Composing a Positive Message

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Humanities

Description

Please do not plagiarize. My professor is a stickler for it. Thank you in advance.

Introduction:

This unit’s assignment gives you the opportunity to practice using goodwill and techniques for conveying positive or neutral information by writing an email announcing a new benefit to your fellow employees.

Directions:

Read the scenario, which describes a new tuition benefits program that you will be announcing to the employees of an organization you are familiar with. You will write an email in which you announce the new program to all employees, correctly explain the details of the program, and show how the program benefits your readers.

As you design your email, think carefully about how your readers will navigate and use your document.

Also, when creating benefits, you are not authorized to create add-on benefits that are not already part of the program details, meaning you should think carefully about developing the intrinsic benefits of the program.

Use the checklist for informative and positive messages to help you compose and revise your message

Unformatted Attachment Preview

Checklist - In positive messages, does the subject line give the good news? In either message, is the subject line specific enough to differentiate this message from others on the same subject? - Does the first paragraph summarize the information or good news? If the information is too complex to fit into a single paragraph, does the paragraph list the basic parts of the policy or information in the order in which the message discusses them? - Is all the information given in the message? What information is needed will vary depending on the message, but information about dates, places, times, and anything related to money usually needs to be included. When in doubt, ask! - In messages announcing policies, is there at least one benefit for each segment of the audience? Are all benefits ones that seem likely to occur in this organization? - Is each benefit developed, showing that the benefit will come from the policy and why the benefit matters to this audience? - Do the benefits build on the specific circumstances of the audience? Does the message end with a positive paragraph—preferably one that is specific to the readers, not a general one that could fit any organization or policy? Scenario Announcing a Tuition Reimbursement Program Your organization has decided to encourage employees to take courses by reimbursing each eligible employee a maximum of $3,500 in tuition and fees during any one calendar year. Anyone who wants to participate in the program must apply before the first class meeting; the application must be signed by the employee’s immediate supervisor. The Office of Human Resources will evaluate applications. That office has application forms; it also has catalogs from nearby schools and colleges. The only courses employees may choose are those either related to the employee’s current position (or to a position in the company that the employee might hold someday) or part of a job-related degree program. Again, the degree must be one that would help the employee’s current position or that would qualify him or her for a promotion or transfer in the organization. Only tuition and fees are covered, not books or supplies. People whose applications are approved will be reimbursed when they have completed the course with a grade of C or better. An employee cannot be reimbursed until he or she submits a copy of the approved application, an official grade report, and a statement of the tuition paid. If someone is eligible for other financial aid (scholarship, veterans benefits), the company will pay tuition costs not covered by that aid as long as the employee does not receive more than $3,500 and as long as the total tuition reimbursement does not exceed the actual cost of tuition and fees. Part-time employees are not eligible; full-time employees must work at the company a year before they can apply to participate in the program. Courses may be at any appropriate level (high school, college, or graduate). However, the Internal Revenue Service currently. requires workers to pay tax on any reimbursement for graduate programs. Undergraduate and basic education reimbursements of $3,500 or less a year are not taxed. As director of human resources, write an e-mail to all employees explaining this new benefit. Hints Answer each of these questions in your email response: ■ Pick an organization you know something about. What do its employees do? What courses or degrees might help them do their jobs better? ■ How much education do employees already have? How do they feel about formal schooling? ■ The information in the problem is presented in a confusing order. Put related items together. ■ The problem stresses the limits of the policy. Without changing the provisions, present them positively. ■ How will having a better educated workforce help the organization? Think about the challenges the organization faces, its competitive environment, and so forth.
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Explanation & Answer

Hello buddy, I have completed the task, find the answer attached

Surname 1
Student’s Name
Professor’s Name
Course
Date

From: Your mail
To:
Cc:
Subject: New tuition program

Dear employees
CSI Shipping Company deals in the transportation of cargoes across the sea and in air. It
offers both Ocean and Air freight services structured into different departments such as Finance
and Accounting department, technical and marine departments, clearing and forwarding and
shipping operations departments. It has over a thousand employees working in these departments
as managers, supervisors and subordinate staff. Employees carry out duties such as receiving
goods, offloading of cargoes, taking records, counting, storekeeping, value addition, cashiers as
well as repairing of machines. To qualify to work in any department within the company, the one

must have a re...


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