Job Analysis Template

timer Asked: Oct 19th, 2018
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Question Description

Week 2 - Assignment

Job Analysis

Taking information shared during an interview, observation, or questionnaire and evaluating that data to prepare a job analysis requires knowledge and skill. An accurate job analysis is critical for a job description to be reliable and useful. Refer to the Data Gathering Position Questionnaire found in the Position Repository discussion this week. Select a classmate’s completed position questionnaire to conduct a job analysis (first attachment). Utilize the SHRM – Job Analysis (second attachment) or a template from the text to develop the analysis. For this assignment, complete all sections of the Job Analysis, providing a rationale for each section. As part of your rationale, explain whether or not there was adequate information available from the position questionnaire to perform a proper job analysis that ensures consistency in employee job performance.

The Job Analysis

  • Must have all sections of the template completed.
  • Must include a separate title page with the following:
    • Title of paper
    • Student’s name
    • Course name and number
    • Instructor’s name
    • Date submitted
  • Must use at least three scholarly and/or credible sources, in addition to the course text.
    • The Scholarly, Peer Reviewed, and Other Credible Sources table offers additional guidance on appropriate source types. If you have questions about whether a specific source is appropriate for this assignment, please contact your instructor. Your instructor has the final say about the appropriateness of a specific source for a particular assignment.

Unformatted Attachment Preview

Position Analysis Use this questionnaire is to document details of a position’s attributes to prepare or update a job description Preparation: The questions are designed to help elicit information vital to the building of an accurate job description. Please include as much detail as possible. Keela C. Ardis ____________________________________ 10/11/18 ____________________________________ Human Resources Coordinator ____________________________________ N/A ____________________________________ Human Resources ____________________________________ Pepsi Beverages Company {PBC} ____________________________________ Angela Schlueter ____________________________________ Human Resources Director ____________________________________ Administrative & Clerical ____________________________________ < 2 years ____________________________________ < 2 years Length of time with your current employer: ____________________________________ Section 2 Organizational Relationships In this section, you will identify reporting relationships. To whom do you report (title)? Angela Schlueter - Human Resources Director Who reports to you (title)? N/A Section 3 Essential Functions (Duties/Responsibilities) Indicate the principle duties and responsibilities performed in this job. Group your job duties into major areas and then list the associated tasks in order of importance, beginning with the most important. Please also indicate the approximate percentage of time spent on each task. When indicating time spent, please state the time reference (% of day, month, quarter or year) appropriate to that task. Be as descriptive as possible-indicating the desired outcome (or reason) why a specific task is performed. If additional references or information may assist in understanding the task, please attach at the end of the document. o/o of Time Major Area(s) of Responsibility 40% HR Analytics Support: Create standard and ad hoc BO reports for HRG on a weekly basis 20% Align with Business Partners to develop appropriate training to help gain alignment and resolve issues 15% Drive Frontline employee relations resolutions: Track, resolve and provide update to HRG monthly Support talent development initiatives for the market 10% Ensure frontline onboarding in market by driving Frontline Playbook execution 5% 5% Image Vision - 100% of all new hire paperwork uploaded within 2 weeks of start date 5% Work closely with HRG and Sr. HRC during FL wage increase time to ensure 100% accurate uploading of annual increases Section 4 Additional Job Information Indicate the specific knowledge, skills and abilities your job requires. Think in terms of recruiting to fill a job identical to yours. What background would you expect a successful job applicant to have? Are there any formal guidelines, regulations, policies or statutes you must follow and understand to perform your job? Ineed knowledge of: - Employment Law and Labor Relations - ADA - ADEA - Title VII and CRA91 - OSHA - Supply Chain/Operations - Basic knowledge of Employee Relations Scenarios and Resolutions Ineed skill in: - Technological applications - Kronos - SAP - HRIS - Microsoft Office - Data Analytics (Excel) - Process Efficiency Ineed the ability to: - Think Critically and Effectively - Work under Pressure - Resolve Conflicts - Manage Time - Multi-task and Prioritize Important tasks This job requires compliance with all Employment Law and Labor Relations laws and statutes, in addition to any additional federal and state regulations. These can include, but are not limited to: ADA, ADEA, ERISA, OSHA, FMLA, FLSA, Title VII and the CRA91, etc. Employee Relations issues are always better suited when handled by more than one member of the HR team. To ensure consistency and validity, I always submit any employment decisions through my supervisor (i.e. suspensions, terminations) prior to taking action. Major challenges I experience in this job include hurried requests for extensive data reports, overly complicated employee pay issues (and other employee relations tasks), as well as task prioritization. N/A N/A 7 Section 6 Working Environment Describe the physical conditions in which your job is performed on a regular basis (include such items as lifting, pushing, climbing, walking, exposure to different environmental influences as well as estimated percentage of time). Minimum requirements to lift and push < 5 lbs daily; no climbing necessary. Extended periods of sitting required. Extended periods of walking may be required to access different facilities throughout the plant. Exposure to environmental influences and chemicals are limited to manufacturing facilities only. How would you describe the mental and emotional environment under which you regularly perform your job? Examples of situations are helpful to put your job in context. The mental and emotional environment under which I regularly perform my job can be best described as "hurry up and wait." I consider my job very stressful during certain periods of the year, such as the 100 days of Summer and the holidays, because the volume and activity of the business is so extensive that it requires additional support from the Human Resources team. Other parts of the year tend to be quiet and more relaxed, so I feel that I am adequately able to think critically about situations instead of rushing to an answer to resolve the issue. What type of equipment, tools, instruments, machines or other similar objects are used? Please list an provide approximate time spent: Computer - 90% Phone - 10% Section 7 Minimum Qualifications Are there any certifications, licenses or registrations required? N/A Indicate the minimum level of education that would prepare someone to perform this job. Bachelor's degree in HR or related field is required. Indicate the minimum number of years of prior experience as well as the type of experience needed to be prepared to perform this job. 1-3 years HR experience, or 5 years experience in related field. Section 8 Primary Purpose (Position Objective) In NO MORE THAN three (3) sentences, answer the following question (Focus on end results or outcomes of the position. This is a 20-second elevator ride explanation of your job to a stranger, friend or family member): Why does my job exist? The HRC role exists to perform the administrative functions of the Human Resources team. I am responsible for ensuring data integrity and compliance, as well as being a first line of defense for employee relations issues by referring to policies and procedures. I focus on the clerical tasks so that the HR Business Partners can dedicate their attention to our number one resource - our people. Signature: Keela C. Ardis Date (mm/dd/yy): 10/11/18 _ Supervisor's Section Ihave reviewed the content of this document and agree with the content as presented. Signature:--------------- Date: Ihave reviewed the content of this document and would like to make the following additions/clarifications: Signature:--------------- Date (mm/dd/yy): Job Analysis: Template #2 Job Title: _________________________________ Department: ____________________________ Reports to: _____________________________ Section: _______________________________ Employee(s) interviewed for this analysis: Job title: _______________________ Date: ________________ Job title: _______________________ Date: ________________ Job title: _______________________ Date: ________________ 1. Basic Functions and Scope of Job: Please provide a brief summary of the main purpose of this job and the prime reason for its existence. State briefly the scope of the job. Include quantitative data when possible. 2. Work Performed: Describe in detail the duties performed. State specifically what is done, and explain why and how. State the frequency of the duties performed. Duties: Frequency 3. Work Contacts: The extent to which the position requires the ability to gain cooperation, persuade and influence other people. Indicate the level, frequency, difficulty and importance of work contacts. Contacts Frequency Purpose of Contact Means of Contact Immediate Peers Peers in other depts. Immediate Manager Managers in other depts. Executives Customers Other (specify) 4.Decision-Making Authority: Indicate level of discretion or authority allowed under company policies, procedures and practices. 5.Supervisory responsibility: Extent to which position controls, directs, or is accountable for work of others. Titles of employees supervised: Number supervised: 6.Physical Effort: Amount of physical exertion expended in handling materials, tools, operating machines or equipment. Identify tools, equipment, machinery, materials handled. Indicate % of work time involved. ___Operates no tools, machines or equipment. No significant lifting. Tools % of time used Equipment % of time used Machinery % of time used Position % of time in position Walking Standing Lifting Climbing Pulling Pushing Cramped or confined space Sitting 7. Work Conditions: Degree of exposure to work conditions. Condition % of time Dirt Heat Fumes Smoke Water Noise Vibration Grease, Oil Dust, Shavings Office Environment 8. Education and Training Required: Minimum academic, commercial, and technical qualifications needed for performing duties of job. __High School Diploma/GED __Two year college (Associate’s Degree) __Trade or Technical School (Certificate or diploma) __Four year college (Bachelor’s Degree) __Graduate (Master’s Degree, JD or Ph.D.) __Certification (CPA, SPHR, etc.) 9. Years of Experience: Minimum previous experience required for performing duties of job. __0-1 __1-3 __3-5 __5-more 10. Other requirements: Please list any other requirements for performing duties of job.  Languages  Office or other equipment  License(s) ...
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Tutor Answer

School: Duke University


Job Analysis: Template #2
Human Resource Coordinator
Job Title: _________________________________
Human Resource
Department: ____________________________
Resource Director
Reports to: Human
Administrative and Clerical
Section: _______________________________

Employee(s) interviewed for this analysis:
Job title: 2_______________________
Date: 10/11/18

resource coordinator
Job title: Human
Date: 10/11/18
Job title: _______________________
Date: ________________

1. Basic Functions and Scope of Job: Please provide a brief summary of the main
purpose of this job and the prime reason for its existence. State briefly the scope of the
job. Include quantitative data when possible.
The administrative and clerical position in human resource coordination involves
the support of the human analytics position through different reports and the
alignment of the business partnership in solving of the probl...

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Tutor went the extra mile to help me with this essay. Citations were a bit shaky but I appreciated how well he handled APA styles and how ok he was to change them even though I didnt specify. Got a B+ which is believable and acceptable.

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