Scope & Quality Mgmt Submitted to: Professor Dayna Corelli Submitted on: June 2, 2021 Section 1: Group Meetings The following deliverables are expected for Part 1: a) The agenda for both meetings, including the date, time, and items to be discussed (1 mark) The group met for the first time on the 21st of May where every introduced their selves, giving background information about where each member is from, if they had any project management experience and what they loved to do in their spare time. The group members then hare their availability so that everyone would be able to have a understanding of when we could have other group meetings. A discussion was held to see what each group members has to offer as well as what they would consider to be their weakness so that everyone would know how to help each other out. A group leader was selected by a way of knowledge to ensure that each group member would have a role to play in this group. The second group meeting was held on 24th of May, the group then discuss the project and if each group member understands what I needed to be done. Ideas were discussed by the group, selecting a project that the group would be undergoing this block and each group member made their own suggestion, and after a brief voting, a house renovations project idea was selected. Each group member gave their input on what specification was going to be done the house renovation whether it would be renovation to the entire house or parts of it such as the basement, kitchen counter, bedroom etc. b) Meeting summary: Typed notes that capture the discussions of the meeting, as well as each team member’s contributions, and major decisions that were made during the meetings. (1 mark) – please insert details The minutes of the meeting were the following: • We all connected through our mail id’s that were given to us and made a WhatsApp group so that we could connect easily. We decided to meet on zoom and have an ice breaking session. • Through those sessions we all got to know each other and discussed our academic backgrounds and our availability for the course and the assignments. We then got to the assignments • The research assignment has been delegated to all the members for the team including the possible design costs, materials, and timeline for submission. • It has been decided that when there are discrepancies and confusions regarding the assignation of tasks it should be discussed with the whole team. • Each person in the team is responsible for at least one of the following: proposed renovation design idea, costing summary, timeline projection, and needed materials, fixtures, & furniture. c) An analysis of Kickoff meeting 1 When did you have it? Who lead it? How long did it take? What questions did you ask? Was it effective? Did everyone have a chance to speak equally? What potential project ideas did you discuss? What does each group member have to do before meeting 2? (1 mark) – please insert details The first group meeting was held on 21st of May, the meeting was led by Kamakshi, the meeting took approximately 40 minutes where each group members gave their availability and their specified knowledge. The first meeting was very interactive as each group members got to know each other very well. Each group members got an opportunity to speak equally, listening to each others point making sure we understand what needs to be done. The group discussed several ideas stemming from our past experiences, ideas such as backyard landscaping, swimming pool construction, tiny towable houses, and house renovations. At the end of meeting 1 each group member task was to read through the assignment thoroughly and bring back rough notes for meeting 2 to come to a final decision as to what project would be done. d) An analysis of meeting 2 Did meeting two built on to meeting 1? In which ways? How did you end up deciding on the project that you ultimately chose? As a group, how do you plan on completing this assignment? (1 mark) – please insert details Yes, meeting 2 did built on meeting one. We all had a healthy discussion speaking for and against each topic. Finally, we all as a team, the topic suggestion was narrowed down to house renovation project because each group member had ideas as well as experience with the house renovation. Each member could give insights and great contribution on this idea, so that all deliverables can be completed confidently and within an agreed timeframe. We divided the assignment into sections and assigned each member a section that they were comfortable with and could contribute best according to their personal choice. We as a team decided to reach out and help each other when there is a hard task that cannot be completed. e) Which questions or doubts does your group still have about the assignment? Hint: are they any tasks that look particularly challenging, or tasks that you have not attempted before? Managing multiple deadlines/conflicting schedules? (1 mark) – please insert details The first doubt was the time frame of the project selected. That time frame that was given for the submission of the assignment was two weeks, we had doubt as it relates to it being a suitable decision to choose a house renovation project. A house renovation project has a lot of scope to be covered so there was concern by the group if we would have enough time to cover each scope that was needed for the project to be completed seeing that each group member is from a different background. Also, one of the most difficult tasks to complete in the assignment is the projection of cost because it entailed a lot of research to complete. However, we agreed that when somebody is having a hard time to complete a task, other team members are willing to help each other out. Altogether, it has been a smooth sailing it now with the support of all the professors and our classmates. Caution: When you submit these details, ensure that your entire group has had a chance to proofread the topic, and that sufficient detail is provided. You start at zero marks, and then work your way up to earning five marks if your work is accurate and detailed. You must show brainstorming, critical thinking and decision making in your responses. Section 2: The Project Scope Statement (10 marks) 2) Create a Project Scope Statement for the case study using the template provided, or a template of your own. If you are using your own template, ensure that you are including scope description, deliverables, acceptance criteria, exclusions, constraints, and assumptions. Scope Description of House Renovation Project: The project entails the renovation of an existing, old house to create a modern, family-friendly, open-floor plan house design that maximizes all the spaces within land area. House renovation site Bedroom Kitchen Deliverables: • Fully renovated house in Sudbury Canada for a real estate broker • • • Provide best quality renovation. Implementing any day-to-day changes provided by project manager. Making sure the bedroom walls are insulated perfectly so that it can resist cold weather. Replacing the counter with epoxy countertop which needs to be tough and resistant. Re-arranging all the items when the work is done. Completing the work on time. • • • Assumptions: • Health risk to workers that will cost a delay in the project. Covid mandatory shut down in case of outbreak. • Shortage of materials needed for renovations. • Drastic change in weather conditions. • Heavy duty equipment will be available when needed. • Wall gypsum plaster will be dried before painting. • Equipment will be always fully operational. • Accidents or injury to workers. Constraints: • The project must be completed in four months. • As there is a shortage of certain raw materials, suitable replacements of building material will used. • The budget has a cap limit and can only be exceeded by 5% of the overall cost. Acceptance Criteria: • The finalized costing and design should be presented by the project manager, and it should be agreed upon by both parties. • The project must be delivered under the maximum budget of $25,000 • The final product must be free of any defects or leaks, as tested by a home inspector. Section 3: The WBS Create a visual Work Breakdown Structure for your project. You can break the WBS down to a maximum of 3 levels. House Renovations 1.0 Approved Renovation Plan 1.1 Design Draft 1.2 Renovation Costing 1.3 Proposed Project Timeline 1.4 Finalised Costing 2.1 Source of Suppliers 2.1.1 Approved materials and suppliers 4.0 Project Approval/Revision Phase 3.0 Construction Phase 2.0 Procurement Phase 3.1 Construction Timeline 3.2 First project presentation with revisions 3.3 Revised finalised project 4.1 Finalised constructio n final output
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