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9-1 Discussion: System Implementation Considerations

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Module 9 Mini Case Discussion
Rachel’s Day Off Swimwear
Rachel’s Day Off Swimwear is a successful chain of high-end swimsuit boutiques. In the last six
months, the firm added several new lines and opened a dozen new stores. The downside is that
the company has outgrown its accounting software. The original accounting system was a
package from Peachtree Software, which ran on a stand-alone PC and later on a network. Now,
the firm is ready to install a new accounting package that can support current and future
operations. You have been asked to implement the new system, which is called Sage 50.
Rachel’s Day Off Swimwear
Who should receive training on the new software, and what topics should the training
cover?
Proper training is essential for a system to become successful. The users, managers, and IT staff
should receive training on the new software to ensure that they understand the system and use it
effectively. A training plan should be considered critical, and documentation is created during
the system development process.
The training plan should be tailored to each group of staff members. Managers should
understand the software to ensure the users are trained and using the new system properly. The
management training topics would include cost-benefit analysis, support for business goals, key
IT contacts, producing reports, and user training. The user topics should include system
overview, start-up and shutdown, menus and submenus, troubleshooting, and help options. IT
managers should receive training on project history and justification, system architecture,
common user questions, vendor support, logging and resolving problems, and user and
management training.
Go online and investigate the Sage 50 product to learn whether it can import and upload
existing data.
Sage 50 is a feature-packed business monitoring software that also provides cyber and customer
ID theft protection. It simplifies daily accounting tasks and provides options to conduct business
more efficiently. Adopting Sage 50 as their new system should be straightforward as it is was
formerly called Peachtree.
Sage 50 can import and upload existing data. Importing data requires specific steps. Data that is
to be imported should be organized to ensure they import correctly. Before importing the data,
Sage recommends that the user gets the file type exported, which we will import from Sage 50.
What changeover strategy would you suggest for the new accounting system? Explain your
answer.

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Module 9 Mini Case Discussion Rachel’s Day Off Swimwear Rachel’s Day Off Swimwear is a successful chain of high-end swimsuit boutiques. In the last six months, the firm added several new lines and opened a dozen new stores. The downside is that the company has outgrown its accounting software. The original accounting system was a package from Peachtree Software, which ran on a stand-alone PC and later on a network. Now, the firm is ready to install a new accounting package that can support current and future operations. You have been asked to implement the new system, which is called Sage ...
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