Description
Instructions Summary: Click on the Rubric link for full details.
In the last unit you looked at the site inspection process and you had some experience creating a step-by-step list of tasks that must be completed in creating a successful event. Now you will have an opportunity to evaluate a novice event planner’s event that has not turned out well to determine what went wrong and why.
In a minimum 2–3 page APA formatted document and in the Event Planning Guide respond to the following scenario:
In this Assignment you will be using your Event Planning Guide to evaluate an event that became a fiasco. You will view the presentation and comment in the Event Planning Guide as you view it.
Based on one of the guest’s account of the event below, your reading to date, and the Event Planning Guide address all the Checklist items below.
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Explanation & Answer
Attached.
[AB270: Advanced Meeting Planning]
Event Planning Guide
You may refer to this Event Planning Guide. However, there may be some missing items, which you should
already be aware of from your work in these first three units:
Basic Information
Event Name
Unravelling of AI
Event Date/Time / Weather
Friday, Afternoon
Are Weather plans/ Contingency Plans Necessary?
Since it would be at an institutional hall that’s
already covered
Site Inspection /Event Location
Event site was not inspected
Speakers or Special Guests
Intel Speakers and ambassadors of the intel
program in the institution
Expected Attendance Children /Adults?
Adults especially students ,they will be made more
knowledgeable about intel
What other Events are Scheduled, If in a public
area at this time?
Physical Information
Yeah there are other events scheduled.
[AB270: Advanced Meeting Planning]
Will you need tables, chairs,
Yes
podium etc.?
If so, What do you need?
Tables and chairs are required since people are expected to show up
with their laptops.
How many do you need?
Approximately 60
How would you like to have them
Systematic order
arranged?
Will you be serving food or
Yeah food would be served.
Beverages? Are there age
Appropriate Meal Preferences?
Do you plan to serve alcohol?
No
Do you expect guests with special
Not in our plans
dietary needs?
Will you use an outside Vendor
Yeah who will just bring the food
caterer?
Will you need any audio/ Visual
yes
equipment?
If so what equipment will you
need?
Audio as well as a projector
[AB270: Advanced Meeting Planning]
Will you need someone to help
Yeah
you run the equipment?
Preparing the Function Arena
How complete is your set up?
The set up will be completed Thursday evening
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