The Lord Chamberlain is commanded by The Queen to invite you to...
THE CEREMONY OF THE MARRIAGE OF
His Royal highness
Prince Henry Charles Albert David, KCVO of Wales
&
Miss Rachel Meghan Markle
In Westminster Abbey
On Friday, 12th June 2020 at 11:30 o’clock a.m.
Protocol Plan Organized By:
Kaitlyne Steele, Sabrina Probst, Kelli Riccio, Erin Sheehan and Aracelis Salce
Event Details
TYPE OF EVENT
Royal Wedding Ceremony
DATE
Friday, June 12, 2020
TIME
11:30AM
LOCATION
Westminster Abbey
20 Deans Yd
Westminster
London SW1P 3PA, UK
Goals and Objectives
●
Follow Royal protocol and Order of Precedence when creating seating chart and
ceremony logistics
●
Maintain the safety of Bride and groom, their families, friends and honored guests
for the duration of the ceremony, their transport to the ceremony and after
departure
●
Create a smooth transition from wedding party and Royal Family’s journey to
ceremony, the ceremony procession and transport back to Buckingham Palace
●
Promptly educate the Markle Family prior to wedding date on ceremony etiquette
and proper procedures
●
Assist Wedding Party on proper placement within ceremony
●
Create standard Security plans for safety of all guests within the Abbey
●
Cooperate with Royal Security and local police in order to maintain and control
crowd management of the public
●
Conduct standard pre-security checks within Ceremony Rehearsal and morning of
wedding
●
Ensure security plans align with Personal security for Royal family and
international dignitaries
City Map
Royal Residences
Buckingham Palace | Official residence of Queen Elizabeth and Prince Philip
St. James Palace | Household offices for members of Royal Family, Event space
Clarence House | OfficiaL Residence of Prince of Wales and Duchess of Cornwall
Kensington Palace | Official Residence of Prince Harry
Nottingham Cottage | Located on the grounds of Kensington Palace & Official Residence
of the Duke and Duchess of Cambridge
London Landmarks
Piccadilly Circus | Road Junction and Public Space
Admiralty Arch | Landmark Archway
Nelson’s Column | Monument
Banqueting House | Only remaining component of the Palace of Whitehall
Big Ben | Great Bell Clock of Westminster
HM Treasury | Government’s economic and finance Ministry
Palace of Westminster | House of Commons and House of Lords (Parliament)
Carriage Route
To the Ceremony
Transportation for the Bride + Groom
Transportation to the Ceremony:
Similar to Prince William’s wedding, Prince Harry will journey alongside his brother from
his residence of Kensington Palace to Westminster Abbey the morning of the wedding
ceremony. The two will journey in a state limousine driven by a member of the Royal Staff.
Following the vehicle will be members of Royal Security in a standard black SUV.
Wedding of William + Kate, Princes travel to Buckingham Palace
Prince Charles and Camilla will donate their 1977 Rolls Royce Phantom VI for Meghan’s
transportation to Westminster Abbey. Waiting for confirmation if family member will
escort her to the church.
As seen in Image, Princess Kate also utilized the same Rolls Royce for her wedding to
Prince William
Transportation from the Ceremony:
In Memory of William and Harry’s Mother, Princess Diana, the newlyweds will leave
Westminster Abbey in the 1902 State Landau. This carriage was used to transport, then
married couple, Princess Diana and Prince Charles to Buckingham Palace after their
wedding in 1981, and then reused five years later for Prince Andrew’s wedding to Sarah
Ferguson. More recently, this carriage was also used to transport newlyweds, Prince
William and Princess Kate, to Buckingham palace after their ceremony.
Due to unpredicted weather conditions and the couple’s first choice coach being
open-topped, a spare closed-top vehicle will be used for backup. For Prince William’s
wedding to Princess Kate, a glass coach built in 1881 for King George V’s coronation was to
be utilized for rain or other unknown weather conditions. The same glass coach was used
for Princess Diana’s and Sarah Ferguson transportation to their wedding ceremony and
for transportation to additional royal weddings:
● 1923: King George VI and Elizabeth Bowes-Lyon
● 1963: Princess Alexandra
● 1973: Princess Anne
Itinerary and Schedule
Friday, June 12, 2020
10:20AM: Members of foreign royal families arrive at the Abbey from Buckingham Palace.
1020AM: Brides mother and siblings leave Hotel for the Abbey. They arrive at the Abbey at
10:27AM
1025AM: Members of the Royal Family (except those listed below) leave Buckingham Palace
for the Abbey, arriving at 10:30AM
1030AM: The following members of the Royal Family leave Buckingham Palace for the Abbey
●
1 0:35AM: The Duke of York, Princess Beatrice, Princess Eugenie, The Earl and Countess
of Wessex, The Princess Royal and Vice Admiral Timothy Laurence Arrives at the
Abbey
●
10:38AM: The Prince of Wales and Duchess of Cornwall leave Clarence House,
arriving at the Abbey at 10:42AM
●
10:40AM: The Queen and the Duke of Edinburgh leave Buckingham Palace, arriving at
the Abbey at 10:45AM
●
10:48AM: The bridesmaids and pages leave Hotel, arriving at the Abbey at 10:55AM
●
10:51AM: The bride and her father (TBD if Father will escort her to Ceremony) leave
Hotel for Westminster Abbey in a black Rolls Royce
11:00AM: The marriage service begins and is relayed by speakers along the route. There will
also be big screens in Hyde Park and Trafalgar Square.
12:15PM: The carriage procession of the bride and groom with a Captain's Escort of the
Household Cavalry, followed by the Queen's procession with a Sovereign's Escort of the
Household Cavalry, leaves the Abbey for Buckingham Palace. The bride and groom will be
in the 1902 white State Landau, or the Glass Coach if it is raining.
12:30PM: The bride's carriage procession arrives at Buckingham Palace.
12:40PM: Members of the Royal Family and members of foreign royal families arrive at
Buckingham Palace.
12:40PM: Other guests for the reception arrive at Buckingham Palace.
13:25PM: The Queen and the bride and groom, together with their families, appear on the
balcony.
13:30PM: Fly-past by the Royal Air
Flight
Force and Battle of Britain Memorial
List and Profile of Participants
Bride, Groom and Family Members
Profile
Name
Relation to Bride/Groom
Prince Henry Charles
Albert David, KCVO, of Wales
Groom
Miss Rachel Meghan Markle
Bride
HM Queen Elizabeth II
Grandmother of the Groom
Sovereign
Prince Philip, Duke of
Edinburgh
Grandfather of the Groom
Charles, Duke of Cornwall
and Rothesay
Father of the Groom
Camilla, Duchess of
Cornwall
Stepmother of the Groom
UNKNOWN
Tom Markle
Father of the Bride
UNKNOWN
Doria Radlan
Mother of the Bride
Prince William, Duke of
Cambridge
Brother of the Groom
Catherine, Duchess of
Cambridge
Sister-in-Law of the Groom
UNKNOWN
Thomas Markle, Jr
Brother of the Bride
UNKNOWN
Samantha Grant
Step-Sister of the Bride
*Formalized Wedding Party yet to be determined
Forms of Greeting and Address
Position
Salutation in Letter
Oral greeting
Prince Henry Charles
Albert David, KCVO, of Wales
Your ROyal Highness
Your Royal Highness,
thereafter as “SIr”
Miss Rachel Meghan Markle
Miss Markle
Miss Markle
HM Queen Elizabeth II
Her Majesty Queen
Elizabeth
Your Majesty, and
thereafter as “Ma’am”
Prince Philip, Duke of
Edinburgh
My Lord Duke
Your Grace or Duke
Charles, Duke of Cornwall
and Rothesay
My Lord Duke
Your Grace or Duke
Camilla, Duchess of
Cornwall
Madam
Your Grace or Duchess
Prince William, Duke of
Cambridge
My Lord Duke
Your Grace or Duke
Catherine, Duchess of
Cambridge
Madam
Your Grace or Duchess
Tom Markle
Mr. Markle
Mr. Markle or Sir
Doria Radlan
Ms. Radlan
Ms. Radlan or Ma’am
Wedding Guest List
*Based on Prince William and Princess Kate’s Wedding Guest List
Demographics
● More than 40 members of foreign Royal Families
● More than 200 members of government, parliament and Diplomatic Corps
● Approx. 80 guests are drawn from Prince Harry’s charities, including some
individuals who are not in senior positions, who the Prince has known for some time
● 60 governors-general and realm prime ministers
● 30 members of the Defense Services
Members of the Royal Family
*Not presented in standard Order of Precedence, please see below for correct Order
HM The Queen
Prince Philip, Duke of Edinburgh
Prince Charles, Duke of Cornwall and Rothesay
Camilla, Duchess of Cornwall
Prince William, Duke of Cambridge
Princess Kate, Duchess of Cambridge
Prince George of Cambridge
Princess Charlotte of Cambridge
Prince Andrew, Duke of York
Princess Beatrice of York
Princess Eugenie of York
Prince Edward, Earl of Wessex
Sophie, Countess of Wessex
Lady Louise Windsor
James, Viscount Severn
Anne, Princess Royal
Vice Admiral Timothy Laurence
Zara Tindall
Mike Tindall
Mia Grace Tindall
Peter Philips
Lady Sarah Chatto
Daniel Chatto
Arthur Chatto
Samuel Chatto
David Armstrong-Jones, 2nd Earl of Snowdon
Serena Armstrong-Jones, Countess of Snowdon
Lady Margarita Armstrong-Jones
Charles Armstrong-Jones, Viscount Linley
Prince Richard, Duke of Gloucester
Brigitte, Duchess of Gloucester
Alexander Windsor, Earl of Ulster
Claire Booth, Countess of Ulster
Lady Davina Lewis
Mr. Gary Lewis
Senna Kowhai Lewis
Lady Rose Gilman
Mr. George Gilman
Lyla Gilman
Prince Edward, Duke of Kent
Katharine, Duchess of Kent
Lord Nicholas Windsor
Lady Nicholas Windsor
Albert Windsor
Leopold Windsor
Lady Helen Taylor
Mr. Timothy Taylor
Columbus Taylor
Cassius Taylor
Lady Eloise Taylor
Estella Taylor
George Windsor, Earl of St. Andrews
Sylvana Tomaselli, Countess of St. Andrews
Edward Windsor, Lord Downpatrick
Lady Marina Charlotte Windsor
Lady Amelia Windsor
Prince Michael of Kent
Princess Michael of Kent
Lord Frederick Windsor
Lady Gabriella Windsor
Princess Alexandra, The Honourable Lady Ogilvy
Mr. James Ogilvy
Julia Ogilvy
Alexander Charles Ogilvy
Flora Alexandra Ogilvy
Miss Marina Ogilvy
Zenouska Mowatt
The Lady Saltoun
Members of the Markle Family
Friends of Prince Harry and Miss Markle
Members of the Spencer Family
Charles Spencer, 9th Earl Spencer
Karen Spencer, Countess Spencer
Lady Kitty Spencer
Lady Eliza Spencer
Lady Amelia Spencer
Louis Spencer, Viscount Althorp
Lady Charlotte Diana Spencer
Lady Lara Spencer
Lady Sarah McCorquodale
Mr. Neil McCorquodale
Celia Rose McCorquodale
George Edmund McCorquodale
Emily Jane McCorquodale
Jane Fellowes, Baroness Fellowes
Robert Fellowes, Barron Fellowes
Members of Foreign Royal Families and Foreign Dignitaries
Members of Government, Parliament and Devolved Administrations
Representatives from the Church and Other Faiths
Senior Members of the Defense Services
Friends of the Royal Family
David and Victoria Beckham
Joss Stone
Rowan Atkinson
Sir Elton John
Mr. Galen Weston
Mr. Guy Ritchie
Order of Precedence
United Kingdom Order of Precedence
Men
The Queen
Prince Philip, Duke of Edinburgh
The Prince of Wales
The Queen's Younger Sons
Dukes of the Blood Royal
Prince Michael of Kent
Vicegerent in Spirituals (vacant since
1540)
Archbishop of Canterbury
Lord Chancellors
Archbishop of York
Prime Minister
Lord High Treasurer (in commission since
1714)
Lord President of the Council
Speaker of the House of Commons
Lord Privy Seal
Ambassadors and High Commissioners in
order of seniority based on dates of
arrival in the United Kingdom
Lord Great Chamberlain
Lord High Constable (vacant since 1521)
Earl Marshal
Lord High Admiral (in commission since
1828)
Lord Steward of the Household
Lord Chamberlain
Master of the Horse
[Successors of Dukes of the Blood Royal]
Dukes of England
Dukes of Scotland
Dukes of Great Britain
Dukes of Ireland created before 1801 (only
the duke of Leinster)
Dukes of the United Kingdom and Dukes of
Ireland created after 1800 (only the duke
of Abercorn)
Eldest sons of Dukes of the Blood Royal
Marquesses of England
Marquesses of Scotland
Marquesses of Great Britain
Marquesses of Ireland created before 1801
Women
The Queen
Queen Elizabeth, The Queen Mother
The Queen's Daughter
The Queen's Sister
Wives of Dukes of the Blood Royal
the Princess Alexandra of Kent, the Hon.
Mrs Angus Ogilvy
Duchesses of England
Duchesses of Scotland
Duchesses of Great Britain
Duchess of Leinster
Duchess of the United Kingdom and the
Duchess of Abercorn
Wives of the eldest sons of Dukes of the
Blood Royal
Daughters of Dukes of the Blood Royal
Marchionesses of England
Marchionesses of Scotland
Marchionesses of Great Britain
Marchionesses of Ireland created before
1801
Marchionesses of the United Kingdom and
Marchionesses of Ireland created after
1800
Wives of the eldest sons of Dukes not of
the Blood Royal
Daughters of' Dukes not of the Blood
Royal not married to Peers
Countesses of England
Countesses of Scotland
Countesses of Great Britain
Countesses of Ireland created before 1801
Countesses of the United Kingdom and
Countesses of Ireland created after 1800
Wives of the younger sons of Dukes of the
Blood Royal 22
Wives of the eldest sons of Marquesses
Daughters of Marquesses not married to
Peers
Wives of the younger sons of Dukes not of
the Blood Royal
Viscountesses of England
Marquesses of the United Kingdom
and Marquesses of Ireland created
after 1800
Eldest sons of Dukes not of the Blood
Royal
Earls of England
Earls of Scotland
Earls of Great Britain
Earls of Ireland created before 1801
Earls of the United Kingdom and Earls of
Ireland created after 1800
Younger sons Dukes of the Blood Royal
Eldest Sons of Marquesses
Younger sons of Dukes not of the Blood
Royal
Viscounts of England
Viscounts of Scotland
Viscounts of Great Britain
Viscounts of Ireland created before 1801
Viscounts of the United Kingdom and
Viscounts of Ireland created after 1800
Eldest sons of Earls
Younger sons of Marquesses
Bishop of London
Bishop of Durham
Bishop of Winchester
Other English Diocesan Bishops according
to their seniority of consecration
Suffragan and retired Bishops
Secretary of State, if a baron
Barons of England
Barons of Scotland
Barons of Great Britain
Barons of Ireland created before 1801
Barons of the United Kingdom, Barons of
Ireland created since 1800,
Lords of Appeal in Ordinary and Life Peers
according to their dates of appointment
or creation
Commissioners of the Great Seal (none
except briefly since 1850)
Treasurer of the Household
Comptroller of the Household
Vice-Chamberlain of the Household
Secretary of State, if under the degree of
a baron
Eldest sons of Viscounts
Younger sons of Earls
Eldest sons of Barons
Viscountesses of Scotland
Viscountesses of Great Britain
Viscountesses of Ireland created before
1801
Viscountesses of the United Kingdom and
Viscountesses of Ireland created after
1800
Wives of the eldest sons of Earls
Daughters of Earls not married to Peers
Wives of younger sons of Marqusses
Baronesses of England
Baronesses of Scotland
Baronesses of Great Britain
Baronesses of Ireland created before 1801
Baronesses of the United Kingdom,
Baronesses of Ireland created after 1800,
Life Peeresses, Wives of Lords of Appeal in
Ordinary, and Wives of Life Peers
Wives of the eldest sons of Viscounts
Daughters of Viscounts no married to
Peers
Wives of the younger sons of Earls
Wives of the eldest sons of Barons
Daughters of Barons,. Lords of Appeal in
Ordinary, Life Peers, and Life Peeresses not
married to Peers
Maids of Honour
Wives of Knights of the Garter
Wives of the younger sons of Viscounts
Wives of the younger sons of Barons
Wives of Baronets
Dames Grand Cross of the Order of the
Bath
Dames Grand Cross of the Order of the
Bath
Dames Grand Cross of the Order of St
Michael and St George
Dames Grand Cross of the Royal Victorian
Order
Dames Grand Cross of the Order of the
British Empire
Wives of Knights Grand Cross of the Order
of the Bath
Wives of Knights Grand Commanders of the
Order of the Star of India
Wives of Knights Grand Cross of the Order
of St Michael and St George
Knights of the Garter
Knights of the Thistle
Knights of St Patrick
Privy Councillors
Chancellor of the Order of the Garter
(office annexed to the bishopric of
Oxford since 1837)
Chancellor of the Exchequer
Chancellor of the Duchy of Lancaster
Lord Chief Justice of England (usually
ranks as a PC)
Master of the Rolls (usually ranks as a PC)
President of the Family Division of the
High Court (usually ranks as a PC)
Lords Justices of Appeal (usually ranks as
a PC)
Judges of the High Court in order of
appointment, irrespective of the Divisions
to which they are assigned
Younger sons of Viscounts
Younger sons of Barons and sons of Lords
of Appeal in Ordinary,
Life Peers and Life Peeresses
Baronets
Knights Grand Cross of the Order of the
Bath
Knights Grand Commanders of the Order of
the Star of India
Knights Grand Cross of the Order of St
Michael and St George
Knights Grand Commanders of the Order of
the Indian Empire
Knights Grand Cross of the Royal
Victorian Order
Knights Grand Cross of the Order of the
British Empire
Knights Commanders of the Order of the
Bath
Knights Commanders of the Order of the
Star of India
Knights Commanders of the Order of St
Michael and St George
Knights Commanders of the Order of the
Indian Empire
Knights Commanders of the Royal
Victorian Order
Knights Commanders of the Order of the
British Empire
Knights Bachelors
Wives of Knights Grand Commanders
of the Order of the Indian Empire
Wives of Knights Grand Cross of the Royal
Victorian Order
Wives of Knights Grand Cross of the Order
of the British Empire
Dames Commanders of the Order of the
Bath
Dames Commanders of the Order of the
Star of India
Dames Commanders of the Order of St
Michael and St George
Dames Commanders of the Order of the
Indian Empire
Dames Commanders of the Royal Victorian
Order
Dames Commanders of the Order of the
British Empire
Wives of Knights Bachelors
Companions of the Order of the Bath
Companions of the Order of St Michael and
St George
Commanders of the Royal Victorian Order
Commanders of the Order of the British
Empire
Wives of Companions and Commanders of
the Orders of the Bath, the Star of India,
St Michael and St George, and the Indian
Empire, the Royal Victorian Order, and the
British Empire
Members of the Royal Victorian Order (4th
class)
Officers of the Order of the British Empire
Wives Companions of the Distinguished
Service Order
Members of the Royal Victorian Order (4th
class)
Wives of Members of the Royal Victorian
Order (4th class)
Wives of Officers of the Order of the
British Empire
Companions of the Imperial Service Order
Wives of the eldest sons of the younger
sons of Peers
Daughters of the younger sons of Peers
Wives of the eldest sons of Baronets
Wives of the eldest sons of Knights
Vice-Chancellor of the County
Palatine of Lancaster
Recorder of London
Recorders of Liverpool and Manchester
according to priority of appointment
Common Serjeant
Other Circuit judges according to the
priority or order of their respective
appointments
Master of the Court of Protection
Companions of the Order of the Bath
Companions of the Order of the Star of
India
Companions of the Order of St Michael and
St George
Companions of the Order of the Indian
Empire
Commanders of the Royal Victorian Order
Commanders of the Order of the British
Empire
Companions of the Distinguished Service
Order
Members of the Royal Victorian Order (4th
class)
Officers of the Order of the British Empire
Companions of the Imperial Service Order
Eldest sons of the younger sons of Peers
Eldest sons of Baronets
Eldest sons of Knights
Members of the Royal Victorian Order (5th
class)
Members of the Order of the British Empire
Younger sons of Baronets
Younger sons of Knights
Members of the Royal Victorian
Order (5th class)
Members of the Order of the British Empire
Wives of Members of the Royal Victorian
Order (5th class)
Wives of Members of the Order of the
British Empire
Wives of younger sons of Baronets
Wives of younger sons of Knights
Standard Order of Precedence for Members of the Royal Family
*The Sovereign holds all right to alter the Order of Precedence, and can on case-by-case Basis
MEN
The Sovereign
Spouse (if Sovereign is Female)
The Sovereign’s Eldest Son
The Sovereign’s Younger Sons
The Sovereign's Grandsons
The Sovereign’s Brothers
The Sovereign’s Uncles
The Sovereign's Nephews
The Sovereign’s Cousins
WOMEN
The Sovereign
Spouse (If Sovereign is Male)
Queen’s Dowager (Living former Queen)
Wife of Eldest Son
Wives of Sovereign’s Younger Son
The Sovereign’s Daughters
Wives of the Sovereign’s grandsons
The Sovereign’s Granddaughters
Wives of the Sovereign’s brothers
The Sovereign’s sisters
Wives of the Sovereign’s Uncles
The Sovereign’s Aunts
Wives of the Sovereign’s Nephews
The Sovereign’s Nieces
Wives of the Sovereign’s Cousins
The Sovereign’s Cousins
Current Order of Precedence for Members of the Royal Family
MEN
HM Queen Elizabeth II
Prince Philip, Duke of Edinburgh
Prince Charles, Duke of Cornwall and
Rothesay
Prince andrew, Duke of York
Prince Edward, Earl of Wessex
Prince William, Duke of Cambridge
Prince Henry (Harry) of Wales
Peter Philips
James, Viscount Severn
Edward VIII (Deceased)
Prince Henry, Duke of Gloucester
(Deceased)
Prince George, Duke of Kent (Deceased)
Prince John of the United Kingdom
(Deceased)
David Armstrong-Jones, 2nd Earl of
Snowdon
George Lascelles, 7th Earl of Harewood
(Deceased)
Gerald David Lascelles (Deceased)
Prince Richard, Duke of Gloucester
Prince William of Gloucester (Deceased)
Prince Edward, Duke of Kent
Prince Michael of Kent
WOMEN
HM Queen Elizabeth II
Camilla, Duchess of Cornwall
Sophie, Countess of Wessex
Anne, Princess Royal
Zara Phillips
Princess Beatrice of York
Princess Eugenie of York
Lady Louise Windsor
Princess Margaret, Countess of Snowdon
(deceased)
Wallis Simpson (Deceased)
Princess Alice, Duchess of Gloucester
(Deceased)
Princess Marina of Greece and Denmark
(Deceased)
Mary, Princess Royal and Countess of
Harewood (Deceased)
Serena Armstrong-Jones, Countess of
Snowdon
Lady Sarah chatto
Patricia Lascelles, Countess of Harewood
Elizabeth Collingwood
Brigitte, Duchess of Gloucester
Katharine, Duchess of Kent
Princess Michael of Kent
Princess Alexandra, the Honourable Lady
Ogilvy
Venue
Westminster Abbey
Royal History at Westminster Abbey
1838: Queen Victoria, Britain’s longest-reigning monarch, is crowned in a five-hour
ceremony
1919: Princess Patricia of Connaught, Victoria’s granddaughter, marries Alexander Ramsay
at the Abbey. The first royal wedding held here in more than six hundred years
1947: Queen Elizabeth II marries Prince Philip
1953: Queen Elizabeth II is crowned in the first televised coronation
1997: Princess Diana’s funeral service is held at Westminster Abbey, a ceremony watched by
millions
2010: Buckingham Palace announces plans for Prince William to marry Kate Middleton at
the Abbey on April 29, 2011
2011: Prince William marries Princess Kate
Venue Set up
*The Venue would be set up by the staff at Westminster Abbey for the ceremony
*The staff of Buckingham Palace would set up for the Reception
Aid with cost by using already employed workers to work the wedding
Save funding on taxpayers as well as the Royal Family
6:00AM: Staff arrives at venue
6:10am - 6:30AM: Briefing of staff before set up
6:45Am: set up begins
7:00Am: floral arrangements begin to arrive
7:30AM: Floral arrangements are set up in proper places
8:30AM - 10:00am: Floor runner and venue accents are put up
10:00am - 11:00am: All seats and fixtures are cleaned and Polished for final touches
*Below is the Westminster Abbey Seating Arrangements from Prince William and Princess
Kate, Duke and Duchess of Cambridge’s Wedding Ceremony. Due to Prince Henry (A.K.A. Harry)
and girlfriend not being formally engaged, there has yet to be an organized seating
arrangement. Within this structure, Miss Markle’s family will replace the Middleton
invited family and friends.
Security Timeline
7:00 AM: police officers begin to make sure that the wedding route is clear of any hazards
or potential hazards.
8:00Am: Officers make sure that lift drains to make sure they are empty, clean the inside
of lamp posts, and remove pedestrian cross walk buttons.
9:45 AM: Around 5,000 security, police officers, snipers, and undercover officers get into
their placement on the wedding route and at the wedding venue.
10:20 – 10:51AM: guest start arriving at Westminster Abbey from Buckingham Palace.
11:00- 12:15 AM: wedding service
Security becomes higher around the wedding venue.
● During the ceremony, there are screens and speakers projecting the wedding
ceremony at Hyde Park and Trafalgar Square. Officers make sure that there are no
issues with crowd control, rioting, or violence.
12:15- 12:40 AM: Newlyweds and guests leave for the reception. Security follows close by
these cars so they can make sure that they arrive at the reception safely.
officers on the wedding route check to make sure there are no potential hazards for
departure to the reception.
1:25 PM: while the bride and groom, with their families, appears on the balcony and watch
the Royal Air Force fly by, security is surrounding the building where the reception is
held so that there can be no harm done to the royal family.
*Above shows a police escort to Westminster Abbey
General Wedding Cost
Cost
details
Security (external)Armed police, mounted
police, and diplomatic
protection
Estimated $32 million
most of security is for the
safety of the public viewers
Security (internal)Royal family security,
During event security
Estimated $11 million
Provided by the queen
Initial security checks
Estimated $10 million
Pre checks of london days
prior to event
paid by taxpayers
the event is at high risk of
external threats
Street Clean up
Estimated $43,000.00
Public viewers of the
entrance to the venue and
the celebrations that take
place before and after the
wedding
mass clean up will be
necessary
TransportationOfficials & wedding party
Estimated $110,000.00
Armored cars, flights, suvS
etc.
safe, secure and prompt
transportation between
checkpoints is crucial
Service venue
Estimated $5,000.00
Westminster Abbey capacity
is 2,200 people
700 year old landmark
Wedding cake
Estimated $40,000.00
Cakes by Carmela will
providing the Traditional
fruit cake
Total flower arrangement
cost
Estimated $240,00.00
Shane Connolly & company
will oversee all floral
arrangements
Mostly lily-of-the-valley
will be used
has done floral
arrangements
photography
Estimated $10,000.00
Photographer will be
arranged to do
pre-ceremony wedding,
during and after photos.
invitations
Estimated $4,000.00
Estimated up to 1,000 guest
or more
Traditional style of
invitation will be sent to
guest
Food & beverage
Estimated $230,000.00
Mostly finger foods will be
served at reception
Buckingham palace’s
kitchen is not equipped to
serve more than 150 people
Between 20 - 25 different
passed hor d'oeuvres
Staff
Estimated $1,600,000.00
Staffing for before, during
and wrap up procedures
will be needed
Security, F&B staff,
planning staff etc.
Donations
who
bride’s family
amount
Estimated $270,000.00
Use/explanation
Provide hotel for bride,
jewelry, outfits, and
wedding gown.
Includes the cost of
hosting the after ceremony
wedding party
Royal family will not cover
items of ‘dual-purpose’ for
bride
Father of the Groom
(Prince of wales)
Estimated $430,000.00
Queen of england
(grandmother of the
groom)
Estimated $300,000.00
Honeymoon transportation, lodging,
F&B
Funding Issues
TaxPayers and the Royal Wedding:
Primarily the Royal Wedding is funded by the Taxpayers of London. A royal Wedding can
have an extreme high cost, with the consideration of security alone the bill would be
substantially high. Security and street clean up are two components that are covered
by taxpayers.
Even though most citizens of London do not mind paying their hard earned money for
the wedding. The cost of this Royal Wedding will aim to be easier on the pockets of
citizens. Including with the Royal Family covering a major of the expenses for the
wedding.
Looking at past Royal Weddings, the estimated cost of Prince Charles and Princess
Diana’s wedding was $110 million.
Family of the bride
The family of the bride is not royalty or of wealth. Even though, the bride’s father has
A career in the film industry. The family’s ability to be able to aid the Royal Family in
the cost of the wedding is minimal. Leaving more cost for the family and taxpayers.
Staffing Needs
* staffing at every aspect of the ceremony and events are crucial to assure a pleasant and
successful environment for all guests and participants.
Security - Internal and External
Details
PoliceArmed, mounted police,
crowd control
Police will be posted at
varies stages of the
transitions from
Buckingham Palace to
Westminster Abbey
During the ceremony, the
safety of the facility and
the guest inside should be
priority
where
Lined along the crowds
Leading the procession to
the ceremony
Following the rear of the
procession
5,000 police will be involved
Police will be patrolling
the streets to assure
safety of the citizens and
well wishers
Preparing for the
departure of the guest
from the ceremony
Assuring safe arrival
through crowds to
reception
Initial Security Checks by
City Police
Security checks and screens
are done as early as a week
in advance from the date
All checks are lead by City
Police and will be verified
with head coordinator and
Royal Security
Bomb Sniffing dogs will aid
police
Initial security checks will
start a week and a half in
advance, but only
broadcasting that the
searches will start the
week before***
Searches are done every
early morning between 3 am
- 5 am
200+ officers will be needed
TransportationArmored Cars for officials
Checks will happen at
following locations:
All major landmarks &
tourists points along the
path of procession
Buckingham Palace
Westminster Abbey
All major transportation in
London
for the initial sweeps
Cars are needed for high
profile Officials that will
be in attendance
Trained Professionals will
be hired to drive these cars
and will be given proper
protocol procedure due to
specific emergencies
Food & Beverage
Details
Chefs
Passed Hor D'oeuvres will
be passed stated above**
Where
the reception
21 chef that are employed
at Buckingham Palace will
be preparing varies hor
d’oeuvres
Servers
Servers will be prepared for
service and will arrive 4
hours prior to the
Before and During the
reception servers are
required
beginning of the reception
Training for the reception
will be held Wed., June
10th, 2020
All servers are required to
be fully dressed in proper
uniform upon arrival
Proper training of staff
will take place at
Buckingham Palace
Approx. 150 servers
Servers will be passing hor
d’oeuvres, tarts and
champagne
Dishwasher
Constant flow of
glassware, serving trays,
tools etc. is important
Will aid in the cleanup
process
Staffing at least 3
dishwashers
Work Cited
2010, 12:57PM GMT 23 Nov. "Royal Wedding: Westminster Abbey's 1,000 Years of Royal Tradition."
The Telegraph. Telegraph Media Group, n.d. Web. 07 Feb. 2017.
2011, 10:20AM BST 27 Apr. "Royal Wedding Timetable." The Telegraph. Telegraph Media Group,
n.d. Web. 07 Feb. 2017.
Foster, Max. "Historic Carriage to Transport Prince William and His Bride." CNN. Cable News
Network, 22 Mar. 2011. Web. 07 Feb. 2017.
Groggel, Greg. "Royal Wedding Planning: The Dress, the Guests, the Bachelor Party?" ABC
News. ABC News Network, 01 Dec. 2010. Web. 07 Feb. 2017.
Hartley-parkinson, Richard. "No Stone Unturned: The Massive Operation to Protect Prince
William and Kate along the Royal Wedding Route." Daily Mail Online. Associated
Newspapers, 28 Apr. 2011. Web. 07 Feb. 2017.
"HM Treasury." HM Treasury - GOV.UK. N.p., n.d. Web. 07 Feb. 2017.
Kim, Susanna. "Royal Wedding: Kate Middleton's Family Chips In but Security Most Costly."
ABC News. ABC News Network, 29 Apr. 2011. Web. 07 Feb. 2017.
Mirror.co.uk. "Royal Wedding Schedule: Minute by Minute Timetable." Mirror. N.p., 03 Feb. 2012.
Web. 07 Feb. 2017.
“Order of Precedence in England and Wales." Order of Precedence in England and Wales.
N.p., n.d. Web. 07 Feb. 2017.
Rebecca English for the Daily Mail. "Prince Charles Gets a 11% Pay Rise from the Taxpayer
(well All William and Kate's Royal Tours Don't Come Cheap)." Daily Mail Online.
Associated Newspapers, 30 June 2012. Web. 07 Feb. 2017.
Reporter, Daily Mail. "Dress Rehearsal at Dawn: Hundreds of Servicemen Stage Spectacular
Trial Run for Kate and William's Big Day." Daily Mail Online. Associated Newspapers,
23 May 2011. Web. 07 Feb. 2017.
Revolvy, LLC. ""Order of Precedence in England and Wales" on Revolvy.com." All Revolvy
Quizzes. N.p., n.d. Web. 07 Feb.
2017.
Robert Verkaik for The Mail on Sunday. "Middletons Go Home ... £250,000 Poorer: Family's
Huge Bill for Hotel, Banquets, Outfits and Jewellery." Daily Mail Online. Associated
Newspapers, 01 May 2011. Web. 07 Feb. 2017.
"Royal Residences: St James's Palace." The Royal Family. N.p., 31 Jan. 2017. Web. 07 Feb. 2017.
"Royal Residences: Buckingham Palace." The Royal Family. N.p., 05 Jan. 2017. Web. 07 Feb. 2017.
"Royal Wedding: Prince William to Arrive at Westminster Abbey 45 Minutes before Kate
Middleton." The Telegraph. Telegraph Media Group, n.d. Web. 07 Feb. 2017.
"Royal Wedding Transportation Revealed." Celebrity Bride Guide. N.p., 15 Dec. 2015. Web. 07 Feb.
2017.
"Royal Wedding: Queen and Charles 'to Pay Their Share' of the Bill." The Telegraph.
Telegraph Media Group, n.d. Web. 07 Feb. 2017.
Event Details
TYPE OF EVENT
THE ANNUAL COLOR FESTIVAL
DATE
FRIDAY, OCTOBER 5, 2018
TIME
11 AM
LOCATION
MALIBU FAMILY WINES
28001 DOROTHY DR
AGOURA HILLS, CALIFORNIA, US
The Annual Color Festival in Los Angeles is takes place after the main event which
will be the CicLavia event, and it will be on the street of Los Angeles. The occasion
will involve different performances, and it is expected to attract huge crowds just like
in the past. The event will take place in the famous Malibu Family Wines, and more
than seven thousand tickets have already sold. The reason for choosing this venue is
because of its capability to host indoor and outdoor activities which will be more
convenient to the customers. The event is organized on a day which will not have a lot
of activities so that the local people can have the time to come and enjoy themselves.
The set date will not have any curfew or sundown restrictions as the event manager has
got the necessary certificate from the local authority. With the place operating
throughout the day, there will be no restrictions on the time in which the guests will
check in or leave.
Goals and Objectives
The purpose of the event is to meet and accommodate more people than the
previous one. Then will get higher profit.
Famous musicians and performers have been invited to entertain the crowd.
Different performances from the invited comedians and musicians will even make
the event to be more fun.
All the people who attend will be provided with different colors so that they can
make the event more fun.
The splashing of color to the attendant will ensure that the goal and objective of
the events are realized. It is because the sole reason to prepare the event will be
entertaining and accommodating and many people as possible.
The security provided by the manager and the club itself will make the place to be
safe thus minimizing any kind of destruction or disturbance throughout. People will
be searched before they access the premise to enhance security, the security team
will not allow weapons in the events.
The people will be allowed to buy tickets at the door.
The leaving time for all people will be at 6.am in the morning which is the time the
event will end. This will give a room for the other shift in the hotel to prepare itself
for the normal routines.
Type of the Event
It will be a media and entertainment event as it will include performances,
interaction, and having fun. All the media houses will also be allowed to a team of two
provided with a ticket by the event manager. On the other hand, efficient management
system in the event will ensure that it is possible for people to make presentations or
another form of entertainment. This kind of event is prepared for profit-making, and
the event manager expects to get huge returns despite inviting high-level performers.
There will be no politics or any additional presentation as it will be a pure entertainment
event for the people in Los Angeles.
List and Profile of the Participants
The event will be an all-inclusive event with and race or color will not be a
determinant for attendance. The tickets will be required at the gate and the people aged
18 years and below will not be allowed in the venue. This is because of the nature of
the event and restrictions from the local authorities. Different performers will perform
in the event, three major artist and two deejays will grace the occasion. Maroon 5 will
be the biggest group to entertain the crowd, the other performers will be Ice-T, Miley
Cyrus, and Murs. The event will also have two main Deejays who will be DJ Ghastly
and also DJ Kayzo, Carnage has also confirmed to attend the event at the late hours.
PROFILE
NAME
Maroon 5
Ice-T
Miley Cyrus
Murs Wonder
DJ Ghastly
DJ Kayzo
Order of Precedence
The ranking participant will be Miley Cyrus who will entertain the guests with her
music. The ranking guest will be the governor Jerry Brown of California who will lead
the participants in the simultaneous color throwing. The management of the MALIBU
FAMILY WINES will be included in various parts of the event as the sponsors.
Government officials as well as celebrities will be allowed to speak during the event.
The entire place will be covered with festival decorations, the seats will be arranged
with name tags of various artists and participants who come early will chose to seat at
their favorite artist’s section. The tables and seats of the guests will be named after the,
and at the VIP area
Forms of greetings and address
POSITION
SALUTATION
IN ORAL GREETINGS
LETTER
MAROON 5
THE MAROON 5
THE MAROON 5
ICE-T
MR. ICE-T
MR. ICE-T
MILEY CYRUS
MS. CYRUS
MS. CYRUS
MURS WONDER
MR. WONDER
MR. WONDER
DJ GHASTLY
DJ GHASTLY
DJ GHASTLY
DJ KAYZO
DJ KAYZO
DJ KAYZO
The guests will be introducing by the MC, they will be allowed to handshake
participants as they are arriving at the venue. Most of them will be allowed to mingle
with their fans and even dance with them on stage. Handshaking will be less formal
because it is mostly an entertainment event.
Itinerary and schedule
FRIDAY, OCTOBER 5, 2018
8-10 AM: arrival of the police officers at the MALIBU FAMILY WINES to patrol the
area
10-11 AM: arrival of most of the attendants, movement in and out is not restricted; they
are still allowed to arrive at their own time
11-12 AM: arrival of the invited artists at the MALIBU FAMILY WINES at different
times
12-3 PM: performances by different artists following a prepared schedule
3-9 PM: everyone comes for a simultaneous throw of various colors with various
entertainments
9 PM: departure of the invited guests
10 PM: departure of the attendants (attendants are allowed to depart at anytime as they
please at the night to 6 am in the morning.)
The site or the venue
The chosen site will have the capacity to of accommodating more than ten thousand
people but the security and budget provided will cater for eight thousand people
maximum. The VVIP and the artist will share the same dais and they will be able to
interact freely. For the VIP, their dais will be next to the one shared by the VVIP and
the artist although their interaction will be limited. All the two tents will be equipped
with seats for the entire people who will sit in this place. There will also be space for
entrance and at the same time, they create an enough space for all to interact and dance.
There will also be a bar in the VVIP and VIP dais hence they will enjoy better service
with the artists. There will also be small tables in the VVIP region so that they can place
their drinks and personal belongings. More security will also be provided in these areas
and the use of tags will ensure that no unauthorized people can access the place. Both
the VVIP, artists/ and the VIP will share the same parking but a big consideration will
be provided to the artists. As stated, the event will not accommodate any kind of politics.
The hotel always as well-developed stands for VIP use and it will not be hard to plan
for such.
Security timeline
8:00 AM: the police officers start making round in the venue to ensure that it is free
of any possible hazards
10:00 AM: police officers ensure that the venue is empty before anyone gets in; this
is with an aim of ensuring that no one gets in before everyone else for devious
purposes.
11:00 AM: as attendants begin making their way in to the place, they are thoroughly
checked at the entrance for their IDs and to ensure they do not have any illegal and
hazardous object.
1:00 PM: more than 1000 police officers as well as undercover will be deployed in
various parts of the event to ensure security is maintained.
1:00 PM- 3:00 PM: arrival and performances of the guests
The security becomes tighter at this period
•
There will be screens all over the place making it easy for the police officer
to note a mishap.
•
Anybody spotted to cause any violence of disturbance will be thrown out of
the event immediately
•
Police make continuous rounds on the place to make tome everything goes
smoothly.
9.00- 10.00 PM: the invited artists leave the venue escorted by the police; their cars
are followed closely to ensure that they get out of the area safely. After the departure
of the guests, attendants will also be allowed to move out of the place with
supervision of the officer to ensure that nothing rowdy takes place.
The local government will provide security in terms of use of weapons because
there will be no weapons in the event. The hired security will involve a team of 120
people who will be located strategically to maintain peace. The security will take care
of any conflict and at the same time ensure that the artists are safe. The reason to limit
the number of people to attend the event is due to the fact that the available security can
only accommodate a specific number of people. Thus, the management felt that it is
necessary to ensure that the people are secure. Thus, the gates will be locked when the
right number of people is reached. The management of the hotel will also ensure that
they provide security to the bartenders in terms of cash management. For the event to
be safe, every guest has to be provided with ID for the gate pass. This will ensure that
all the people accessing the artist are screened thus making them to be secure. The
people on the terraces will have a different gate to access venue. The VIPs, VVIPs, and
the artist will share the same gate. This will ensure that the people do not harass the
VIP when they are entering the venue. The security on the VIP gate will provide access
to the VIP even if they came late.
The only requirement will be having the ID or the ticket, the number of VIPs will
only be limited so that better and quality service can be provided. For the regular people,
once the required number has been attained, the security will lock the gate so that any
kind of stampede can be prevented. The management of the hotel will be required to
provide its employees with job tickets so that they can be permitted to access certain
areas. The only service form the hotel will be allowed in the venue and outside vendors
will not be allowed. For the VIP areas, the hotel will direct the best workers to serve
them. This will ensure that they feel that the value of their money has been utilized. The
main bar will also be open for the regular people to access any kind of service provided.
This will be different from that of the VIP as they will be provided these services on
their tables. In the gate, more security will ensure that the regular people entering the
venue do it in a systematic manner.
Briefing for principals and staff
A rehearsal will be planned before the main event by the event hosts, Murs will
attend the event early enough and is expected to take the attendants through the
entertainment and gifts period. The VIP will be escorted by their security as well as the
police officers present. The vent will be less formal so handshakes and greetings will
not be restricted.
Staffing needs
Staffing is very important in ensuring that everything in the vent runs smoothly and
the participants and guests get satisfied.
Staff
Details
Place
Police officers
They will me making rounds at the Around the facility of the event,
venue before the start of the vent.
Along the corridors and in
The police will ensure the safety between the participants.
of the guests and the participants.
Escorting the guests and VIPs to
The police will be amongst the their major seats and as they leave
participant to ensure that there are the venue
no mishaps
Transportation personnel Cars will be required to transport Trained
personnel
will
be
invited guests to their places, this mandated to look for the best cars
applies o guests who will fly in to and take care of the transportation
the country.
Chefs,
servers
dishwashers
sector
and The entire place will be busy with At the reception, chefs will be
food flowing in, glassware and required to be present as well as
new orders. This will need a team the servers. Dishwashers will be
of chefs, servers and dishwashers present all through as well
working together to ensure that because there will be a constant
everything
effectively.
flows
fast
and flow of orders.
Funding Issues
The festival will be funded by non-profit organization Rajasthan Assn from North
America which has an aim of promoting the culture. The event will not be very costly
because they are given at a subsidized rate, entry for children is free, and couple entries
are reduced by 10%. Even though the residents of Los Angeles do not mind digging
into their pockets and pay for the festival, the aim of the festival s to bring people
together regardless of their abilities to pay for the event.
The elements of the protocol plan that will incur costs include the invited guests
who will have to be compensated for their attendance and entertainment. The chefs,
servers and dishwashers will be paid by the event organizer as well. Dietary
requirements will require additional amount of cash as well as the transportation and
assisting personnel. Most of the funds used will come from the donations as well as the
money from sold color powders during the event.
General budget
Service
Costs
External security
$1,000
Internal security
$1, 000
Venue clean up
$500
Transportation of the guests
$2, 000
Service venue
$500
Staff
$1, 000
Food and beverage
$500
SEE 3041 Protocol Plan Rubric
REVIEW THE SAMPLE PROJECT
Supports SEEM Outcome
of Communication &
Strategic Planning
Date & Time
Score: __3.5___/5
Goals & Objectives for
Event
Score: ____3.5___/5
Type of Event
Excellent/Exceptional
4-5 points
Good/Acceptable
2-3 points
Improvement Needed
1-2 points
Not Submitted/Failed
0-1 point
Accurately identified all of the elements
necessary regarding date & time with full
knowledge of holidays, restrictions, agendas,
and so forth.
Identified most of the staff
elements necessary regarding
date & time with full knowledge
of holidays, restrictions, agendas,
and so forth.
Identified some of the elements
necessary regarding date & time
with full knowledge of holidays,
restrictions, agendas, and so forth.
Accurately identified Goals (destination,
intangible) for at least 4 stakeholders and
provides 2-3 objectives (road
map/specific/for how to reach those goals)
for each stakeholder goal. Goals & objectives
are solid and in SMART format
Identified Goals (destination,
intangible) for at least 3
stakeholders and provides 2-3
objectives (road map/specific/for
how to reach those goals) for
each stakeholder goal. Goals &
objectives are average and
somewhat in SMART format.
Identified Goals (destination,
intangible) for at least 2
stakeholders and provides 1-2
objectives (road map/specific/for
how to reach those goals) for each
stakeholder goal. Goals &
objectives are ok though lacking in
SMART format.
Accurately identifies type of event, all
components of the event, and any themes.
Identifies most of event, its
components/themes.
Identifies some of the event and
its components/themes.
Identified few elements
necessary regarding date & time
with full knowledge of holidays,
restrictions, agendas, and so
forth, or didn’t go beyond
providing any info but date/time.
Made an attempt at Goals
(destination, intangible) for at
least 1 stakeholder and provides
1-2 objectives (road
map/specific/for how to reach
those goals) for each stakeholder
goal. Goals & objectives are
superficial and do not follow
SMART format.
Provides a superficial or nonexistent discussion of the event
and its components/themes.
Accurately identified all of the various
stakeholders (internal & external), funders,
sponsors, entourage of VIP, attendees, and
their demographics
Identified most of the various
stakeholders (internal &
external), funders, sponsors,
entourage of VIP, attendees, and
their demographics
Identified some of the various
stakeholders (internal & external),
yet demographics if provided are
superficial
Accurately identified all of the Precedence
requirements for this event including: ranking
participant & his/her role, ranking guests &
their role(s), who must be included in various
parts of event, who will do meet/greet and
speak, & seating arrangements.
Identified most of the
Precedence requirements for this
event but does not capture all
details.
Identified some of the Precedence
requirements for this event but
overlooks several details.
Accurately identified all of the Forms of
Address & Greeting with detailed instructions
for introductions, handshakes,
acknowledgements, and escorting; includes
Identified most of the Forms of
Address & Greeting with average
instructions for introductions,
handshakes, acknowledgements,
and escorting; includes official
Identified some of the Forms of
Address & Greeting with average
instructions for introductions,
handshakes, acknowledgements,
Score: ___4____/5
List & profile of
participants, including all
types of stakeholders
Score: ___5____/5
Precedence
Score: ___5____/15
Forms of Address &
Greetings
Score: ___7____/10
Identified few of the various
stakeholders (internal &
external), demographics not
provided or are too superficial
and without depth or nonexistent.
Identified few Precedence
requirements for this event, yet
details are non- or almost nonexistent.
Who are they? What are their
names? Governor? I do not see
him or the sponsors listed as
participants. Remember you are
the planner not an attendee.
Identified few of the Forms of
Address & Greeting with average
instructions for introductions,
handshakes, acknowledgements;
superficial or missing details.
Itinerary & Schedule
Score: ___5____/10
Site
Score: ___8____/10
Security
Score: __12_____/15
Briefing for Principals &
Staff
Score: __5_____/15
Overall look, flow,
content, grammar &
spelling
official greeter or escort based on rank or
guest and principles.
Accurately develops the itinerary & schedule
with all that must be accomplished in detail
including whether anthems or music must be
played & if a benediction is required; includes
any necessary F&B.
greeter or escort based on rank
or guest and principles.
Develops most of the itinerary &
schedule with most of the detail
that must be accomplished.
Accurately justifies and details why this site
was selected, why it is appropriate, how/why
it meets event objectives, determines
whether there are political or philosophical
conflicts due to site/facility. Discusses inhouse or external support services/personnel
for event, stage and seating requirements,
whether a receiving line is necessary or why
not, whether there will be a head table,
acknowledges entourage and their needs. Full
addresses parking & transportation needs for
VIPs and attendees.
Accurately & thoroughly addressed security
needs & measures; including ID, security
screening, who is permitted to greet VIP, site
entrances/exists once VIP is on-site, parking
restrictions, holding/green room(s) for VIP,
security effect on schedule, itinerary &
vendors.
Accurately identified all rehearsals and
walkthroughs necessary and provides key
points and instructions for each group
(includes greeting, introductions, handshakes,
escorting, gifts, goodbyes). Determines need
for items including: translation, printing,
engraving, all written documents (program,
namecard/tags, escort cards, placecards,
calligraphy, dietary requirements,
F&B/catering, gifts, companion program.
Identifies one individual as protocol authority.
Determines full staffing needs, number,
placement and shadows, including on-site
briefing notes for staff. Accurately identifies
funder, recognition or not, elements of the
protocol plan that need funding.
Fully oversaw the entire protocol process and
provides a comprehensive planning document
that is easy to follow, read, and makes sense.
Quality of work is excellent.
Provides most justification and
detail for why this site was
selected and is appropriate.
Discusses support services/
personnel for event, stage and
seating requirements, receiving
lines, head tables, entourage and
their needs. Parking &
transportation
and escorting; some details
missing or overlooked.
Develops most of the itinerary &
schedule with most of the detail
that must be accomplished.
What about your itineraryremember you are the planner not
an attendee!
Provides some detail for why this
site was selected and is
appropriate. Several key items for
this section are superficial.
Itinerary & schedule has gaps and
is missing detail.
Provides little to no detail for why
this site was selected and is
appropriate. Many key items for
this are incorrect or missing.
Addressed most of the security
needs & measures; and provides
a good level of depth to security
discussion.
Addressed some of the security
needs & measures; and though the
level of depth regarding security
needs more detail and depth.
Superficially (or not at all)
discusess security needs &
measures; lacking depth or
foresight for this very important
protocol concept.
Identified most rehearsals and
walkthroughs, provides most
points and instructions for each
group. Determines most event
needs including: translation,
printing, engraving, all written
documents, dietary
requirements, F&B/catering,
gifts, companion program.
Identifies protocol authority.
Determines most staffing needs,
and on-site briefing notes for
staff. Identifies most funder
recognition items and event
needs for funding.
Identified some rehearsals and
walkthroughs, provides most
points and instructions for each
group. Determines some event
needs including: translation,
printing, engraving, all written
documents, dietary requirements,
F&B/catering, gifts, companion
program. Determines some
staffing needs, and briefing notes.
Identifies some funder
requirements and event needs for
funding.
Identified very little of the
process for principals and staff.
Instructions are superficial. Few
event needs are included,
including staffing and funder
needs and briefing notes.
Oversaw the protocol process
and provides a good (though
missing some points) document A
few gaps and grammatical
Protocol process identified in a
somewhat lacking manner, missing
several points, leaves gaps and has
Misses the mark on providing a
protocol plan. Quality of work is
lacking and sloppy with a flow
that is hard to follow and/or non-
You are the planner not an
attendee!
Score: _______/5
Overall Score _______/100
spelling mistakes. Quality of work
is good.
grammatical spelling mistakes.
Quality of work is lacking.
existent, and several grammatical
and spelling errors.
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