Description
Understanding Filing Systems and Their Requirements
This is a two-part assignment:
Part One: Create an Excel spreadsheet and compare and contrast the alphabetic and numeric filing systems. Use the following as headings in your spreadsheet: Similarities, Differences, Advantages, and Disadvantages. For instructions on how to create a table in Excel, please visit this link.
Then, copy and paste your spreadsheet into a Word document and complete part two of the assignment. For instructions on how to do this, please visit this link.
Part Two: Complete textbook exercise 7-1, page 225; exercise 7-3, page 235; and exercise 7-5, page 242 in a single Word document and submit in this dropbox.
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Explanation & Answer
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1
Surname
Name
Professor
Course
Date
Column1
Similarities
Both numeric and
alphabetic filing systems
serve a common
purpose. They are both
used in organization for
information storage and
preservation.
Column2
Differences,
Numeric filing system uses
numbers either as they
follow each other or in
codes while in alphabetic
filing systems, geographical
locations are chosen to
represent certain files.
Column3
Advantages
The numeric and
alphabetic filing is
essential for an
organization since it helps
in the preservation of
information over a long
period of time.
Numeric and
alphabetical filing
systems can both be
used to store hardcopy
and softcopy document.
Numeric filing systems can
handle a large number of
files while alphabetic filing
system has a limited amount
of files it can hold.
Both filing systems can
be used diversely by any
type of office as long as
there are un-stored
documents.
It is easier to find
information or files needed
when using alphabetic filing...