Fire and Emergency Services Administration Unit 4

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Question Description

There are two questions to answer for this post. All writing needs to be APA Format.

QUESTION 1

Your department’s fire chief has requested you to write a justification for the following. If you are not a member of a fire department, reference the University City Fire/Rescue Department.

Two chief fire officers are to attend the Fire Department Leadership Symposium called, preparing the Fire Service for 2020. The two-day event will be on the Waldorf University Campus in Forest City, IA, July 20-21, 2019. The symposium fee is $199.00. Lodging on the campus is $25.00 per day. Meals on campus (breakfast, lunch, and dinner) are $20.00 per day. Attendance is limited to 150 participants.

Topics will include:

  • Politics Within the Fire/Rescue Profession
  • Educating the Whole Person: The Future of Higher Education in the Fire/Rescue Profession
  • Effective Leadership with Diverse Organizations
  • Effective Leadership with Ethics
  • Effective Leadership Within Communities

Presenters will include:

  • Todd Washington – United States Fire Administrator
  • Dr. Allan Weidman - National Fire Academy Superintendent
  • Vanessa Hill – Fire Chief, Minneapolis, MN Fire Department
  • Tony Story – Fire Chief, University City, IA, Fire/Rescue Department

Your written justification must adequately show a need for the attendance and how attendance will address this need. Feel free to be creative with your justification. Also, identify which of the 16 life safety initiatives are applicable to this assignment.

This assignment should be a minimum of 600 words (not including the identification of life safety initiatives).

  • You are expected to use information you learned from this course.
  • You are also encouraged to supplement your personal experience.


QUESTION 2

Outline and discuss the budgetary process. Also include information which shows consideration of the diverse needs of your community or University City. Also, identify which of the 16 life safety initiatives are applicable to this assignment.

This assignment should be a minimum of 600 words (not including the identification of life safety initiatives).

  • You are expected to use information you learned from this course.
  • You are also encouraged to supplement your personal experience.
  • Unformatted Attachment Preview

    UNIT IV STUDY GUIDE Budgeting and Financial Issues Course Learning Outcomes for Unit IV Upon completion of this unit, students should be able to: 1. 2. 3. 4. 5. 6. 7. Analyze and describe information needed to justify purchases. Evaluate elements and steps in the budgetary process. Describe a process for soliciting and awarding bids. Identify and describe alternative and traditional funding sources. Describe types of budgeting systems. Analyze and describe costs associated with budgeting systems. Identify which of the 16 life safety initiatives are applicable to the fire department’s role in budgeting and financial management. Reading Assignment Chapter 11: Budgeting and Finance Issues Unit Lesson This unit allows the students to become more familiar with budgeting and financial issues involving their fire department. The National Fire Protection Association (NFPA) standard addresses the chief officer’s role in budgeting and financial matters in three areas:    1021-6.4.1: Develop a divisional or departmental budget, given schedules and guidelines concerning preparation, so that capital, operating, and personnel costs are determined and justified. 1021-6.4.2: Develop a budget management system, given this goal and financial policies, so that the division or Department stays within the budgetary authority. 1021-6.4.3: Describe the agency’s process for developing requests for proposals and soliciting and awarding bids, given established specifications and the agency’s policies and procedures, so that competitive bidding is ensured. Budgeting may be known, to some chief officers, as the most important process they perform. Like any other part of the fire service, budgeting has evolved over the years. Issues such as annexation, mandatory training, increase liability exposure, etc., have required fire departments to become more proficient in planning, implementing, and managing its budget process. Some of the ways in which government can gather funds to operate include:     Taxation Assessment of user fees Funds from other levels of government, such as grants Adding funds to surplus for future purposes Taxation is accepted by a community only if it is seen as equitable to the services those taxes fund. A millage request is a method of funding based on increases in these taxes. An example of this is, a department can request the taxes being assessed are raised on property within the community that the department believes is not accurately assessed. In addition to having as broader base as possible, a system of taxation should have FSC 4610, Fire and Emergency Services Administration 1 adequate income elasticity. Many chief officers have found it necessary and advantageous to GUIDE develop UNIT x STUDY emergency risk planning data that can be compared to the growth patterns. Title The process of taxation must have clarity, continuity, cost-effectiveness, and convenience, the primary goal of a national tax system is to generate revenues to pay day expenditures of government at all levels. One reason local governments elect to use a user-fee scenario is the perception that each user of the service pays the same amount. “If communities want quality emergency response, they must pay for it. How do chiefs get that message across to their communities? Chiefs need to change their mindset and first ask themselves what the community expects from the fire department (core mission) and how much the community is willing to pay for that service. The fire service has experienced significant “mission creep” — it has become everything to everyone. In its defense, much of the fire service’s program expansion either has been mandated by government or requested by citizens. But there isn’t enough money available to continue supporting such a broad scope”. Fire Chief-Every Department, Every Leader. The budget is used as a tool for implementing the policies established by the governing body. Personnel costs are the most significant cost for most municipal fire departments. These costs account for approximately 85-90% of the total expenditures of a full-time career department. Two basic types of budgets used in meniscal fire departments are the expense budget and the capital budget. The expense budget is sometimes called the operating budget or the general fund budget. An expense budget contains cost of a reoccurring nature. Examples include salaries, fringe benefits, supplies, etc. The two basic operating systems used to prepare and work with reoccurring expenses are the line-item system and the program system. The program system may also be known as a performance-based or functional system. In a line-item budget system, each expense is listed on a line. That is an advantage of the line-item system. It clearly shows the total expense for specific items. A negative effect of this system could be that it controls resources too strictly. In the program budget system, expenditures are allocated for specific activities. Examples include recruitment efforts, smoke detector give-away programs, and training. A distinct advantage of a program budget is it allows adjustments to be made when they are necessary to achieve departmental goals. Chief officers must be able to write justifications for the purchase of various items and services. Simply knowing that funds are available and completing the appropriate purchase request document is not always sufficient. There must be adequate information to justify the purchase. Chief officers must also be familiar with the budgetary process. A great consideration for the budgetary process is the diverse needs of your community. Chief officers must be aware of the restrictions that may exist on how public funds are spent. Many states and municipalities have bid laws that require competitive bidding. Chief officers should be familiar with the process of developing requests for proposals and soliciting and awarding bids. There are several programs available that can assist the chief officer with generating additional income. Some of these include cost recovery for incident response, grants, and various taxes. It is important to remember when seeking funds for cost recovery from emergency response, proper documentation is very important. In fact, some departments assigned a person specifically for documentation purposes. After responding to a disaster or major incident, it may be unlikely to recall all services rendered and all equipment used. As students complete the test questions, assignments, and assessments, they will need to reference the University City Fire/Rescue Department information. How students can apply this lesson to their department:  Review your department’s budget.  Ask to get involved in the completion of the annual budget request. This may even include presenting the budget request before municipal, county, or state public officials.  Ask to get involved in the bid process. This may include attending a pre-bid conference or even answering questions from prospective bidders.  Conduct research for alternative funding sources that may be applicable to your fire department. FSC 4610, Fire and Emergency Services Administration 2 Reference UNIT x STUDY GUIDE Title http://firechief.com/budgets/budget-fire-leadership-advice-manage-departments-new-reality?page=2 Suggested Reading  Firefighters Feel the Squeeze of Shrinking Budgets http://www.governing.com/topics/publicworkforce/firefighters-feel-squeeze-shrinking-budgets.html  How to use resident firefighter programs to enhance fire staffing https://firechief.com/recruitment/howuse-resident-firefighter-programs-enhance-fire-staffing-related-video  Budget, fire leadership advice to manage departments in the new reality https://firechief.com/budgets/budget-fire-leadership-advice-manage-departments-new-reality?page=2  SAFER- Staffing for Adequate Fire & Emergency Response http://www.firegrantshelp.com/search-grants/283893-safer-staffing-for-adequate-fire-emergencyresponse/ Key Terms Refer to the key terms within your assigned reading in your textbook. FSC 4610, Fire and Emergency Services Administration 3 ...
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    Tutor Answer

    CristinaP
    School: Boston College

    Attached.

    Running head: BUDGETARY PROCESS

    1

    Budgetary Process
    Student’s name
    Institution
    Date

    BUDGETARY PROCESS

    2
    Fire Department Budgeting

    To be able to meet their obligations effectively, firefighting departments should be in a
    position to finance their operations. According to Hesselmeyer (2015), budgeting is the process
    of creating a plan how to spend available resources. With money being a scarce resource,
    budgeting ensures firefighting departments have enough money to spend in the year. A fire
    department should be able to meet its annual financial obligations which include hiring,
    retirement, payroll, health insurance and vendor payments among others. Budgeting allows a fire
    department to prioritize its needs and ensuring those needs that deserve utmost attention are
    attended to. To come up with a budget, there are certain processes which a department should
    adhere to while ensuring considerations of the community diverse needs.
    Like any other public agency, the budget for my county firefighting department usually
    follows the fiscal year pattern beginning from July 1 to June 30. In coming up with a budget for
    the firefighting department, the first step involves identifying the goals and things to be
    accomplished within the fiscal year. According to Hesselmeyer (2015), this involves coming up
    with priorities which the fire department would want to achieve. The senior fire department
    officials who include the chief fire, deputy chief of operations, deputy chief of administration,
    and the deputy chief of safety and training identifies thing they feel are a priority about the
    provision of firefighting services. These include training, healthcare insurance, and payroll
    among others. Once the department has identified the priorities, cost estimates are done in
    comparison to past budgets. This allows the department to identify trends such as an increase in
    training costs.
    After the initial process, the next step entails seeking the input of firefighters. The fire
    chie...

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