Planning the project

User Generated

Finevln48

Business Finance

Cleveland State University

Description

Overview of Assignment

You are the new project manager at Garden Decks of Beauty, a local company for the past 12 years in the Lexington, KY area. Your first assignment will be for the Melrose family (Todd and Margo, plus two yippy dogs to drive the neighbors nuts) who moved into their new home two years ago and now wish to replace the 8’ by 3’ slab of concrete (the stoop) which their backyard facing French Doors step onto with a new luxurious deck area with hot-tub and accoutrements. Their backyard is 80’ wide and 120’ deep and runs at a 5% slope straight down the back. By the way, Todd and Margo are Iron Triangle lovers – Time/Cost/Quality. Win them and you win their neighbors’ business.

Customer’s Basic Requirements

  • A two-area deck with the upper level (will step on from the French Doors), being a 5 meter by 7-meter rectangular area
  • One end of the upper level will have a 5 meter by 3 meters by 3.5-meter-tall pergola – you may use a kit or build and design from scratch
  • You will have a single step down to the second circular area which will be 7 meters in diameter and have a 2.5 meter square hot-tub on the far side – this will need electrical, and you will acquire and facilitate the installation through the vendor
  • You will be able to step from the circular area to the yard on a paving stone path which will run out to the garden – the path will be 7 meters long and 1 meter wide – this path will have electrical yard lights
  • There will be a 25’ diameter area halfway down the path which will have a built in fire pit with seating (4 seats / benches) – the area will use gravel and border stones
  • All deck areas will be edged with decorative railing
  • The deck framing will set on 4”x4” footers which will be concreted 1 meter into the ground (below frost line) – you will used galvanized hangers to support frame supports
  • The lower area will have built in flower boxes 2’x 3’ – three of them
  • The upper area will have a gas grill with built in gas service
  • You will need a building permit and it will cost 50 dollars
  • All railing will have decorative lighting running along it
  • Both main deck areas will be fully landscaped around the perimeter with plants, decorative stones, perennials, and bushes. – your team will do the landscaping
  • You will have an experienced construction crew of 4 FTE’s which will cost $80/hour including benefits and 1.5-time overtime applies
  • You will have a team of 2 experienced landscape professionals who will cost $75/ hour and overtime applies.
  • Need a couple outdoor, 110 electrical outlets for Xmas lights, etc.
  • You will need electrical you will vendor out – determine cost
  • You will vendor out the hot-tub installation – determine cost
  • You will need a vendor to install and run the gas-line – determine cost
  • The deck will be fully sealed with a medium brown stain / preservative
  • You will use treated lumber for all framing, and you will decide on what product to use for surface boards (wood, synthetic, etc.)
  • The upper level will have two built in seats near the grill area (wood) – not under the pergola
  • You will need to determine the timeline – will precipitate from the Work Breakdown Structure
  • Assume you have all the tools you need
  • Any requirements not specifically stated are at your discretion.
  • A 5 foot by 12-foot 2x8 raised bed tomato and pepper area just to the left of where you might walk off the center of the upper deck with drip irrigation installed and drip irrigation faucet at one corner of the raised bed.

Project Deliverables (Documents to be created)

As a team, it is extremely important to all of you that you participate in the creation of every document listed below in some way. That you leave this course with the knowledge of what the document is for and what it typically contains. You will need to create all of the documents as a team and you will use those documents to create slides for your project status presentation using a Power Point.

Documents:

  1. Project Charter
  2. RACI (you can use EXCEL)
  3. Statement of Work (SOW)
  4. Scope Document
  5. Very Basic Drawing https://financesonline.com/best-free-landscape-design-software/
  6. Procurement Process (materials and vendors)
  7. Assumptions and Constraints Document
  8. Risk and Issues Log (you can use EXCEL)
  9. Communication Plan (you can use EXCEL)
  10. Work Breakdown Structure (WBS) (you can use EXCEL)
  11. Quality Document
  12. Change Request Process Document
  13. Milestone Time-line Breakdown
  14. Budget (this will come out of the WBS)
  15. Project Status Report – this is prepared on a PowerPoint slide deck and will go to leadership. The report must contain:
    1. Color coded status
    2. Budget Section
    3. Risk Section
    4. Issues Section
    5. Current past achievements
    6. Work areas currently underway (WIP – work in progress)

Part 3 – How to Approach the Group Project

Internet Research – using the internet to research topics is a researcher’s best friend. Possible topics:

  • Deck construction basics
  • Hot tubs for sale and installation
  • How to pick the best gas grill
  • How to run a gas line to a grill
  • Landscape planning
  • Estimating construction labor costs
  • Lowes or Home Depot sites for material costs
  • How to build a fire-pit and cost of materials
  • Procurement and contract basics
  • Building a deck flower box
  • Wayfair site for pergolas or patio furniture
  • How to build a pergola (YouTube videos)

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Explanation & Answer

View attached explanation and answer. Let me know if you have any questions.

Project Status Report
Color coded status
The color of this report is green
There are many areas that have been tackled and most of them are on track. However there are a
few risks that may occur during the project.
Budget
Risk section
Risks that the project may encounter include
financial risks
Communication failure
Mismanagement of fund
Issues Section
Incompletion of some deliverables
Inadequate skills of team members
There can be inadequate management of risks

Current past achievements
The achievements that the project has include creation of a various documents such as project
charter, scope documents, quality document and the budget document. The budget for the who
project has been prepared.
Work areas currently underway (WIP – work in progress)
The work currently underway is seeking where the materials for the completion of the project
will come from and also bringing together the project team.


Backyard Replacement Project Budget
Budget category

Source of money

Cost

Designing

Company

$5,000

Building permit

Company

$50

Hiring

Donors

$2,000

Purchasing materials

Grants

$10,000

Construction

Company

$14,000

TOTAL

$31,050


1

Communication Plan
Project Communication Plan

Project Serial Number:

Title of Project: Backyard Replacement

Start Date: 7th December 2021
Finish Date: 3rd January 2022

Project Manager:

Project

Total Cost (+/- 10%): $31,050

Name

MBTI

Information Desired

Role
Sponsor

X

ISTJ

Project success

Method of

Timing or

Contact

Delivery

Frequency

Information

Email

weekly

Y

Notes: The sponsor will be notified about the progress of the project through email address on monthly basis
Project
Role

Name

MBTI

Information Desired

Method of

Timing or

Contact

Delivery

Frequency

Information

2
Champion

X

ESFP

Project progress

Email

Daily

Y

Notes: The project champion will be informed about the success of the project on daily basis via email
Project

Name

MBTI

Information Desired

Role
Schedule

X

ESFP

Operation

Method of

Timing or

Contact

Delivery

Frequency

Information

Verbal

Daily

Y

Team
Leader
Notes: Schedule team leader will be communicating the daily activities to the team members through holding meetings or daily
routine charts
Project

Name

MBTI

Information Desired

Role
Budget

X

ESFP

Financial expenditure

Method of

Timing or

Contact

Delivery

Frequency

Information

Book keeping

Monthly

Y

Team
Leader
Notes: Budget team leader will be communicating the monthly expenditure to the project manager through keeping accurate
book records.

3
Project

Name

MBTI

Information Desired

Role
Quality

X

ISTJ

Quality management

Method of

Timing or

Contact

Delivery

Frequency

Information

verbal

daily

Y

Team
Leader
Notes: The quality team leader will maintain the desired quality of service offered to the Melrose family of replacing the
backyard.
Project

Name

MBTI

Information Desired

Role
Risk team

X

ISTJ

leader

Risk management

Method of

Timing or

Contact

Delivery

Frequency

Information

Verbal

Weekly

Y

information

Notes: Replacing the concrete backyard with new luxurious deck area with hot-tub and accoutrements might be risky and
therefore risk team leader should keep a close and frequent communication with involved parties to ensure safety management is upheld.
Funding Sponsor: (VP accountable for project)

Sponsor Signature

X

X


Project name
Project name

Backyard replacement

Project Assumptions
The project team members will all be available
Every member in the project will perform well.
Each member has the required skills to perform their duties
There will be less vender performance issues
The schedule dates of the project will be accurate.
There will be no budget limitations.

.

Project Constraints
The milestones have to be completed within the stated time
The work must be done with the available resources
There are only two experienced landscape professionals


Backyard Replacement Project Budget
Budget category

Source of money

Cost

Designing

Company

$5,000

Building permit

Company

$50

Hiring

Donors

$2,000

Purchasing materials

Grants

$10,000

Construction

Company

$14,000

TOTAL

$31,050

View attached explanation and answer. Let me know if you have any questions.

Scope Statement
Title of Project: Backyard Replacement

Project Serial Number:
Start Date:7th December 2021
Finish Date: 3rd January 2022

Project Manager:

Project Description:
Backyard replacement is a project that is intended to replace the 8’ by 3’slab concrete
for the Melrose family into a new luxurious deck area with a hot tub and
accoutrements. The family just moved to this new area two years ago and they wish to
replace their stoop. This project should ensure that the two deck area with an upper
level is constructed and the rectangular area should be of 5 meter by 7 meters. The
constructed backyard will be in good position and of good quality that will have the
customer satisfied and do whatever they wish to do freely.

Product ...


Anonymous
I was having a hard time with this subject, and this was a great help.

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