Description
Assignment...
1. The Project Management Body of Knowledge published by the Project Management Institute identifies five process groups. Briefly identify and describe each of these five process groups and provide examples of activities that would be performed in each of the process groups.
2. Describe the relationship between portfolios, programs, projects and sub-projects. Research a company online and discuss their portfolios, programs and projects (and possibly also sub-projects). In your opinion, does this organization of projects allow them to manage their projects more effectively. Why or why not.
3. Describe the relationship between the strategic planning process and project selection in a firm. Be sure to mention company mission and vision statements. What is the mission and vision of the company you researched in answering question #2.
4. Describe how the culture of an organization can influence the approach that a project manager takes to plan for a project. Has an organization's culture influenced the way that you approach your current job or previous job(s)? How?
5. Explain the parts of a typical project charter? In your opinion, what are the three most important elements? How will these help you plan your project better?
6. List and describe at least four organizational culture characteristics that increase the likelihood of project success and tell why each is helpful.
Explanation & Answer
Attached.
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Running Head: PROCESS GROUPS
Process Groups
Institutional Affiliation:
Date:
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PROCESS GROUPS
Question #1
Five Process Groups
The success of a project requires not only strong leadership skills but also requires one to
incorporate an integrative approach to processes for effectiveness. The Project Management
Body of Knowledge provides a best practice of dealing with challenges that come with project
management through five essential process groups. These process units can be applied across
many industries and can be duplicated from one project to another (Kerzner 2013). The five
process groups include;
Initiating process group
It is the first process which helps the organization to set the vision of what is to be
achieved. At this stage, the project is formally authorized followed by definition of initial scope
and identification of stakeholders. Stakeholders are crucial, and about how well they are
identified, they can lead to the fall or success of the project. At this stage, the project is
authorized while also the project manager is chosen by the management.
Planning process group
The total scope of the project is established at this stage. Through the more detailed
planning process, which is referred to as progressive elaboration, all documents about the project
are developed during this process. There are about twenty-four processes involved in planning,
and it is the responsibility of the project team to choose which one to use. Putting together all the
project infrastructures required is a significant activity in this process.
Executing process group
PROCESS GROUPS
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The planning process produces a plan that is then to be performed. At this stage, the
project team gets into work where the program helps to keep the team on track while the project
manager coordinates all the resources. Due to the importance of the team in the project, the
manager also has the task of keeping them together through team-building. Communication with
stakeholders and procurement team is also crucial at this stage.
Monitoring and Controlling process group
The process involves implementing some changes in the project, addressing on-going
budget issues and preventing unforeseen circumstances that may cause the team not to achieve
the goal of the project. Monitoring and controlling process demand constant vigilance, tracking,
record keeping and reporting to keep the project on track.
Closing process group
As the name suggests, this is the final process which involves bringing a project to a
successful close on time and within stipulated budget limits. Best practice demands that the
effort put in other processes be evident in the closing process. Activities in this process include
the manager archiving records, making payments and also closing contracts.
Question #2
Relationship between Portfolios, Programs, Projects, and Sub-Projects
The relationship between portfolios, programs, projects and sub-projects is based on what
each of these aspects is. According to PMI, portfolio refers to a collection of both projects and
programs or other works th...
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