Assessment Cover Sheet & Final Results Record Student’s Name Student No. Assessor’s Name Lokman Hakim Qualification Code ICT60615 Unit Code & Name BSBWHS521 Date Qualification Name 24.02.2022 Advanced Diploma in Telecommunication Network Engineering Ensure a safe work place for a work area Assessment Task Number Assessment Task Name Assessment Task 1 Written questions Satisfactory Not Satisfactory Assessment Task 2 WHS Project Satisfactory Not Satisfactory Assessment Task 3 WHS Risk Control Project Satisfactory Not Satisfactory Assessment Task 4 WHS Evaluation Project Satisfactory Not Satisfactory Student’s Assessment Agreement Assessment Task Result Make sure you read through the assessments in this booklet before you fill out and sign the agreement below. If there is anything that you are unsure of, consult your assessor prior to signing this agreement. ✓ Yes Have you read the assessment requirements for this unit? No ✓ Yes Do you understand the requirements of the assessments for this unit? No ✓ Yes Do you agree to the way in which you are being assessed? No ✓ No Do you have any specific needs that should be considered? Yes If so, explain these in the space below. ✓ Yes Do you understand your rights to re-assessment? No ✓ Yes Do you understand your right to appeal the decisions made in an assessment? No ✓ I declare that this task is all my own work and I have not cheated or plagiarised the work or colluded with any other student(s). ✓ I understand that if I If I am found to have plagiarised, cheated or colluded, action will be taken against me according to the process explained to me. Student’s Declaration and Signature ✓ ✓ ✓ I have correctly referenced all resources and reference texts throughout these assessment tasks. I have read and understood what is required in terms of assessment. I have saved a copy of this assessment. Student Signature: Date: Assessor declaration  I hereby certify that this student has been assessed by me and that the assessment has been carried out according to the required assessment procedures. Assessor name Lokman Hakim Assessor signature Date Assessment outcome S NS DNS Resubmission 2 Y N Assessment Task 1 Written questions Provide answers to all of the questions below: 1. Identify and document the title and date of the WHS/OHS Act and Regulation for the state in which you are located. Answer : 2. Identify the purpose of a WHS code of practice and give an example. Answer: 3. Outline the factors that must be taken into account in determining control measures for hazardous manual tasks as stated in the model Work Health and Safety Regulations 2011. Answer : 4. Define the term duty holder under WHS/OHS legislation and the primary duty of care of a PCBU under WHS legislation. Answer : 5. Outline two examples of a WHS policy that a business may implement. Answer : 6. Explain the process of risk assessment and control in workplace health and safety. Answer : 7. Explain three ways in which hazards can be identified in the workplace. Answer : 8 .Describe the purpose of the hierarchy of control and each of the options available from most effective to least effective. Provide an example for each in terms of how it may be applied in a 3 workplace. Answer : 9. Give two reasons why it is important to report WHS incidents within the workplace to relevant persons and identify at least two position holders to whom incidents may be reported. Answer : 10. Identify the three events that are defined as ‘notifiable incidents’ and the period of time for which employers must keep records of these incidents. Answer : 11. Within what time period must an employer notify their worker’s compensation insurer when a worker has received a workplace injury? Answer : ------------------------------------------------------------------------------------------------------------------------------------ Assessment Task 2 : WHS management system project 1. Revise the WHS Policy and Procedure Answer: 2. Send an email to the management team (your assessor). It should also seek feedback on all aspects of the changes you have made to the policy and procedures. Attach your revised Health and Safety Policy and Procedures to the email. Answer : 3. Develop a PowerPoint presentation for a WHS induction and training program Answer : Attach presentation. . 4 4. Send an email to senior management (your assessor). The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style. It should introduce and summarise the contents of the attachment, seek their feedback and ask for the place, date and time of your presentation. Answer : 5. Conduct induction and training program Present your induction and training program for staff. Answer: 6. Develop a working from home health and safety checklist Answer : 7. Update your WHS Policy and Procedures Answer 8. Take a screen shot of your folder and files. Answer 9. Send an email to the Management Team (your assessor). Answer Attach the following to the email: • Updated WHS Policy and Procedures • Working from home health and safety checklist • Screen shot 5 Assessment Task 3: WHS Risk Control Project 1.Develop a report on health and safety and fatigue issues Answer : 2.Send an email to the CEO (your assessor). It should introduce and summarise the contents of the attachment and seek their feedback. Attach your fatigue management report to the email. Answer : 3.Send an email to the expert (your assessor). Assume that the CEO has advised following your email that you should contact the expert you identified in your report seeking advice. Draft an email that you could send to the expert. Answer : 4.Send an email to the CEO (your assessor). It should review the information above and assess the risk controls implemented. Are the guidelines for safe working hours being followed? Assess each example. If not, provide your recommendations for action. Answer : 5.Send an email to all staff (your assessor). Remind staff of the importance of following the guidelines and the reasons for such. Answer : 6 Assessment Task 4: WHS Evaluation 1. Write a performance report. Answer 2. Send an email to the CEO (your assessor). Attach your performance report to the email. Answer 3. Identify suitable performance indicators. Write a short (about one page) report on the performance indicators that you have identified. Save this as Performance Indicators Report. Answer : 4. Send an email to the CEO (your assessor.) It should introduce and summarise the contents of the attachment. Attach your performance indicator report to the email. Answer : TOTAL 35 PAGES ----------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------- --------------------------------- 7 Student Assessment Tasks BSBWHS521 Ensure a safe workplace for a work area Page 1 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Contents Assessment information 3 Assessment instructions 5 Student assessment agreement 7 Assessment Task 1 Cover Sheet 8 Assessment Task 1: Written questions 9 Assessment Task 1 Instructions as provided to students 13 Assessment Task 1 Checklist 14 Assessment Task 2: WHS management system project 15 Assessment Task 2 Instructions as provided to students 18 Assessment Task 2 Checklist 23 Assessment Task 3: WHS Risk Control Project 26 Assessment Task 3 Instructions as provided to students 28 Assessment Task 3 Checklist 31 Assessment Task 4: WHS Evaluation 32 Assessment Task 4 Instructions as provided to students 34 Assessment Task 4 Checklist 38 Final results record 39 Page 2 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Assessment information The assessment tasks for BSBWHS521 Ensure a safe workplace for a work area are included in this Student Assessment Tasks booklet and outlined in the assessment plan below. • To be assessed as competent for this unit, you must complete all of the assessment tasks satisfactorily. Assessment plan Assessment Task Overview 1. Written questions You must correctly answer all questions. 2. WHS Project You must establish a WHS management system and provide a WHS induction and training session for staff. 3. WHS Risk Control Project You must research fatigue issues and risk controls, as well as implement risk controls for fatigue management. 4. WHS Evaluation Project You must evaluate a WHS management system and provide recommendations for improvement, as well as implement recommendations. Assessment preparation Please read through this assessment thoroughly before beginning any tasks. Ask your assessor for clarification if you have any questions. When you have read and understood this unit’s assessment tasks, print out the Student Assessment Agreement. Fill it out, sign it and hand it to your assessor, who will countersign it and keep it on file. Keep a copy of all of your work, as the work submitted to your assessor will not be returned to you. Assessment appeals If you do not agree with an assessment decision, you can make an assessment appeal as per your RTO’s assessment appeals process. You have the right to appeal the outcome of assessment decisions if you feel you have been dealt with unfairly or have other appropriate grounds for an appeal. Page 3 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Page 4 Trinity Institute (Australia) BSBWHS521 V1.0 Student Assessment Tasks BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Assessment instructions Each assessment task in this booklet consists of the following: Assessment Task Cover Sheet This must be filled out, signed and submitted with your assessment responses. If you are submitting hardcopy, the Assessment Task Cover Sheet should be the first page of each task’s submission. If you are submitting electronically, print out the Assessment Task Cover Sheet, fill it out, sign it and then scan and submit the file. The Assessment Task Cover Sheet will be returned to you with the outcome of the assessment, which will be satisfactory (S) or unsatisfactory (U). If your work has been assessed as being not satisfactory, your assessor will include written feedback on the Assessment Task Cover Sheet giving reasons why. Your assessor will also discuss this verbally with you and provide advice on reassessment opportunities as per your RTO’s reassessment policy. Depending on the task, this may include • resubmitting incorrect answers to questions (such as written questions and case studies) • resubmitting part or all of a project, depending on how the error impacts on the total outcome of the task • redoing a role play after being provided with appropriate feedback about your performance • being observed a second (or third time) undertaking any tasks/activities that were not satisfactorily completed the first time, after being provided with appropriate feedback. Assessment task information This gives you: • a summary of the assessment task • information on the resources to be used • submission requirements • resubmission opportunities if required. Assessment task instructions This includes questions you will need to answer or tasks that you need to complete. Your answers must be typed using software as indicated in the assessment task Instructions. Page 5 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Copy and paste each task’s instructions into a new document and use this as the basis for your assessment task submission. Include this document’s header and footer. If you are submitting electronically, give the document a file name that includes the information as indicated in the section called ‘Naming electronic documents’ (see below). Naming electronic documents It is important that you name the documents that you create for this Assessment Task in a logical manner. Each should include: • Course identification code • Assessment Task number • Document title (if appropriate) • Student name • Date it was created For example, BSBWHS521 AT3 Fatigue Management Report Joan Smith 20/10/18. Icons Icons are used in task instructions to indicate three of the common stages within the task. This icon indicates that you will need to meet with your assessor (and possibly other students) to complete a meeting or role play. This icon indicates that you will need to communicate via email or send documents to via email. This icon indicates that the you will need to submit an item of evidence. This icon indicates all other stages during the task, which may include research, developing documents, brainstorming ideas and so on. Additional resources You will be provided with the following resources before you begin each assessment task. Assessment Task 2: Page 6 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area • Student Assessment Tasks Policy and Procedures Assessment Task 3: • Fatigue Management Report Template Assessment Task 4: • Performance Reporting Matrix Checklist This will be used by your assessor to mark your assessment. Read through this checklist as part of your preparation before beginning the assessment task. It will give you a good idea of what your assessor will be looking for when marking your responses or observing your performance. Student assessment agreement Make sure you read through the assessments in this booklet before you fill out and sign the agreement below. If there is anything that you are unsure of, consult your assessor prior to signing this agreement. Have you read the assessment requirements for this unit?  Yes  No Do you understand the requirements of the assessments for this unit?  Yes  No Do you agree to the way in which you are being assessed  Yes  No Do you have any specific needs that should be considered  Yes  No If so, explain these in the space below. Page 7 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Do you understand your rights to reassessment?  Yes  No Do you understand your right to appeal the decisions made in an assessment?  Yes  No Student name Student ID number Student signature Date Assessor name Assessor signature Date Assessment Task 1 Cover Sheet Student declaration To be filled out and submitted with assessment responses  I declare that this task is all my own work and I have not cheated or plagiarised the work or colluded with any other student(s).  I understand that if I am found to have plagiarised, cheated or colluded, action will be taken against me according to the process explained to me.  I have correctly referenced all resources and reference texts throughout these assessment tasks. Student name Student ID number Student signature Date Assessor declaration  I hereby certify that this student has been assessed by me and that the assessment has been carried out according to the required assessment procedures. Page 8 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Assessor name Assessor signature Date Assessment outcome S NS DNS Resubmission Y N Feedback Student result response  My performance in this assessment task has been discussed and explained to me.  I would like to appeal this assessment decision. Student signature Date A copy of this page must be supplied to the office and kept in the student’s file with the evidence. Assessment Task 1: Written questions Task summary This is an open-book test, to be completed in the classroom. A time limit of 1 hour to answer the questions is provided. You need to answer all of the written questions correctly. Your answers must be word processed and sent to the assessor as an email attachment. Required • Access to textbooks and other learning materials. • Computer with Microsoft Office and internet access. Timing Your assessor will advise you of the due date of this assessment. Page 9 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Submit • Answers to all questions. Assessment criteria All questions must be answered correctly in order for you to be assessed as having completed the task satisfactorily. Resubmission opportunities You will be provided feedback on your performance by the assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task. If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you with written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Reassessment attempt(s) will be arranged at a later time and date. You have the right to appeal the outcome of assessment decisions if you feel you have been dealt with unfairly or have other appropriate grounds for an appeal. You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment. Page 10 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Written answer question guidance The following written questions use a range of “instructional words” such as “identify” or “explain”, which tell you how you should answer the question. Use the definitions below to assist you to provide the type of response expected. Note that the following guidance is the minimum level of response required. Analyse: when a question asks you to analyse something, you should do so in detail, and identify important points and key features. Generally, you are expected to write a response one or two paragraphs long. Compare: when a question asks you to compare something, you will need to show how two or more things are similar, ensuring that you also indicate the relevance of the consequences. Generally, you are expected to write a response one or two paragraphs long. Contrast: when a question asks you to contrast something, you will need to show how two or more things are different, ensuring you indicate the relevance or the consequences. Generally, you are expected to write a response one or two paragraphs long. Describe: when a question asks you to describe something, you should state the most noticeable qualities or features. Generally, you are expected to write a response two or three sentences long. Discuss: when a question asks you to discuss something, you are required to point out important issues or features and express some form of critical judgement. Generally, you are expected to write a response one or two paragraphs long. Evaluate: when a question asks you to evaluate something, you should put forward arguments for and against something. Generally, you are expected to write a response one or two paragraphs long. Examine: when a question asks you to examine something, this is similar to “analyse”, where you should provide a detailed response with key points and features and provide critical analysis. Generally, you are expected to write a response one or two paragraphs long. Explain: when a question asks you to explain something, you should make clear how or why something happened or the way it is. Generally, you are expected to write a response two or three sentences long. Identify: when a question asks you to identify something, this means that you are asked to briefly describe the required information. Generally, you are expected to write a response two or three sentences long. List: when a question asks you to list something, this means that you are asked to briefly state information in a list format. Outline: when a question asks you to outline something, this means giving only the main points, Generally, you are expected to write a response a few sentences long. Page 11 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Summarise: when a question asks you to summarise something, this means (like “outline”) only giving the main points. Generally, you are expected to write a response a few sentences long. Page 12 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Assessment Task 1 Instructions as provided to students Provide answers to all of the questions below: 1. Identify and document the title and date of the WHS/OHS Act and Regulation for the state in which you are located. 2. Identify the purpose of a WHS code of practice and give an example. 3. Outline the factors that must be taken into account in determining control measures for hazardous manual tasks as stated in the model Work Health and Safety Regulations 2011. 4. Define the term duty holder under WHS/OHS legislation and the primary duty of care of a PCBU under WHS legislation. 5. Outline two examples of a WHS policy that a business may implement. 6. Explain the process of risk assessment and control in workplace health and safety. 7. Explain three ways in which hazards can be identified in the workplace. 8. Describe the purpose of the hierarchy of control and each of the options available from most effective to least effective. Provide an example for each in terms of how it may be applied in a workplace. 9. Give two reasons why it is important to report WHS incidents within the workplace to relevant persons and identify at least two position holders to whom incidents may be reported. 10. Identify the three events that are defined as ‘notifiable incidents’ and the period of time for which employers must keep records of these incidents. 11. Within what time period must an employer notify their worker’s compensation insurer when a worker has received a workplace injury? Page 13 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Assessment Task 1 Checklist Student’s name: Did the student provide a sufficient and clear answer that addresses the suggested answer for the following? Completed successfully? Yes Comments No Question 1 Question 2 Question 3 Question 4 Question 5 Question 6 Question 7 Question 8 Question 9 Question 10 Question 11 Task outcome:  Satisfactory Assessor signature: Assessor name: Date: Page 14 Trinity Institute (Australia) BSBWHS521 V1.0  Not satisfactory BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Assessment Task 2: WHS management system project Task summary This assessment task requires the student, in the role of Operations Manager of Grow Management Consultants, to review existing health and safety processes within the company and to establish and implement a new health and safety policy and procedure, including consulting with staff. Following this they are required to provide an induction and training program for staff about the updated health and safety policy and procedure. As the induction and training session will also be an opportunity for staff to provide feedback on WHS issues, the student will be also required to respond to this feedback and develop a working from home checklist. This assessment is to be completed in the simulated work environment in the RTO. Required • Access to textbooks and other learning materials • Computer with Microsoft Office and internet access • Access to WHS legislation including: http://www.safeworkaustralia.gov.au/sites/SWA • WHS Policy and Procedures • Meeting space with projector Timing Your assessor will advise you of the due date of these submissions. Submit • Email with revised Health and Safety Policy and Procedures attached • Email with WHS presentation attached • Email with the following attached: o Updated Policy and Procedures o Working from home health and safety checklist o Screenshot Assessment criteria Page 15 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all of the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to complete further assessment to demonstrate competence. Page 16 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Resubmission opportunities You will be provided feedback on your performance by the assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task. If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you with written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Reassessment attempt(s) will be arranged at a later time and date. You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal. You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment. Page 17 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Assessment Task 2 Instructions as provided to students Complete the following activities: Carefully read the following scenario Grow Management Consultants is a management consultancy business. Staff employed in the business include the CEO, Operations Manager, two Senior Management Consultants and an Administration Officer. There are also three management consultant contractors who work from the office at least 2 days a week each, as well as from home. All of the management consultants travel extensively across Australia, visiting clients. Grow Management Consultants has an existing Health and Safety Policy and Procedure but as the organisation has expanded, the CEO believes that it is time to update the policy and procedure and to establish additional procedures including health and safety procedures to be followed when working from home as this is a common practice of the management consultants. The CEO has indicated that he does not want to incur any additional costs in implementing the WHS management system and wants to incorporate WHS responsibilities into existing staff roles. These also need to be clearly defined in the health and safety policy and procedure. The CEO has identified that the areas of the policy and procedure that need updating are as follows: • Include definitions of duty holders under WHS legislation • Types of hazard inspections need to be broadened to include pre-operation and regular inspections, as well as working from home inspections (see below). • WHS Communication and Consultation Arrangements: the current Health and Safety Policy refers to the need to consult with workers, but the WHS procedure does not say how it will occur. Suitable communication and consultation arrangements need to be identified for Grow Management Consultants and procedures developed. These arrangements also need to be in accordance with legislative requirements. • While the current policy and procedures refer to hazard identification and risk control generally, it has been identified that there are no specific procedures with regard to working from home health and safety requirements. As working from home is a common practice for the management consultants, this needs to be addressed. A procedure needs to be developed. Page 18 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area • Student Assessment Tasks The policy and procedures do not address the requirement of ensuring that where there are changes to a work procedure or system, that a hazard identification is conducted. The inspection should identify any new hazards that may be created, and ways to control these. As the Operations Manager you are responsible for researching, developing and implementing the above changes. You will also need to ensure that any new procedures added include which staff member is responsible. 1. Revise the WHS Policy and Procedure Review the existing Grow Management Consultants WHS Policy and Procedures (WHS Policy and Procedures), as well as the scenario information regarding updates required to these. Then conduct research using the link shown under Requirements on the previous page, or any other sources of information of your choice, to identify: • Duty holders under WHS legislation • Best practice hazard identification and risk control • Best practice WHS communication and consultation practices • Health and safety requirements for working from home. Following your review and research, update the WHS Policy and Procedures. The updated document should clearly address all of the areas above. 2. Send an email to the management team (your assessor). The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style. It should briefly outline key changes to the policy and procedure based on your research. The email text should also confirm that the changes will not incur costs, and roles and responsibilities can be incorporated into existing job roles. It should also seek feedback on all aspects of the changes you have made to the policy and procedures. Attach your revised Health and Safety Policy and Procedures to the email. 3. Develop a PowerPoint presentation for a WHS induction and training program Page 19 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Assume that you have been asked to provide an induction and training program for all staff to confirm WHS legislation requirements and provide information and training on the new health and safety policy and procedures. Your presentation must address: • An overview of WHS legislation that applies to Grow Management Consultants and the purpose of such legislation. Note that this should be the WHS legislation that applies to the state/territory in which you are studying including: o Purpose and definitions of WHS Act, Regulations, Codes of Practice o Meaning of duty of care o Obligations of workers at work o Obligation of a business to consult and communicate with workers • Persons within the organisation who are responsible for WHS and each of their responsibilities (as identified from the Health and Safety Policy and Procedure). • A review of the key changes made to the existing Health and Safety Policy and Procedure • An outline of the revised Grow Management Consultant’s Work Health and Safety Policy and associated procedures. Save this file as WHS Presentation. 4. Send an email to senior management (your assessor). The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style. It should introduce and summarise the contents of the attachment, seek their feedback and ask for the place, date and time of your presentation. 5. Conduct induction and training program Present your induction and training program for staff. Your assessor will organise at least two other students to attend in the role of staff. Page 20 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Set up a quiet space for the presentation. Other students should carry on with their assessments. During the presentation you will be required to demonstrate effective interpersonal and communication skills including: • Speaking clearly and concisely. • Using effective non-verbal communication skills to encourage audience interest. • Responding to questions. • Asking questions to seek feedback. • Use of active listening techniques to confirm and clarify understanding. At the end of the presentation you should provide the opportunity for questions. Your assessor, in the role of CEO, and the other students roleplaying staff will ask you at least two questions about the presentation, as well as provide feedback on an area of WHS that they would like you to action. 6. Develop a working from home health and safety checklist Based on the outcomes of the meeting above, assume that you are required to develop a working from home health and safety checklist. Conduct research on the Safework Australia web site or other WHS/OHS regulator website to identify a suitable checklist that can be used for carrying out a working from home inspection. Customise the checklist to the organisation’s needs. 7. Update your WHS Policy and Procedures Modify the WHS Policy and Procedures to reflect feedback that you received from the induction and training program. Add the working from home health and safety checklist to the WHS Policy and Procedures, too. Save this document as Updated WHS Policy and Procedures. 8. Take a screen shot of your folder and files. Ensure that you have an overall folder for your work, as well as sub folders if necessary. Page 21 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks All of the documents that you have submitted for this assessment task should be correctly named and filed. Your filing system should reflect how you would set up a WHS record keeping system in a real working situation. Folders must be logical and well-organised, and you will be assessed on this. 9. Send an email to the Management Team (your assessor). The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style. The email text should introduce and summarise the contents of the attachments. It should also explain the use of the checklist and updated policy and procedures in clear and concise language to ensure that the use of the checklist is clear to all. Attach the following to the email: • Updated WHS Policy and Procedures • Working from home health and safety checklist • Screen shot Page 22 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Assessment Task 2 Checklist Student’s name: Completed successfully? Did the student: Yes No Update the existing WHS Policy and Procedures to include: • Identification of duty holders under WHS legislation • Identification of WHS roles and responsibilities • Hazard identification procedures that ensure that where there are changes to a work procedure or system that a hazard identification is conducted to identify and new hazards that may be created and ways to control these? • Risk control procedures • WHS communication and consultation processes • Health and safety requirements for working from home? Provide updated WHS policy and procedures to staff for feedback, including input on WHS consultation and participation arrangements? Update WHS policy and procedure as per feedback on consultation and participation? Provide an induction and training program that includes an overview of WHS legislation that applies to Grow Page 23 Trinity Institute (Australia) BSBWHS521 V1.0 Comments BSBWHS521 Ensure a safe workplace for a work area Management Consultants and the purpose of such legislation including: • Purpose/definitions of WHS Act, Regulations, Codes of Practice • Meaning of duty of care • Obligations of workers at work • Obligation of a business to consult and communicate with workers • Persons within the organisation who are responsible for WHS and each of their responsibilities (as identified from the Health and Safety Policy and Procedure). In their first email, provide: • A review of the key changes made to the existing Health and Safety Policy and Procedure • An outline of the updated Grow Management Consultant’s Work Health and Safety Policy and associated procedures? Throughout the induction and training program, demonstrate effective communication skills including: • Speaking clearly and concisely • Using non-verbal communication to assist with understanding • Asking questions to identify required information • Responding to questions as required • Using active listening techniques to confirm understanding Develop a suitable working from home checklist? Page 24 Trinity Institute (Australia) BSBWHS521 V1.0 Student Assessment Tasks BSBWHS521 Ensure a safe workplace for a work area Task outcome:  Satisfactory Assessor signature: Assessor name: Date: Page 25 Trinity Institute (Australia) BSBWHS521 V1.0 Student Assessment Tasks  Not satisfactory BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Assessment Task 3: WHS Risk Control Project Task summary For this assessment task the student will be required to conduct research into effective ways of managing fatigue at work and to recommend strategies to address current fatigue issues for all staff at Grow Management Consultants. They will be required to develop a short briefing report, as well as discuss your finding and recommendations with staff via a memo. This assessment is to be completed in the simulated work environment in the RTO. Required • Access to textbooks/other learning materials • Computer with Microsoft Office and internet access • Fatigue Management Report Template Timing Your assessor will advise you of the due date of these submissions. Submit • Email with fatigue management report attached • Email to CEO • Email to staff Assessment criteria For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all of the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to complete further assessment to demonstrate competence. Resubmission opportunities You will be provided feedback on your performance by the assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task. If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Reassessment attempt(s) will be arranged at a later time and date. Page 26 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal. You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment. Page 27 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Assessment Task 3 Instructions as provided to students Complete the following activities: Carefully read the following scenario At a recent Grow Management Consultants staff meeting, it was identified that some of the staff are working very long hours during the week and are also working at weekends. Staff are complaining of stress and fatigue. The long hours are as a result of the numerous projects that the company currently has. The management consultants are also travelling extensively. The CEO has sent an email to all staff to urge them to work no more than 8 hours a day. However, staff are still continuing to work long hours due to the high volume of work. To address this situation, the CEO has asked you (the Operations Manager) to conduct research into fatigue management and to recommend strategies to address this for all staff at Grow Management Consultants. 1. Develop a report on health and safety and fatigue issues This assessment task requires you to conduct research to the management about the health and safety implications of fatigue. Research following in order to develop your report: • Problems associated with fatigue • Signs of fatigue • Risks associated with fatigue and procedures for managing the risk of fatigue. • Proposed strategies for managing fatigue and relationship to hierarchy of control • Sources of information used for the report, as well as sources of expert advice that could be used if further advice is needed in the area. Use the Fatigue Management Report Template. 2. Send an email to the CEO (your assessor). Page 28 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style. It should introduce and summarise the contents of the attachment and seek their feedback. Attach your fatigue management report to the email. 3. Send an email to the expert (your assessor). Assume that the CEO has advised following your email that you should contact the expert you identified in your report seeking advice. Draft an email that you could send to the expert. Your email must be professional, concise and clear following organisational standards. Send the email to your assessor. Carefully read the following scenario The agreed risk control put in place in relation to fatigue management at Grow Management Consultants was a safe working hours guideline, which the CEO is responsible for monitoring. The working week at Grow Management Consultants is 38 hours. • The safe working hours guideline states: • No one should work more than 14 hours in a day. • There should be at least 10 hours continuous break per 24-hour period. • A lunch break of at least 30 minutes should be taken during the working day. • Individuals should be aware of the hours worked and ensure they are aware of the risks. You are checking that staff are following the guideline and is reviewing staff time sheets for the month of September. • Operations Manager: shows 180 hours worked over a 4-week period (M to F). Break of at least 30 minutes taken each day. • Senior Management Consultant 1: shows 190 hours worked over a 4-week period. Shows no lunch breaks taken. • Senior Management Consultant 2: shows 14.5 hours worked during three days of the month of September. Lunch breaks taken intermittently. • Administration Officer: 152 hours plus lunch breaks of 30 minutes taken. Page 29 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area 4. Student Assessment Tasks Send an email to the CEO (your assessor). The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style. It should review the information above and assess the risk controls implemented. Are the guidelines for safe working hours being followed? Assess each example. If not, provide your recommendations for action. 5. Send an email to all staff (your assessor). Assume that the CEO has approved actions of reminding staff about the safe working guideline. In order to ensure these actions are implemented, and that risk controls are followed, you are required to send an email to all staff advising them the safe working guideline must be followed and that time sheets will be monitored. Remind staff of the importance of following the guidelines and the reasons for such. The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style. Page 30 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Assessment Task 3 Checklist Student’s name: Completed successfully? Did the student: Yes Comments No Research and report on signs of fatigue and associated health and safety risks? Research and report on relevant risk procedures and controls? In the report, recommend strategies for managing fatigue according to the hierarchy of control? In the report, identify sources of information and expert advice relevant to fatigue management? Contact the expert seeking advice and using professional, clear and concise language? Update WHS record keeping system? In the email, evaluate existing risk controls for effectiveness? In the email, identify and report on failure of existing risk controls? In the email, identify required improvements based on evaluation? Communicate in an email to staff the need to implement requirements? Task outcome:  Satisfactory Page 31 Trinity Institute (Australia) BSBWHS521 V1.0  Not satisfactory BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Assessor signature: Assessor name: Date: Assessment Task 4: WHS Evaluation Task summary This assessment task requires the student to evaluate a work health and safety management system and recommend improvements, as well as implement improvements. This assessment is to be completed in the simulated work environment in the RTO. Required • Access to textbooks/other learning materials • Computer with Microsoft Office and internet access • Performance Reporting Matrix Timing Your assessor will advise you of the due date of these submissions. Submit • Email with performance report attached • Email with performance indicator report attached Assessment criteria For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all of the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to complete further assessment to demonstrate competence. Resubmission opportunities You will be provided feedback on your performance by the assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task. Page 32 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Reassessment attempt(s) will be arranged at a later time and date. You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal. You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.. Page 33 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Assessment Task 4 Instructions as provided to students Complete the following activities: Carefully read the following scenario Assume that it is one year later and Grow Management Consultants has decided to review its work health and safety management system using a WHS Performance Reporting Matrix. Data on WHS is as follows: WHS Policy • The WHS policy was developed in consultation with staff and defines objectives and responsibilities. • The WHS policy is available on the Staff Intranet • The WHS policy has been signed off by the CEO. WHS responsibilities • Responsibilities for WHS included in policy and procedure. WHS consultation • WHS is usually considered within staff meetings. WHS Training • WHS Induction and training session held on introduction of new WHS Policy and Procedure. • Induction records kept. WHS Procedures • WHS Policy and Procedure in place Contractor Management • No formal WHS procedures in place. The company does use contractors. WHS Performance Indicators • WHS policy and procedures includes overall goals of WHS. Risk management processes • Clear procedures for risk management with responsibilities identified. WHS inspections Page 34 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area • Student Assessment Tasks Each staff member carries out inspections as required. Incident Report/Emergency Response • Incident form on intranet. • Most incidents reported. Injury Management/Return to Work • Nothing in place currently WHS Document Control • WHS policies and procedures and forms are kept in central location • WHS documents have version control and are dated • Organisation has an overall record keeping policy and procedure WHS Performance Review • Little analysis of WHS performance measures WHS Auditing • No WHS audits WHS Continuous Improvement • No procedures in place for WHS continuous improvement The CEO has advised that a minimum of satisfactory performance is to be achieved for each area and that where an area is identified as minimal, immediate recommendations for action must be made. 1. Write a performance report. You are required to review the data above and develop a report for the CEO. For each area provide an evaluation according to the Performance Reporting Matrix. For each area also provide recommendations for improvement given the organisation’s benchmarks as set out in the scenario information. You should include at least two recommendations per area and your recommendations should be based on the benchmark identified by the CEO and be relevant to Grow Management Consultants Operations. 2. Send an email to the CEO (your assessor). Page 35 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style. It should introduce and briefly explain the purpose of the attachment, Attach your performance report to the email. Page 36 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area 3. Student Assessment Tasks Identify suitable performance indicators. Assume that the CEO has advised that WHS performance indicators need to be identified as soon as possible as part of their campaign to implement improvements to WHS at Grow Management Consultants. Conduct research to identify at least four suitable performance indicators for the company. Explaining the rationale for each, as well as how regularly performance should be measured using this indicator. Write a short (about one page) report on the performance indicators that you have identified. Save this as Performance Indicators Report. 4. Send an email to the CEO (your assessor.) The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style. It should introduce and summarise the contents of the attachment. Attach your performance indicator report to the email. Page 37 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Assessment Task 4 Checklist Student’s name: Completed successfully? Did the student: Yes Comments No Provide an evaluation of each aspect of the WHS management system using the Performance Reporting Matrix? Identify and report on improvements to the WHS management system? Implement improvements by identifying performance indicators and how regularly performance should be measured using these. Task outcome:  Satisfactory Assessor signature: Assessor name: Date: Page 38 Trinity Institute (Australia) BSBWHS521 V1.0  Not satisfactory BSBWHS521 Ensure a safe workplace for a work area Student Assessment Tasks Final results record Student name: Assessor name: Date Final assessment results Result Task Type Assessment Task 1 Satisfactory Unsatisfactory Did not submit Written questions S U DNS Assessment Task 2 WHS Project S U DNS Assessment Task 3 WHS Risk Control Project S U DNS Assessment Task 4 WHS Evaluation Project S U DNS C NYC Overall unit results Feedback  My performance in this unit has been discussed and explained to me.  I would like to appeal this assessment decision. Student signature: ________________________________________  Date: ________________ I hereby certify that this student has been assessed by me and that the assessment has been carried out according to the required assessment procedures. Page 39 Trinity Institute (Australia) BSBWHS521 V1.0 BSBWHS521 Ensure a safe workplace for a work area Assessor signature: ______________________________________ Page 40 Trinity Institute (Australia) BSBWHS521 V1.0 Student Assessment Tasks Date: _______________ 
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