Description
Assignment up to 3000 Words (individual reflective essay).
Using either Gibbs’ (1998) or Rolfe et al.’s (2001) reflective model, write an individual reflective essay that critiques the management tools, teamwork and outcomes of the implementation of your ARUL live project
Unformatted Attachment Preview
Purchase answer to see full attachment

Explanation & Answer

Attached.
Reflective Essay: ARUL African Taste and Fruits Festival
Your name
Instructor's name
Course
Date of submission
2
Introduction
The ARUL Live Project is a learning opportunity that allows students to design, coordinate,
and deliver a real-world event. Our team organized the African Taste and Fruits Festival, which
took place on March 28, 2024, at Anglia Ruskin University. The aim of the project was to promote
African culture through traditional cuisine, music, and community interaction. This fostered crosscultural awareness and appreciation within the university community. I played a key role in
marketing, logistics, and community engagement. I coordinated the event's promotional campaign
using digital platforms and in-person outreach. I also coordinated the setup of the venue and
ensured all the materials and equipment were well arranged before the event began. I also
encouraged the participation and attendance of different student groups and cultural societies,
making the event reflect diverse interests. I applied Gibbs’ Reflective Cycle (1998), which uses
six stages to guide reflective practice. The reflective essay will focus on project implementation,
team dynamics, and problem-solving strategies. It will discuss the communication and
management tools used by our team for the event's overall success.
Project plan implementation
Description
Five project management tools with communication functions successfully led to the
achievement of the African Taste and Fruits Festival. As part of the project, Slack serves as one of
the communication platforms that helped the team with messaging and file exchange. Team
members used Zoom as a virtual platform to conduct their online meetings. Trello operated as a
tool for project management by controlling tasks and following the project advancement. Through
Trello, the project team managed to divide the major responsibilities of the event into smaller tasks
3
before distributing them among team members. The Microsoft Project tool helped in strategic
planning and project coordination. The teams established project timelines through Gantt charts
for project phase development (Mamatlepa & Mazenda, 2024). Through this tool, we discovered
areas causing slowdowns and adjusted them for a successful result. SWOT analysis operated as a
management instrument to evaluate the strengths, weaknesses, opportunities, and threats of the
project.
Feelings
The beginning of the project brought together excitement and anxiety. It was energizing
planning for such a large event, but I also experienced uncertainty due to the use of tools that I had
not experienced before. My increased engagement with my team members enabled me to build
more confidence when handling the new tools. The implementation of Slack and Trello brought
enormous benefits to team communication as it provided an awareness of the project's progress.
The new tools made my tasks simpler, bringing more relief, especially when updating the team on
my progress. The tools brought a better understanding of the workflow and improved transparency,
which enabled me to plan tasks according to the schedule. The tools boosted my confidence in
participating in the project while enhancing my technical ability and organizational skills to
develop greater self-assurance and deeper appreciation.
Evaluation
Trello proved to be a highly effective tool for visualizing our workflow and managing
tasks. The interface design of this tool created a straightforward format to monitor team
responsibilities. The visual elements of boards and cards enabled us to monitor upcoming deadline
dates while reducing misunderstandings between the planning and execution phases. The team
4
widely employed Slack to boost team communication. The integration of Slack allowed messages
and document-sharing functions to take place through a single platform, thereby eliminating
wasted time from separated email threads and multiple messaging platforms. The tool created a
unified communication platform that produced faster decision processes while giving quicker
reactions to developing problems. Through this platform, members can monitor the project status
without any confusion because real-time facts are transmitted to everyone. Virtual meetings using
Zoom enabled all staff members at any location to contribute their ideas effectively. In the early
planning stages, the SWOT analysis gave critical insight, and this helped in identifying potential
weaknesses, such as a limited budget. Through risk assessment with the SWOT analysis, we
created strategies to handle potential threats ahead of time, including resource reallocation (Hayati
et al., 2023). Our team found the Microsoft Project ineffective because team members lacked
experience with the tool, which caused inconsistent usage despite its advanced scheduling and
resource allocation capabilities. The sophisticated capabilities of this tool remained unused, which
yielded a limited return on investment in the project.
Analysis
The effectiveness of the tools in the African Taste and Fruits Festival project was aligned
to the size of the project team, technical expertise, and events scale and timeline. Slack tool worked
well since it met the project’s real-time, organized communication. It allowed...
