Operations management


Question Description


Tech is a major state university located in a small, rural college town. Tech Services is an incorporated university entity that operates two bookstores, one on-campus and one off campus at a nearby mall. The on-campus store sells school supplies, textbooks, and school licensed apparel gifts and it has larger computer department. The off-campus store sells textbooks, school supplies and licensed apparel and gift and it has large trade book department. The on-campus store has very limited parking, but it is within easy walking distance of the downtown area, all dormitories, and the football stadium and basketball arena. The off campus store has plenty of parking, but it is not within walking distance of campus, although it is on the town bus line. Both stores compete with several other independent and national chain college bookstores in the town plus several school supply stores, apparel stores, computer stores, and trade bookstores. The town and the university have been growing steadily over the past decade, and the football team has been high ranked and gone to a bowl for eight straight seasons.

The Tech bookstores have a long-standing policy of selling textbooks with a very small markup (just above cost), which causes competing stores to follow suit. However, because textbooks are so expensive anyway, most students believe the Tech bookstore gouge them on textbooks prices. In order to offset the lack of profit on textbooks, the Tech bookstores sell all other products at a relatively high price. The on-campus bookstore also had a laundry service with few dry cleaners purchased. Although the laundry business is making a modest profit now, the management suspects if they invest in a new press, they could recognize a substantial increase in profits. The new press costs $15 400 to purchase and install and can press 40 shirts an hour (or 320 per day). It is estimated with the new press, it will cost $0.25 to launder and press each shirt and customers are charged $1.10 per shirt.

Tech Services has a Board Directors made up of faculty, administrator and students. The executive directors, Mr. David Watson, reports to the Board of Directors and oversees the operation of the bookstores (plus all on-campus vending and athletic event vending). His campus is in the on-campus store. Both bookstores have a store manager and an assistant manager. There is one textbook manager for both stores, a trade book manager, a single school supplies and apparel manager, and a computer department manager, as well as a number of staff people, including a computer director and staff, a marketing director, a finance staff, a personnel director, a warehouse manager and secretaries. Almost all of the floor employees including cash register operators, sales clerks, stock people, delivery truck drivers, and warehouse workers, are part-time Tech students. Hiring Tech students has been a long-standing university policy in order to provide students with employment opportunities. The bookstores have a high turnover among the student employees, as would be expected.

Several incidents have occurred at the off-campus store that have caused the Tech Services Board of Directors concern. In one incident, a student employee was arrested for drug possession. In another incident, a faculty customer and student employee got into a shouting match when the employee could not locate a well-known book on the bookstore computer system and the faculty member got frustrated over the time it was taking. In still another incident an alumnus who had visited the store after a football game sent a letter to the university president indicating that a student employee had been rude to him when he asked a question about the return policy for an apparel item he had purchased on the bookstore's Web site. When the student did not know the return policy, he told the customer in a condescending manner to come back later. The last incident was an offhand remark made by a local town resident to a Board member at a party about the difficulty she had completing a purchase at the mall store because the registers were unmanned, although she could see several employees talking together in the store.

Although sales and profits at the bookstore have been satisfactory and steady over the past few years, the Board of Directors is extremely sensitive to criticism about anything that might have the potential to embarrass the university. The Board of Directors suggested to Mr. Watson that he might consider some type of assessment of the service at the bookstores to see if there was a problem. Mr. Watson initially attempted to make random, surprise visits to the bookstores to see if he could detect any problems; however there seemed to be a jungle telegraph system that alerted his employees whenever he entered a store, so he abandoned that idea. Next he decided to try two other things. First he conducted a customer survey during a two-week period in the middle of the semester at both stores. As customers left the store, he had employees to ask them to respond to a brief questionnaire. Second, he hired several graduates students to pose as customers and make purchases and ask specific questions of sales clerks, and report on their experiences. Selected results from the customer survey are on the Table 1 below.

Table 1 below. In the link

(THE SURVEY assume the table here) 4 th slide use the table for this question

The only consistent responses from the graduate students posing as customers were that the student employees were sometimes not that familiar with store policies, how to operate the store computer systems, what products were available, and where products were located in the stores. When they didn’t know something they sometimes got defensive. A few also said that students sometimes appeared lackadaisical and bored. Using observations of the operation of your own college bookstores to assist you, answer the following questions.

A.Why do you think Mr. Watson organized the customer survey the way he did? What other things do you think he might have done to analyse the stores’ quality problems?

b. Develop Pareto charts to help analyse the survey results.

c. How would you define quality at the bookstores?

d. Discuss what you believe are the quality problems the bookstores have?

e. What are the bookstores’ costs of poor quality?

f. What actions or programs would you propose to improve quality at the bookstores?

g. What obstacles do you perceive might exist to hinder changes at the bookstores and quality improvement?

h. What benefits do you think would result from quality improvement at the bookstores?

Tutor Answer

School: Duke University




Tech Bookstores
Students Name
University Affiliation



Why Mr. Watson organized the survey the way he did
Mr. Watson felt that the several complaints he received were a threat to the bookstore
business. He decides to make impromptu visits to the bookstores, but he never succeeded in his
quest. He decided to use questionnaires just to get an overview of what all customers
experienced in the bookstores. Watson believed that this survey was the best to get into the root
problems of the store. Among the reasons that he selected this type of survey was because it was
economical, this is because he only needed some pieces of papers with printed questionnaires.
The questionnaires were given to customers by the staff; this was much cheaper than hiring a
research organization to do a survey. Also, during this type of survey, data was easily collected
at the doorstep of the stores. There was no need to go around town to collect data and yet the
sample required was at the bookstores' disposal. During the survey, Mr. Watson was able to
reach out to a large number of customers both non-students and students and therefore got the
information he required. Mr. Watson's choice of the survey provided all the customers with an
opportunity to present their opinions and issues regarding the problems at the bookstores. Above
all, the survey was simple to administer and could be done in a short and appropriate time
(Matthews and Ross, 2014).
Things Watson might have done to analyze the store...

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