Description
please read a case and make a project plan
I will peovide you a blank template
In order to let you understand the work , I also provide a example of the project plan (but not the same case)
If you have any question please ask me
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Explanation & Answer
Attached.
Project Plan
Version:
Project:
Employees’ Retreat
Project Manager:
Student’s name
Id:
Objectives & Success Criteria
Specific objective/s
Measurable Success Criteria
To ensure that the event is completed with the laid down budget constraint
Not more than $10,000
To ensure that all the attendees’ welfare are well taken care of.
Employees’ satisfaction level
To ensure that the event is completed in time.
Not more than 6 months
Integration Management
Project lifecycle
What will be the phases of the project lifecycle? Note
any gate reviews or hold-points that apply. Phase
gates (e.g. “G1” in the default lifecycle graphic) are
checkpoints at which the project’s governance
structure (e.g. Sponsor) may review the project,
confirm its continued viability, and make a “Go/NoGo” decision.
PM methodology & tools
What formal methodology (if any) is to be used to
manage this project? – e.g. organisation’s
methodology, PRINCE2, Agile, etc. What project
management tools, templates and/or software will be
used? – e.g. Microsoft Project.
Integrated Change Control
How will proposed changes be identified, analysed,
reported, accepted/rejected, integrated into the PMP
and communicated to affected stakeholders? What
documentation is required? – e.g. Change Request
template, Change Log.
Status Reports
What is the process for reporting on project progress
and performance? What documentation/templates
must be used? How often will Status Reports be sent?
Closure
Describe the process, activities and approvals required
to close and review the project. What documentation
is required? – e.g. Post Implementation Review.
Initiation
•
•
•
G1
Planning
G2
Implementation
G3
Closure
G1 = Phase Gate 1: Approval of Project Charter required before the project may proceed to the Planning Phase.
G2 = Phase Gate 2: Approval of Project Plan required before the project may proceed to the Implementation Phase.
G3 = Phase Gate 3: Approval of final Status Report required before the project may proceed to the Closure Phase.
We will use PRINCE2 methodology for this construction project which is not complicated. PRINCE2 will provide clear management method
during the management of this project and advantages to ensure the quality of the deliverable.
In terms of the project management tools to be used, the Microsoft Project is the software with much convenience for the project plan and
project management and will therefore be used for this particular project.
Communication Plan is an essential tool for the success of any requirement change. The reason why effective communication plan is
essential is because there are there might be instances where the budget needs to be restructured and therefore effective communication
process is necessary. The only way we can control it is to understand the status and schedule when we managing the project. The project
team can have meeting with the project stakeholder when the change happen. Exchange the ideas and brainstorm the solutions together.
Change Request template, Change Log, Communication Plan, and Status Report are all crucial for the integration change control of this
project.
During the day when the event will be organized, an hour progress report will be undertaken by observing how the crucial activities of the
event are executed. The project team will be required to submit the budget report, the attendees report as well as the plan on how the
activities of the day will be executed. However, since the event is aimed to be held in 6 month time, a monthly status report of this plan will
be sent to the project manager.
The project closure consists with the management closure process and post implementation review. The aim of the management closure
process is to ensure that all the laid down activities for the retreat are implemented within the stated time line and that all the documents
of the project are delivered to Kim who is the C.E.O of the company. Documents of completion and requirement achievements of the event
are some of the documents that will be sent to the C.E.O.
Page 1 of 11
Scope Statement
Inclusions
List the products, services and results (deliverables)
that are included in the scope of work for this project.
Exclusions
Identify any products, services and results that are
NOT currently in scope. NOTE: These may be brought
in-scope later through Integrated Change Control.
Assumptions:
Uncertain conditions that are considered likely to be
true, and on which current plans are based.
Constraints:
Known facts that will limit the team’s choices in
relation to how the work is conducted.
The first requirement will be choosing a suitable venue where the retreat will be held.
The second requirement will be coming up with a list of all the employees and the managers expected to attend the retreat.
The next activity will be coming up with various activities to be undertaken during the retreat such as speeches and team building activities.
Finally, the project is end with the closure process and Post Implementation Review (PIR)
Total budget of the event
Non attendees who are were expected to be part of the retreat
The first assumption is that the event will be held within the expected time frame.
That the total financial expense used will be in line with the initial budget allocation.
That there will be a 100 percent turnout of the employees and the managers for this crucial event.
Time factor will be a crucial constraint
Another constraint that will limit the execution of the project will be the financial resources available.
Project Organisation Breakdown Structure (OBS)
This chart represents the
channels of authority and
reporting on the project,
including the project
manager, team members,
suppliers and contractors,
and the project
governance structure.
Page 2 of 11
Steering Committee
Proejct Sponsor
Project Manager
[overseeing]
[Delegating]
[choosing the venue]
Roles & Responsibilities Table
Project role
Name
Project Manager
Student’s name
Sponsor
Mr. Kim
Phone
Email
[hiring other staff
members tto ensure
that the plan is
implemented]
[Supervising]
[ensuring that
everything is
undertaken as planned]
Responsibilities
Authority & financial
delegation (if any)
Availability
Professional Development
Designing and
implementing the plan
Offering financial
resources
Project management
Project process
control
Post
implementation
preview
Project planning management
Financial assistance
Project evaluation management
Page 3 of 11
Human Resource Plan
Building the team
What is the process for bringing internal resources onto the
project as team members? Who needs to be
engaged/informed?
Are there any non-technical criteria that prospective team
members must meet? – e.g. security clearance, Working
With Children checks, driver’s license.
Induction process
What process do team members need to go through when
joining the team? – e.g. safety briefings, access passes,
project briefing, gain access to project document repository,
sign NDA, etc.
Managing the team
What team building activities will be undertaken? How will
team and individual performance be evaluated? How will
team members be allocated work? How are they to report on
progress? How will performance issues be managed? How
will their ‘BAU’ line manager be kept informed?
Disbanding the team
What is the process for off-boarding team members? How
will team members be acknowledged at the end of the
project? How will the team celebrate project completion?
The process of bringing internal resources onto the project as team members is crucial for the success of this project. In bringing such
resources, both the management and the employees will be informed of all the required resources that they should carry when coming for
the event. There are several non-technical criteria that attendants of the event must meet. For example, they would be required to go
through a thorough security checking to ensure that maximum security is maintained. They are also required to carry the identification
cards that they always use in the company for easier identification.
When joining the event, the team members are needed to go through various process such as safety and project briefings where they will
be informed of the crucial information concerning the event. They will also be required to gain access to the project documen...