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Assignment 2: Project Team and Stakeholder Management – Essay

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Communication is an important part of business in general, and can be vital to project
management running on time. According to Dainty, Moore and Murray (2006):
The role of the project management function is to manage the systems that relate to these
features; namely the scope of work, the project organization, the quality, the cost and the
duration of the project. Communication is an essential ingredient of all of these
managerial requirements. (p. 12)
Communication will be the glue that is able to hold the group together, especially considering
each portion of the construction and moving project teams will be working on-site at different
times. The primary mode of project communications will be through virtual means as it would
be extremely difficult for the construction and moving project teams to stop their current projects
for daily or weekly meetings. It would be necessary to have a few face-to-face meetings to
gather the necessary information to ensure that the schedule is understood and ready to be
implemented successfully.
The project manager will be the go to person for the initiation of any communications
between the different teams, so if a problem comes up with another group of stakeholders, they
will need to contact the project manager first. The project manager will then handle
communicating the issue, status update or other information to the rest of the stakeholders and
project team as necessary. A great deal of information will be provided in emails between the
project manager, the stakeholders, and the project teams. Emails will be a better tool for
communication because it allows for there to be a written copy of exactly what information was
exchanged.

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The project manager may not be able to completely designate the project team for this
project because each company providing the service may have their own people that are the head
of the their particular teams. Another issue that the project manager will need to be concerned
about when forming the project team is to ensure that the team is going to work well together. In
many cases, the members of the project team are not going to be working at the same time, but
they must be able to coordinate their schedules and duties. The project manager will need to be
able to trust that the project teams are able to get along enough to perform the work that they are
required to do. For instance, that the Express Moving Company and the City Equipment Movers
are able to work alongside each other to ensure that the move is able to be completed in the five
allotted days so that there are no disruptions to the production activities. There are times when
different members of the project team are not able to see eye to eye on an issue and may butt
heads, but that should be at a minimum in this project due to the timetable of when each team
will be working. If, for some reason, there is a problem between any project team members, they
need to be reminded of the deadline, or it may be necessary to designate another person to fulfill
their particular role.
The situational factor that exists which may affect the project team’s performance is the
tightness of the schedule. Each portion of the project is dependent on the project team before it.
If the contractors are behind on getting the permits, such as with a government shutdown that
may delay them, then each step behind it will also become behind as no work can be completed
until the permits are issued other than work on the benches. Also, if one group of the project
team falls behind on their previous project, they may not be able to start at the scheduled time for
their portion of the project. As most of the project is being built upon the previous work, it is
very possible that this would also destroy the timetable that has been set up.

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Communication is an important part of business in general, and can be vital to project management running on time. According to Dainty, Moore and Murray (2006): The role of the project management function is to manage the systems that relate to these features; namely the scope of work, the project organization, the quality, the cost and the duration of the project. Communication is an essential ingredient of all of these managerial requirements. (p. 12) Communication will be the glue that is able to hold the group together, especially considering each portion of the construction and moving project teams will be working on-site at different times. The primary mode of project communications will be through virtual means as it would be extremely difficult for the construction and moving project teams to stop their current projects for daily or weekly meetings. It would be necessary to have a few face-to-face meetings to gather the necessary information to ensure that the schedule is understood and ready to be implemented successfully. The project manager will be the go to person for the initiation of any communications between the different teams, so if a problem comes up with another group of stakeholders, they will need to contact the project manager first. The project manager will then handle communicating the issue, status update or other information to the rest of the stakeholders and project team as necessary. A great deal of information will be provided in emails between ...
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