HT108 Winter, 2017 Project: Healthy People 2020 PLAZA COLLEGE HT108 Health Care Data, Indexes and Registries 3 Credits (2 Didactic, 1 Lab) Project: Healthy People 2020 Student Name: ___________________________________ Domain I: Subdomain I.C.1: Competency: Curricular Considerations: Date: ________ Data Content, Structure, and Standards Data Governance Apply policies and procedures to ensure the accuracy and integrity of health data (BL3) Data Stewardship and data sources for patient care (management, billing reports, registries, and/or databases); Data integrity concepts & standards; Data interchange standards including X2 & HL7 Subdomain: I.E.1: Secondary Data Sources Competency: Identify and use secondary data sources (BL3) Curricular Consideration: Specialized data collection systems and registries Subdomain I.E.2: Secondary Data Sources Competency: Validate the reliability and use of secondary data sources (BL3) Curricular Consideration: Purpose and applications of secondary data sources Domain III: Subdomain III.A.1: Competency: Curricular Consideration: Informatics, Analytics, and Data Use Health Information Technologies Utilize software in the completion of HIM processes (BL3) Records tracking, release of information, coding, grouping, registries, billing, quality improvement, imaging, Electronic Health Records (EHRs), Personal Health Records (PHRs), and document imaging. Objectives: • Identity the role of HIM professionals in data stewardship as it relates to primary and secondary data (I.C.1- BL3) • Demonstrate knowledge of data integrity concepts in the process of data exchange (I.C.1BL3) • Utilize specialized data collection tools used in healthcare to capture secondary data (I.E.1- BL3) • Identify the purpose and uses of secondary data sources by internal and external users (I.E.2- BL3) • Discover the relationship between specialized software utilized in HIM and the process of quality and performance improvement (III.A.1- BL3) TASKS: Visit the CDC website and research the topic “Healthy People 2020” to gain understanding of the initiative established by the government in relation to this topic: objectives of the program, methods used for data collection, topics covered under this program, and status of the program. Review table 7.2 Sayles text and identify the standard(s) that comply with the accuracy and integrity of proper data collection for HP2020; system(s) used by healthcare organizations to comply with standards established by the program (EHRs, Registries, etc.). 1 HT108 Winter, 2017 Project: Healthy People 2020 After visiting the CDC website and researching the topic, report your findings in an essay format. Your essay must indicate the role of HIM professionals in the process of data collection and maintenance; Different mechanisms of data collection and reporting used by healthcare organizations; Internal and external users that may use data to make decisions. You must indicate which specialized HIM software are often used to collect these data. Be sure to cite your source(s) properly and provide any other related material (articles) used in your research. Standards: Students must achieve a minimum of 70%. TASKS: Role of HIM professionals in data stewardship _______/20 Methods of data collection used for this purpose _______/25 Internal and external users of this data for decision-making _______/25 Use of specialized HIM software for data collection _______/20 Correct spelling, punctuation, grammar and formatting ________/5 Proper citation ________/5 Total Points: _______/100 Instructor: ________________________________ 2 Date:_____________ 184 Chapter 7 Secondary Data Sources Figure 7.2 Program standards and goals for Healthy People 2020 O 1. Support the delivery of clinical immunization services at the point of immunization administration, regardless of setting. 1.1 The IIS provides individual immunization records accessible to authorized users at the point and time where immunization services are being delivered. 1.2 The IIS has an automated function that determines vaccines due, past due, or coming due ("vaccine forecast") in a manner consistent with current ACIP recommendations. Any deficiency is visible to the clinical user each time an individual's record is viewed. 1.3 The IIS automatically identifies individuals due or past due for immunization(s), to enable the produc- tion of reminder and recall notifications from within the IIS itself or from interoperable systems. 1.4 When the lIS receives queries from other health information systems, it can generate an automatic response in accordance with interoperability stan- dards endorsed by CDC for message content and format and transport. 1.5 The IIS can receive submissions in accordance with interoperability standards endorsed by CDC for mes- sage content and format and transport. 2. Support the activities and requirements for publicly- purchased vaccine, including the Vaccines For Children (VFC) and state purchase programs. 2.1 The IIS has a vaccine inventory function that tracks and decrements inventory at the provider site level according to VFC program requirements. 2.2 The IIS vaccine inventory function is available to di- rect data entry users and can interoperate with EHR or other inventory systems. 2.3 The IIS vaccine inventory function automatically decrements as vaccine doses are recorded. 2.4 Eligibility is tracked at the dose level for all doses administered. 3.4 The IIS can store all IIS Core Data Elements. 3.5 The IIS can establish a record in a timely manner from sources such as Vital Records for each new- born child born and residing at the date of birth in its geopolitical area. 3.6 The IIS records and makes available all submitted vaccination and demographic information in a timely manner. 3.7 The IIS documents active or inactive status of indi- viduals at both the provider organization or site and geographic levels. 4. Preserve the integrity, security, availability and privacy of all personally identifiable health and demographic data in the IIS. 4.1 The IIS program has written confidentiality and pri- vacy practices and policies based on applicable law or regulation that protect all individuals whose data are contained in the system. 4.2 The IIS has user access controls and logging, includ- ing distinct credentials for each user, least-privilege access, and routine maintenance of access privileges. 4.3 The IIS is operated or hosted on secure hardware and software in accordance with industry standards for protected health information, including standards for security and encryption, uptime, and disaster recovery. 5. Provide immunization information to all authorized stake- holders. 5.1 The IIS can provide immunization data access to healthcare providers, public health, and other au- thorized stakeholders (for example, schools, public programs, payers) according to law, regulation, or policy. 5.2 The IIS can generate predefined or ad hoc reports (for example, immunization coverage, vaccine usage, and other important indicators by geographic, demo- graphic, provider, or provider groups) for authorized users without assistance from IIS personnel. 5.3 With appropriate levels of authentication, IIS can provide copies of immunization records to individu- als or parents and guardians with custodial rights. 5.4 The IIS can produce an immunization record accept- able for official purposes (for example, school, child care, camp). 6. Promote vaccine safety in public and private provider settings. 6.1 Provide the necessary reports and functionality to facilitate vaccine recalls when necessary, including the identification of recipients by vaccine lot, manu- facturer, provider, and time frame. 6.2 Facilitate reporting and/or investigation of adverse events following immunization. 2.5 The IIS interfaces with the national vaccine ordering, inventory, and distribution system (currently VTrckS). 2.6 The IIS can provide data and produce management reports for VFC and other public vaccine programs. 3. Maintain data quality (accurate, complete, timely data) on all immunization and demographic information in the IIS. 3.1 The IIS provides consolidated demographic and immunization records for persons of all ages in its geopolitical area, except where prohibited by law, regulation, or policy. 3.2 The IIS can regularly evaluate incoming and exist- ing patient records to identify, prevent, and resolve duplicate and fragmented records. 3.3 The IIS can regularly evaluate incoming and existing immunization information to identify, prevent, and resolve duplicate vaccination events. Source: CDC 2012b.
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