Project Management

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Business Finance

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I need you to address all comments on this paper, saved as Project Management Draft Professor Feedback. I also need you to write at least 3 pages on my topic. You can expand and what is there and add whatever you like. Make sure that any source you use is a scholarly article. The other attachment was the first assignment which was to identify 6 or 7 scholarly articles on my topic (project management) and prepare an annotated bibliography. I'm only attaching this so that you can use these articles to write the additional pages if you want.

So again- address the professors comments (there are only 4) and make adjustments wherever you see fit.

Expand on or write at least 3 pages on project management.

Thank you!

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1 Running Header: PROJECT MANAGEMENT Project Management April 8, 2018 Peirce College Author Note This paper was prepared for MGT 404, taught by Professor Charlene Glenn, EdD. 2 PROJECT MANAGEMENT Abstract This paper details the processes of project management, the effects on a company as well as the issues experienced in implementation of project management in organizations. Projects can be defined as a group of set goals and targets that are assigned to a certain work team for achievement within a certain period of time. Projects are not normal organization operation rather they are set of operations which when combined achieve a specific task. The project management processes discussed in this article are initiating, planning, executing, monitoring and control and closing. The article will research issues affecting the implementation of projects and also come u with recommendations on how to counter these. Executive Summary We analyze the key processes of project management in order to get a better understanding of what project management entails. In analyzing project management, we take a look at project management in one of the culturally unique organizations Zappos. We examine what project management in this company is and how employees make it work. In discussing Zappos, we get to look at a unique way of the project management adopted by the company. We analyze its effects on the employees and how well they adapted to it. Introduction Project management is characterized by two components, temporality, and uniqueness. Every project is unique since it does not take up the normal functionality of everyday operations. Project management is designed for a specific task or goal that is different from the overall goal of an organization but aligns with the company's needs and requirements. Project management operate under a timeline hence the tasks and goals set for a project team have to be achieved 3 PROJECT MANAGEMENT within the set time limit for the project to be effective. Management of a project, therefore, includes different operations, skills, and abilities being combined together to operate smoothly towards achieving a set goal (Turner, 2004). Overview and history of project management Project management has five phases. The first project management phase is the initiation process or the conception process. This process is where an idea for a project is born. When someone comes up with an idea for a project they have to analyze whether the project is beneficial to the organization and whether it is in line with the organization's goals. This stage involves vetting where a team decides whether the project is relevant, realistic and accomplishable (Kerzner, 2017). The planning process requires putting the project down in writing and outlining what needs to be done. This phase of project management requires a team to discuss the project in details and come up with a schedule, calculate a budget and determine all the resources they will need o complete the project. In the executing phase tasks and resources are distributed to the project team members as they are updated on all the necessary details concerning the project. The monitoring and control phase involves comparing the work progress of a project to the outlined plan to decide whether the project is on track. This helps in determining whether adjustments need to be made in the schedule in order to keep the project on track. Other adjustments can be made in terms of resources necessary. Project managers at this phase must do whatever they deem necessary to control the project and have it running accordingly. The closing of a project is marked by the completion of the project tasks and approval of the work. There is a need for an evaluation at this point to highlight the success of the project (Turner, 2008). 4 PROJECT MANAGEMENT Pros and cons There are several advantages of project management including the fact that the executives in an organization can give feedback throughout the project helping the project manager know what to improve on and what is on the right track. Project management also leads to cohesiveness since team members are required to work together to achieve a common goal. Completion of projects in a timely manner leads to increased efficiency since services are delivered in an effective manner. This, in turn, affects the quality and quantity of products and services offered by an organization (Kerzner, 2017). Some of the disadvantages or project management is that the can be costly to effect because a lot of resources and work has to be put in for effective and timely completion. The micromanagement in project management can be a disadvantage as it doesn't give room for innovativeness and new ideas which in turn may lead to employee demotivation and dissatisfaction. Group thinking in project management doesn't promote individuality which leads to members not developing individual ways of performing tasks. In the event of miscommunication in one phase of the project, I may affect all the other phases leading to project failure (Kerzner, 2017). Case Study Review Zappos is one of the organizations with a unique organizational culture hence exploring their project management was ideal. We discuss one of Zappos software called Ask Zappos and how this project was completed within 12 weeks. This project by Zappos adopted a method called one-week sprints which involved completing project milestones weekly. This means that tasks were divided into the set weeks and every week employees had to complete a task. At the 5 PROJECT MANAGEMENT beginning of each week an initial meeting had to occur and within the week several scrum meetings would be held. Scrum meetings were done for each member to discuss their progress and the challenges they are facing as well as what they have achieved so far (Schwaber, 2004). The end of the week had to reflect a conclusive achievement of each task. Projects require proper initial planning in order to work effectively. Without project management, it is impossible for a project to be completed successfully, hence each phase of project management is important. Zappos success in its project, Ask Zappos, was supported by a unique project management model that fitted the organization. The method used was agile and promoted urgency and innovation leading to a very successful project. 6 PROJECT MANAGEMENT References Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons. Schwaber, K. (2004). Agile project management with Scrum. Microsoft press. Turner, J. R. (2008). Handbook of project-based management. McGraw-Hill Professional Publishing. Running Head: PROJECT MANAGEMENT Project Management Peirce College 04/01/2018 1 PROJECT MANAGEMENT 2 Five Critical Roles in Project Management. (2018). Harvard Business Review. Retrieved 31 March 2018, from https://hbr.org/2016/11/five-critical-roles-in-project-management In this article, the functions of a project manager are laid out as well as the five significant roles in Project management who understand their functions and contribution. Identification of the significant problem and determination of input from the stakeholders and the sponsors are the work of a project manager. Also, he lays out a practical structure by identifying the needed resources for good results. After establishing that, effective planning by negotiating with the higher authorities and recruitment of active members is essential. The second role is the sponsor. A sponsor propels the project in the best way possible. The sponsor has communication access to the stakeholders and the CEOs. A sponsor provides the needed resources as well as rejecting/approving the outcomes. The Team leader gives feedback to the project manager as he acts as an initiator, model, negotiator, listener, coach and working member. The team members are the heart of the project. Through membership, the members have something to work for through skill selection. The members are selected through technical, organizational, interpersonal and problem-solving skills. The project steering committee majorly consists of the stockholders and the sponsors. The purpose of the committee is to represent the interests of the involved partners, individuals or units, which have a strong opinion on the project. PROJECT MANAGEMENT 3 The Four Phases of Project Management. (2018). Harvard Business Review. Retrieved 31 March 2018, from https://hbr.org/2016/11/the-four-phases-of-project-management The article on the four phases of Project management covers the segments as an overview to who is needed to be in charge of a project. The first phase is planning where scheduling is involved. It is all about identifying which g problem needs solving and the requirements are necessary for its success. The second phase is finding out how and where the project runs. Under this, establishing the team, allocating assignments, creating a schedule and developing a budget, are all part of the second process. The third process is implementation. It involves finding ways to execute the project. It takes place through monitoring, budgeting, and control process. The final phase is handling the end of the project by evaluating the overall project performance and making sure the team takes responsibility for the actions. After establishing that debriefing is essential as it makes sure that post-evaluation is administered. Rory Burke. (2013). Project Management: Planning and Control Techniques. Fifth Edition, John Wiley & Sons Ltd, Chichester, England. This article focuses on the planning and control techniques of project management. Rory starts off by carefully analyzing the types of stakeholders and their contribution to project management. The stakeholders have a connection to the general supervision and technical management. Project management incorporates computing as it is a time-phased and dynamic activity. According to Rory, techniques such as software implementation, training and education, and vendor selection, all lie under the essential methods that relate project planning and computing. PROJECT MANAGEMENT 4 The Six Trends of Project Management in 2017 | TaskReports. (2018). TaskReports. Retrieved 31 March 2018, from https://taskreports.com/blog/the-six-trends-of-project-managementin-2017/ As technology and innovation continue to evolve, certain trends have been emerging to assist with the process as well as determining the appropriate software tools. According to the article by tasks report some of the trends in project management include machine learning. It will lead to a connection to other online platforms such as Google, Amazon, and others. Through proper integration, there will be an appropriate saving of data on the cloud for purposes of storage and disaster recovery plan. Remote is another trend that allows freedom by scaling companies to save money. Through crowd-sourcing, the project managers are starting to allocate an idea-generating space. It is done when the team players of the project can utilize the available softwares for maximum production. Other significant changes include the end of the email and customized project management. Scott Middleton, S. (2018). 3 ways AI will change project management for the better. VentureBeat. Retrieved 31 March 2018, from https://venturebeat.com/2017/04/11/3- ways-ai-will-change-project-management-for-the- better/ Artificial intelligence is a standard procedure and activity taken by various businesses in the market. It has impacted the society, workplaces, and culture. Scott Middleton defines project management Artificial Intelligence as an existing system that performs daily administration and management of projects without human being assistance. In project management, AI offers high levels of service that goes beyond the current robots. PROJECT MANAGEMENT 5 For that reason, AI has massive potential on project management. In our current reality, the available AI tools such as Stratejos and Memo help in budgeting, sprint management, estimations, and management of the team knowledge. The next step is expanding the overall projects and the teams in it. AI will be able to notice the changes made and the record the tasks performed. It will allow real and reasonable correction as well as progress. Filling in the data gaps by using AI on project management is quality assurance and overall suitability of the data. In a nutshell, Project management and AI relate to each other by filling in the blanks, coming up with new layers of data and encouraging the better input of data. Moira Alexander. (2017). How millennials are changing project management. TechRepublic. Retrieved 31 March 2018, from https://www.techrepublic.com/article/how-millennialsare-changing-project-management/ Millennials are taking over project management by giving a new perspective of how business works regarding technological advancements as well as using social, economic and ecological factors. In project management, millennials are willing to explore opportunities that can change the course of project management. According to Moira, adapting to shifting expectations leads to use of IT opportunities that will eventually complement the business needs. Just as in HR, project management is facing a constant disruption in traditional business models. All in all, millennials have a better sense of the management balance. Millennials are the future, and the earlier companies identify the potential, the better. PROJECT MANAGEMENT 6 References Five Critical Roles in Project Management. (2018). Harvard Business Review. Retrieved 31 March 2018, from https://hbr.org/2016/11/five-critical-roles-in-project-management Moira Alexander. (2017). How millennials are changing project management. TechRepublic. Retrieved 31 March 2018, from https://www.techrepublic.com/article/how-millennialsare-changing-project-management/ Rory Burke. (2013). Project Management: Planning and Control Techniques. Fifth Edition, John Wiley & Sons Ltd, Chichester, England. Scott Middleton, S. (2018). 3 ways AI will change project management for the better. VentureBeat. Retrieved 31 March 2018, from https://venturebeat.com/2017/04/11/3- ways-ai-will-change-project-management-for-the- better/ The Four Phases of Project Management. (2018). Harvard Business Review. Retrieved 31 March 2018, from https://hbr.org/2016/11/the-four-phases-of-project-management The Six Trends of Project Management in 2017 | TaskReports. (2018). TaskReports. Retrieved 31 March 2018, from https://taskreports.com/blog/the-six-trends-of-project-managementin-2017/
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