Running head: ELEMENTS OF THE DATA ENTRY OCCUPATION ELEMENTS OF THE DATA ENTRY OCCUPATION Assignment 3 !1 ELEMENTS OF THE DATA ENTRY OCCUPATION 2! ELEMENTS OF THE DATA ENTRY OCCUPATION Introduction Workers in any occupation are required to execute specific duties. One of the professions is data entry. Information is essential in every organization. Teiger et al. (2013) point out that data is a crucial tool used by managers to plan and make decisions. Therefore, it is essential to manage and keep data records correctly and accurately. Data entry clerks are given the mandate of entering, maintaining and updating data records. The following are the elements or duties of a data entry clerk. Compiling data Information is received from various sources and in different departments. The data entry occupation calls for the collection and assembling of data from multiple sources and departments. As data is gathered or created every day, the data clerk is needed to compile the data as it is received or generated. Sorting and organizing data Upon reception, data has to be sorted and classified based on various parameters like the source or the purpose of the information. For instance, data can be grouped based on its sources as from customer or suppliers (Teiger et al., 2013). After grouping, the data will be ready to be entered into electronic spreadsheets. ELEMENTS OF THE DATA ENTRY OCCUPATION 3! Inputting or entering sorted and organized data into electronic files and spreadsheets The data require to be keyed into their separate spreadsheets in the electronic devices. Information has to be arrayed into their right columns, rows, and headers in the spreadsheet. It is the responsibility of the data entry clerk to ensure that data is entered correctly and accurately. Paying attention to specific details to ensure that data has been entered correctly and accurately As data is recorded into electronic spreadsheets, the focus has to be paid to ensure that the right information is keyed in. Further, information has to be keyed into the right columns, rows, and headers in the spreadsheet. It is the responsibility of the data entry clerk to pay attention to those specifics (Morrison, 2002). Correcting incorrectly entered data Mistakes are likely to be committed during the process of compiling and entering the data into electronic spreadsheets. It is the responsibility of the clerk to check and rectify omissions and mistakes made during the entry process (Morrison, 2002). Maintaining and updating electronic files ELEMENTS OF THE DATA ENTRY OCCUPATION 4! Information is dynamic, and it is likely to change with time. Frequent changes and updates are required to keep the data relevant and accurate ("The Importance and Value of Keeping Good Records-Part II", 2013). The data entry clerk is required to makes those changes. For instance, the organization may change suppliers meaning the information on the suppliers must also be changed. ELEMENTS OF THE DATA ENTRY OCCUPATION 5! References Morrison, L. (2002). Evaluation of Medic Electronic Data and Information Capture (e-MEDIC) Phase I: A Reliability and Validity Assessment Comparing Electronic Data Entry by Data Clerks Vs, Paramedics. Academic Emergency Medicine, 9(5), 424-a-424. doi: 10.1197/ aemj.9.5.424-a Tiger, C., & Bernier, C. (2013). Ergonomic Analysis of Work Activity of Data Entry Clerks in the Computerized Service Sector Can Reveal Unrecognized Skills. Women & Health, 18(3), 67-77. doi: 10.1300/j013v18n03_05 The Importance and Value of Keeping Good Records-Part II. (2013). Opflow, 5(1), 4-6. doi: 10.1002/j.1551-8701. 1979.tb01132.x Home Assignment #4 Instructions: This is an independent assignment; please do this assignment by yourself. Read the assignment carefully and complete each part outlined in the bulleted list. Your descriptions should be in complete sentences. Your assignment should be typed and your pages should be stapled. Due Date: Tuesday, Nov 5 1. Review your previous homework assignment #3 and make the adjustments or changes I wrote on your assignment. 2. identify four (4) elements/actions are involved in your assigned occupation (i.e., job). Some of you have already identified 4 elements in your previous assignment. Describe each element in terms of steps required to complete the task. Example Occupational Job Task: Carpenter who builds tables out of wood Step A: Move wood from the shelves of the warehouse to the workstation where the table will be built Step 8: Measure the wood to match the dimensions of the table that will be built Step C: Cut the wood with a tool Step D: Get the other materials needed to build the table, etc. . 3. Describe the environment where each of the tasks are done (e.g., inside of a factory or office building OR outside in the forest or farm land). Your descriptions should be as detailed as possible. 4. Describe the equipment and furniture of the workstation(s) used for each element 5. Describe the tools and materials used in each element 201 Home Assignme Instructions: This is an inde assignment carefully and co complete sentences. Your a Due Date: Tuesday, Nov 5 1. Review your previous ho assignment 2 Identity four (4 elemen already identified 4 elem required to complete the Example Occupation Step Move w Step & Measure • Step Cut the • Step D: Get the 3. Describe the environmen OR outside in the forest o 4. Describe the equipment
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