Prime Minister Trudeau Letter

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Taking Action Through Letter Writing Campaign Choose an issue from below that you would like to write about. Write a letter to Prime Minister Trudeau. Use persuasive writing techniques, impactful word choice, and proper letter writing format to convince Mr. Trudeau that these issues need to become a top priority. Topics: ● ● Safe Drinking Water for First Nations (see the The Council of Canadians webpage to start) Over representation of Indigenous people in Canadian prisons (see TSCF webpage to start) Level 3 Criteria D1: Developing and Organizing Content ● ● Look fors: Student is able to effectively select information from the sources provided to enhance their letter Sources are used meaningfully in the letter to persuade and highlight the importance of the water crisis issues in Indigenous communities D2: Using Knowledge of Form and Style Look fors: ● Student includes a variety of letter form features (address, greeting, paragraph organization, sign off) ● Correspondence uses persuasive elements for the issues at hand ● -Correspondence uses professional language considering the audience D3: Applying Knowledge of Conventions Look fors: ● Student has proofread their work for mechanical errors (spelling, grammar, punctuation, sentence structure) ● Few errors are present Teacher Comments Level Achieved A1: Exploring ● Look Fors: Student effectively describes the nature of the water crisis to Indigenous communities and the need to end long term water advisories Letter and Email Writing 1. Letter Writing Letter writing is an essential way to communicate in all areas of society. From government service letters to workplace policy letters, this medium of communication is as current and essential as it ever was. Step 1 – Purpose of the Letter First and foremost, you must have a clear purpose for your letter – something you want to accomplish by sending it. Some common purposes are: ● To file a formal complaint ● A formal legal letter, such as government documents (Employment Insurance) or workplace policy (employment letters, policy distribution and memos) ● A letter of Reference ● Cover Letter ● Many others… By establishing the purpose and main message of the letter, it will determine what kind of information you need to gather, and the tone in which you write it. **Be sure to identify WHO the letter will be going to. Determining your audience will determine how you address an issue, or what type of information you need to collect. Step 2 – Gathering information Once purpose and audience have been established, you must gather information to support the message of the letter. Make a list of details that will build your message. This can include: ● ● ● ● A clear, concise sentence outlining the message of your letter Who you are and the purpose of the letter The contact information for the person/organization who will be receiving the letter *Examples (3-4) and content that indicates the importance of your message (**Always explain each example and how it supports the purpose of the letter) ● Solution, outcomes, or consequences if action does/does not happen – if necessary Step 3 – Format & Tone Be mindful of Tone: how your writing sounds when it’s read – general mood of the letter. Your tone will make or break the outcome you’re looking for. You must always remain professional, formal, and be precise in the words you choose to carry the message (diction). A successful letter typically has 3+ paragraphs, and is structured to fit its purpose. Follow the outline below as a general template for letter writing. (Note: changes may need to occur depending on the type of letter). name address (Month Day, Year) Mrs./Ms./Dr. Full name of recipient Position of Recipient. pany Name ess Line 1 ess Line 2 ation: Dear Mr./Mrs./Dr./Ms. graph 1 Introduce yourself, and why you’re writing the letter. This should be concise, and be no more than 2 sentences Provide introductory details about the issue/purpose (2-4 sentences maximum) Be mindful of your tone – this paragraph and its tone could engage/disengage the reader graph 2+ - Body paragraphs Outline details/information that develop the purpose/message of your letter Give the most important/pertinent details first, and explain how each develops your message Use the details from your list to ensure that you do not forget anything important Continue to remain formal and reasonable – be mindful of your tone Start new paragraph after 8-10 sentences or before you introduce new though process/list of details – large paragraphs can deter achieving end result graph 3 – Conclusion/Wrap up (or final paragraphs) Summarize the message of the letter – be concise Provide recommendations for action (if necessary). These need to be reasonable, and address the issue in discussion. Give a brief explanation for each Include a closing statement – often “Thanks” the reader, and indicates when you will follow up Remember: Positive attitudes are more effective than negative ones…Think about tone as you wrap up Include contact information for follow up conversations (email, phone number) ng Sincerely, Thank you, etc.. Write your name, and then sign up Step 4 – Review, Send, and Follow Up At this time, review your letter to ensure proper spelling and grammar, and that all necessary details have been included. Read it out loud – how would you react to this letter? You should always write “anticipating” your audience’s reaction. Make sure tone is formal, and that you are practical in any recommendations. Have someone proofread for you if needed. Send your letter. Make sure you have checked for the proper address, and follow up to ensure the letter arrived at the right place to the right person. Make a copy of your letter for future reference. **Letters can become legal documents. They can be introduced in civil/criminal cases, and can have real consequences. Make sure you say EXACTLY what you want to say. 2. Email Writing Although the letters and emails are similar, there are a few differences we need to be aware of, such as the subject header and email address, CC (carbon copy), and making sure you have a copy of your email saved. Step 1 – Purpose of the Email First and foremost, you must have a clear purpose for your email – something you want to accomplish by sending it. Some common purposes are: ● To file a formal complaint ● A formal legal email, such as government documents (Employment Insurance) or workplace policy (employment email, policy distribution and memos) ● Many others… By establishing the purpose and main message of the letter, it will determine what kind of information you needs to gather, and the tone in which you write it. **Be sure to identify WHO the letter will be going to. Determining your audience will how you address an issue, or what type of information you need to collect. Step 2 – Gathering information Once purpose and audience have been established, you must gather information to support the message of the email. Make a list of details that will build your message. This can include: ● ● ● ● A clear, concise sentence outlining the message of your email Who you are and the purpose of the email The contact information for the person/organization who will be receiving the email *Examples (3-4) and content that indicates the importance of your message (**Always explain each example and how it supports the purpose of the email) ● Solution, outcomes, or consequences if action does/does not happen – if necessary Step 3 – Format & Tone Be mindful of Tone: how your writing sounds when it’s read – general mood of the email. Your tone will make or break the outcome you’re looking for. You must always remain professional, formal, and be precise in the words you choose to carry the message (diction). A successful email typically has 3+ paragraphs, and is structured to fit its purpose. Follow the outline below as a general template for letter writing. (Note: changes may need to occur depending on the type of email). Make sure the email you have for the contact is correct – Always double check ect: Subject heading should be professional, accurate, and include your name Customer Complaint for Dave Smith ployment Confirmation for Mike Williams – St. Laurent Branch ation: Dear Mr./Mrs./Dr./Ms. graph 1 Introduce yourself, and why you’re writing the email. This should be concise, and be no more than 2 sentences Provide introductory details about the issue/purpose (2-4 sentences maximum) Be mindful of your tone – this paragraph and its tone could engage/disengage the reader graph 2+ - Body paragraphs Outline details/information that develop the purpose/message of your email Give the most important/pertinent details first, and explain how each develops your message Use the details from your list to ensure that you do not forget anything important Continue to remain formal and reasonable – be mindful of your tone Start new paragraph after 8-10 sentences or before you introduce new though process/list of details – large paragraphs can deter achieving end result graph 3 – Conclusion/Wrap up (or final paragraphs) Summarize the message of the email – be concise Provide recommendations for action (if necessary). These need to be reasonable, and address the issue in discussion. Give a brief explanation for each Include a closing statement – often “Thanks” the reader, and indicates when you will follow up Remember: Positive attitudes are more effective than negative ones…Think about tone as you wrap up Include contact information for follow up conversations (email, phone number) ng Sincerely, Thank you, etc.. Type your name, and put your email Step 4 – Review, Send, and Follow Up At this time, review your email to ensure proper spelling and grammar, and that all necessary details have been included. Read it out loud – how would you react to this email? You should always write “anticipating” your audience’s reaction. Make sure tone is formal, and that you are practical in any recommendations. Have someone proofread for you if needed. Send your email. Make sure you have checked for the proper address, and follow up to ensure the email arrived at the right place to the right person. I would recommend you CC yourself on important emails, or make sure they are saved in a “Sent Mail” folder. It is good practice to have record of all conversations **Emails can become legal documents. They can be introduced in civil/criminal cases, and can have real consequences. Make sure you say EXACTLY what you want to say. Letter/Email Rubric Curriculum & Expectations ● Necessary research is complete in developing supporting details ● Quality research and data is used ● Context is used when making inferences about research B1. Reading for Meaning: read and demonstrate an understanding of a variety of informational, literary, and graphic texts, using a range of strategies to construct meaning ● Main idea of the letter/email is clear, concise, and addresses the purpose of the communication ● Information is gathered in a list format, is purposeful for support main idea, and contributes to the outcome of the letter/email ● Main idea and supporting details are used with the audience in mind C1. Developing and Organizing Content: generate, gather, and organize ideas and information to write for an intended purpose and audience ● ● ● ● ● Letter/email format is used effectively to build main idea All necessary elements of structure are included (address, sender contact information, Subject Header, etc) Student reviews letter for bias (relative to the purpose), and makes adjustments as necessary Diction choice is appropriate for the type of communication and enhances the letter/email’s effect Transition words and sentence structure is used effectively C2. Using Knowledge of Form and Style: draft and revise their writing, using a variety of informational, literary, and graphic forms and stylistic elements appropriate for the purpose and audience Level ● Tone is appropriate for the purpose of the letter/email – professional ● Letter/Email uses spelling and grammar effectively (no errors or slang, correct use of commas and periods, etc) ● Feedback is used to enhance the final product C3. Applying Knowledge of Conventions: use editing, proofreading, and publishing skills and strategies, and knowledge of language conventions, to correct errors, refine expression, and present their work effectively
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1
Name
Address
(Month, Day, Year)
Prime Minister
The Council of Canadians
Email: …………………….
Dear Prime Minister;
It is an honour to write this letter to the honourable Prime Minister Trudeau, as a member
of the Council of Canadians in the fight for equal and free access of all individuals to clean water.
There have been controversies regarding water issues among various First Nations for various...


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