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TABLE OF CONTENTS
(click on link to jump to section)
REQUIREMENTS 1
ROLES & RESPONSIBILITIES 1
IMPLEMENTATION GUIDELINES
RECYCLING 2
WASTE PREVENTION AND REUSE 5
REPORTING 8
AGENCY SITE INFORMATION 9
AGENCY WASTE PREVENTION, REUSE, AND RECYCLING PLAN 12
REQUIREMENTS
According to Local Law 36 (2010), NY City Mayoral and Non-Mayoral Agencies are required to establish
a Waste Prevention, Reuse, and Recycling Plan to bring the agency into compliance with the Recycling
Law (Local Law 19 of 1989).
ROLES & RESPONSIBILITIES
Recycling or Sustainability Coordinators
Each Agency must designate a Lead Recycling or Sustainability Coordinator to oversee implementation
of this plan. If the agency occupies more than one building, an Assistant Recycling or Sustainability
Coordinator is designated for each building.
It is the responsibility of the Recycling/Sustainability Coordinators to:
Review the Implementation Guidelines for Recycling (Pages 2-4) and for Waste Prevention and
Reuse (Pages 5-7) in order to adapt an effective Waste Prevention, Reuse, and Recycling Plan
for YOUR building.
Then fill out Page 12 Agency Waste Prevention, Reuse, and Recycling Plan based on your
building’s actual recycling setup and waste prevention and reuse activities.
Work with Facilities Management to implement an effective recycling program.
Ensure that employees, visitors, and vendors receive information about recycling procedures and
best practices for waste reduction and reuse through appropriate means, e.g. memos, emails,
newsletters, decals, posters, signage.
Assistant Recycling/Sustainability Coordinators report to the Lead Agency
Recycling/Sustainability Coordinator for their Agency regarding what actions were taken to
implement the waste prevention, reuse, and recycling plan; and any proposed actions, updates,
and changes.
Lead Recycling/Sustainability Coordinators must submit an annual report to the head of their
agencies and to the Commissioner of Sanitation (DSNY), summarizing actions taken to
implement the Waste Prevention, Reuse, and Recycling Plan, and any proposed actions to
improve this plan. This reporting should include activities required by law and any additional
activities implemented by the NYC Agency and its facilities. Reporting instructions (Page 8)
explain how to submit the plan.
Facilities Management
Work with building’s Recycling or Sustainability Coordinator to implement an effective
recycling program and required waste prevention measures.
Regularly provide maintenance staff with information and training.
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RECYCLING IMPLEMENTATION GUIDELINES
WHAT TO RECYCLE
New York City agencies and institutions serviced by the Department of Sanitation are required to recycle
the same items as NYC residents:
Mixed Paper & Cardboard
newspapers, magazines, catalogs, white & colored paper (staples OK), mail & envelopes
(windows or clasps OK), paper bags, wrapping paper, soft-cover books (paperbacks, comics,
etc.; no spiral bindings), cardboard egg cartons & trays, smooth cardboard (food & shoes boxes,
tubes, file folders, cardboard from product packaging), corrugated cardboard boxes
Metal, Glass, Rigid Plastics & Cartons
emptied and rinsed, if possible:
metal cans, aluminum foil wrap & trays, metal caps & lids, household and bulk metal, glass
bottles & jars, plastic bottles, jugs & jars, rigid plastic caps & lids, rigid plastic food containers,
rigid plastic packaging, rigid plastic housewares, food & beverage cartons & drink boxes
Go to www.nyc.gov/recycle for detailed information on what to recycle.
Note about Sites with Private Carter Service: Sites that are serviced by Private Carters fall into two
categories, with the following requirements:
Sites that are eligible for DSNY collection but contract with a private carter must recycle the
same materials as NYC residences, and must comply with annual reporting requirements. See
www.nyc.gov/recycle.
Sites that are located in leased commercial space are not eligible for NYC Department of
Sanitation collection and are serviced by a private carter. These sites follow Commercial
Recycling Regulations. Information on Recycling in Businesses is posted online at
www.nyc.gov/recycle and on the Business Integrity Commission website under “Trade Waste” at
www.nyc.gov/bic.
HOW TO RECYCLE
To capture the largest amount of designated recyclables with minimal contamination, each site is required
to set up an effective recycling program, as follows:
1) Labeled recycling containers are placed wherever designated recyclables are commonly
discarded, paired with receptacles for regular garbage to reduce contamination.
2) Recyclables are collected in clear bags.
3) Bags of recyclables are kept separated from garbage as they are collected throughout the
building, stored, and placed out for pick-up.
IMPORTANT:
Recyclables and garbage are NEVER placed together in the same bag.
Paper & cardboard do NOT go in the same bag with metal, glass, rigid plastic & cartons.
Corrugated cardboard (boxes) are flattened and bundled or bagged.
RECOMMENDED RECYCLING SETUPS
1. Centralized Locations for Recycling, Food Waste, and Regular Trash Collection
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Recycling Mixed Paper and Cardboard
Maintain labeled recycling containers wherever mixed paper and cardboard recyclables are commonly
discarded, especially at high paper generation areas such as offices, mailrooms, copiers; shipping and
receiving locations; and in or near common areas such as entranceways and meeting rooms.
Each of these recycling containers is set up with the following:
Clearly labeled with “PAPER ONLY” or affixed with DSNY green recycling decals.
Lined with clear bags (or no bag).
Signs posted above each recycling container indicating what to recycle.
Paired with clearly labeled trash container to reduce contamination.
Metal, Glass, Rigid Plastics & Cartons
Maintain labeled recycling containers to collect metal, glass, rigid plastic, and cartons (such as milk
cartons & juice boxes), wherever these designated recyclables are commonly generated, especially at
food vending areas, cafeterias, pantries, and staff lunch areas; and in or near common areas such as
entranceways and meeting rooms.
Each of these recycling containers is set up with the following:
Clearly labeled with METAL, GLASS, PLASTIC & CARTONS” or affixed with DSNY blue
recycling decals.
Lined with clear bags.
Signs indicating what to recycle posted above each recycling container.
Paired with clearly labeled trash container to reduce contamination.
Containers for food waste and trash are lined with opaque black or brown bags (never blue or red.)
2. Desk-Side Recycling Options
Given that the majority of the typical office waste stream is paper, each desk has a labeled receptacle for
paper recycling.
There are two typical scenarios:
1) There is only one receptacle at each desk, designated for paper; workers bring their recyclable
metal, glass, plastic & cartons and their trash to centrally located recycling and trash bins.
2) There are two receptacles at each desk: one designated for paper, and one for garbage; workers
bring recyclable metal, glass, plastic & cartons to centrally located recycling bins.
INTERNAL COLLECTION
Facilities Management must
Provide maintenance staff with information and training.
Make sure all designated recycling receptacles are properly labeled and lined with clear bags.
Keep designated recyclable materials separated as they are collected from recycling receptacles
throughout the building and placed out for DSNY pick-up.
Ensure that the site collects and disposes three separate streams in separate bags:
(1) mixed paper and cardboard
(2) metal, glass, plastic & cartons
(3) garbage.
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STORAGE AND SETOUT OF RECYCLABLES
Whoever is responsible for the building’s maintenance can answer questions about how garbage and
recyclables are collected throughout the building and set out for Sanitation pickup. Any problems or
questions regarding Sanitation collection can be addressed to the local Sanitation garage by calling 311.
TYPES OF COLLECTION
There are three basic types of recycling collection provided by the NYC Department of Sanitation for all
agencies and institutions that receive Sanitation service for garbage.
1. Curbside:
Recyclables are collected weekly in the same truck as the local neighborhood’s recyclables.
To find out your neighborhood recycling day, use the Collection Schedule feature on the
Sanitation website, www.nyc.gov/sanitation, or call 311.
Note: if materials are set out on a side street, your building’s actual collection day may be
different than the day shown for the street address.)
2. Dumpsters:
Some large buildings that use dumpsters or compactors for garbage may also have designated
dumpsters for recycling paper & cardboard.
Note that metal, glass, plastic & cartons are collected curbside in clear bags from all sites.
3. Dual-bin school night truck:
The “school night truck” services most NYC schools and certain additional sites every weeknight
with a dual-bin truck. This service is in addition to regular weekly neighborhood curbside recycling
collection, and is determined by City Council funding and the particular needs of individual sites.
Each weekday, these sites set out only the materials that the dual-bin trucks will collect that night:
Mondays, Wednesdays, and Thursdays:
garbage in one side
mixed paper & cardboard in the other
Tuesdays and Fridays:
garbage in one side
metal, glass, plastic & cartons in the other
DECALS, SIGNAGE, AND ASSISTANCE
The Department of Sanitation provides decals and literature, free of charge, to set up recycling. Go to
www.nyc.gov/recycle..
Use the Site Visit Request to receive a walk-through with practical advice from a DSNY Recycling
Outreach Specialist.
Use the Contact form for further questions about implementation or submission of these plans.
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WASTE REDUCTION & REUSE
IMPLEMENTATION GUIDELINES
It is always best to reduce waste in any type of operation and at any facility, since these practices help to
decrease costs and can reduce environmental impacts.
New York City agencies are required by law to implement certain waste prevention, green purchasing,
and reuse practices.
This document explains requirements and offers additional recommendations for the following:
reduce paper use
green purchasing
reuse
toxics
REDUCE PAPER USE
AGENCY REQUIREMENTS TO REDUCE PAPER USE
NYC Agencies (and their vendors) must follow all of these paper reduction guidelines, in
accordance with Local Law 121 of 2005:
Print and copy double-sided
Any document, graphic material, or solicitation printed by an agency or for an agency must be
printed double-sided where practicable.
Printers or copiers purchased or leased by an agency must be able to print double sided (with
the exception of those copiers or printers which print or copy at less than 20 pages per minute).
Default to duplex: Any printer or copier must be set to default to double-sided printing.
Use recycled paper
Buy recycled paper and specify recycled paper for all outside print jobs.
Use paper with the highest percentage of post-consumer recycled content that price preferences
allow. Based on the standard set by the federal government, New York City has established a
standard of 30 percent post-consumer recycled content for purchases of printing and writing
paper.
RECOMMENDATIONS TO REDUCE PAPER USE
NYC Agencies (and their vendors) should direct staff to follow any or all of these general
recommendations to reduce paper use:
Only print documents when necessary.
Change the document format to fit more text on each page (such as narrower margins, smaller
fonts, or printing two-pages-per-sheet).
Spell check and proofread documents carefully before printing.
Maintain files digitally in network locations accessible to all users, rather than printing paper
copies to store in individual paper files.
Reduce junk mail and duplicate mailings; review your mailing lists; share periodicals.
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GREEN PURCHASING
AGENCY REQUIREMENTS FOR GREEN PURCHASING
Green or Environmentally Preferable Purchasing (EPP) refers to the practice of buying products with
beneficial environmental attributes (such as reduced packaging or made from recycled content).
All NYC agencies are required to follow certain EPP procurement guidelines pertaining to:
energy efficiency
recycled content
reducing hazardous materials
duplex-capable photocopiers
green cleaning products
Latest requirements are detailed on the Mayor’s Office of Contract Services (MOCS) webpage for
Environmentally Preferable Purchasing (EPP).
Any Contract Supervisor shall ensure that vendor contract specifications integrate relevant EPP
standards for all of the goods and materials being specified. If a specific standard does not exist, the
general specifications must reference the minimum standards of the EPP laws.
RECOMMENDATIONS FOR GREEN PURCHASING
NYC Agencies (and their vendors) should direct staff to follow any or all of these general green
purchasing guidelines by selecting products that are:
made with less toxic components
manufactured with recycled content
recyclable through local programs
durable and reusable rather than disposable
available in bulk to reduce packaging waste
Remind vendors to be conscientious about the NYC’s commitment to reducing waste and using recycled
content and recyclable materials wherever possible. Make sure to include these details in your contract
specifications.
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REUSE
RECOMMENDATIONS FOR REUSE
NYC Agencies (and their vendors) should direct staff to follow any or all of these general reuse
recommendations:
Set up an internal system for sharing or transferring reusable items such as office supplies,
vehicles, furniture, & electronics.
Use reusable shipping crates for repeated deliveries, rather than disposable boxes.
Vendors used by NYC agencies are also expected to implement reuse practices wherever feasible,
such as shipping in reusable containers. Remember to include these requirements in your contract
specifications.
TOXICS
AGENCY REQUIREMENTS FOR SAFE HANDLING OF UNIVERSAL AND ELECTRONIC WASTE
The law requires safe disposal of certain toxic or hazardous waste..
Agencies must establish a system to coordinate collection and appropriate disposal of:
lighting and ballasts
electronic waste
mercury waste
sharps
vehicle products (auto batteries, antifreeze, motor oil)
rechargeable batteries
other toxics
A citywide contract has been established for Agencies to remove and dispose of universal and electronic
waste including electronics, lighting (including PCB ballasts), mercury waste, and sharps.
For rechargeable batteries, a free collection and mail back system has been established through
Call2Recycle.
Tenants and Landlords of the City (Non-City entities)
City agencies are required to send a written directive to any non-city entity that occupies, houses, leases,
or otherwise uses one of their facilities instructing them not to dispose of any spent bulbs or used
computers in the general waste stream, and that these items must be managed in accordance with
applicable state and federal laws.
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REPORTING
To meet annual reporting requirements, complete and submit Pages 9-11 Agency Site Information and
Page 12 Agency Waste Prevention, Reuse, and Recycling Plan. Either of the following reporting
methods is acceptable:
The Assistant Recycling/Sustainability Coordinator for each building fills out the Agency
Site Information and Agency Recycling Plan, and submits these to their Agency Lead
Recycling/Sustainability Coordinator, who forwards these individual Agency Site documents to
the NYC Department of Sanitation (DSNY).
The Lead Recycling/Sustainability Coordinator for the Agency compiles and submits to
DSNY one Agency Information and Agency Recycling Plan detailing the recycling plans for all
Agency sites in the entire Agency.
Submit your plan to DSNY by uploading your documents using the Agency Recycling Plan
Submission Form on the DSNY website..
NOTE: Additional reporting requirements exist for Agency Safe Handling of Universal and Electronic
Waste.
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AGENCY SITE INFORMATION
Fill in info on these 3 pages, attach your agency site’s Plan, and sign.
Contact Info
Agency Name:
Form completed by:
First Name*
Last Name*
Title/Position*
Phone*
Ext
E-mail*
Date Form Completed:
LEAD RECYCLING/SUSTAINABILITY COORDINATOR (for this Agency):
First Name*
Last Name*
Title/Position*
Phone*
Ext
E-mail*
For each site:
Site Address:
Site Name (if applicable):
City
Zip Code
Building Facility Type
# Employees
ASSISTANT RECYCLING/SUSTAINABILITY COORDINATOR (for this site):
First Name*
Last Name*
Title/Position*
Phone*
Ext
E-mail*
FACILITIES MANAGER (for this site):
First Name*
Last Name*
Title/Position*
Phone*
Ext
E-mail*
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AGENCY SITE INFORMATION
Fill in info on these 3 pages, attach your agency site’s Plan, and sign.
Building Facility Type
Select all building facility types that are covered by this plan.
# of this type
Does this site
have food service
(kitchen or
cafeteria)?
Y/N
SubDescription
A0
RESIDENCE <4 UNITS
A1
RESIDENCE 4+ UNITS
L9
LOFT
E1
WAREHOUSE
F1
FACTORY; INDUSTRIAL
G0
GARAGE; PARKING LOT, GAS STATION
I9
HEALTH CARE FACILITY, CLINIC
J1
THEATER, CONCERT HALL, AUDITORIUM
K1
STORE
M9
RELIGIOUS FACILITY, CHURCH, SYNAGOGUE, MOSQUE,
RECTORY, CONVENT, ETC
O1
OFFICE BUILDING
P5
INDOOR PUBLIC ASSEMBLY, COMMUNITY CTR, LODGE,
CLUB, PAL, YMCA ETC
P7
MUSEUM
P8
LIBRARY
Q1
OUTDOOR RECREATION FACILITY (INCL PARK, POOL,
PLAYGROUND, STADIUM, BALL FIELD, TENNIS, MARINA)
T9
TRANSPORTATION FACILITY (TERMINAL, PIER, DOCK,
AIRPORT, AIRFIELD)
W5
COLLEGE, UNIVERSITY
W3
OTHER EDUCATIONAL FACILITY, SCHOOL, ACADEMY,
TRAINING SCHOOL, SEMINARY
Y1
FIRE HOUSE
Y2
POLICE PRECINCT
Y3
PRISON, JAIL, HOUSE OF DETENTION
Z1
COURT HOUSE
OTHER: please specify, add lines as needed
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AGENCY SITE INFORMATION
Fill in info on these 3 pages, attach your agency site’s Plan, and sign.
Recycling Collection Service
GARBAGE handled by:
[ ] DSNY
[ ] Private Carter: _________________________________________
PAPER recycling handled by:
[ ] DSNY
[ ] Private Carter: _________________________________________
BEVERAGE CARTONS, RIGID PLASTICS, GLASS, METAL & FOIL recycling handled by:
[ ] DSNY
[ ] Private Carter: _________________________________________
Specify which materials carter accepts for recycling:
_________________________________________________
_________________________________________________
_________________________________________________
_________________________________________________
Type of service (select all that apply)
[ ] recyclable materials set out curbside
[ ] paper dumpster
[ ] garbage set out curbside
[ ] garbage dumpster
Building Maintenance Service provided by:
[ ] Agency staff
o handles internal collection of:
trash
recycling
o handles outside setout of:
trash
recycling
[ ] Vendor
o handles internal collection of:
trash
recycling
o handles outside setout of:
trash
recycling
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AGENCY WASTE PREVENTION, REUSE & RECYCLING PLAN & REPORT
Submit with Agency Site Information by June 30, annually.
RECYCLING
Describe how this site recycles mixed paper & cardboard; and how this site recycles metal, glass, plastic
& cartons, in the following areas (as applicable):
offices
meeting rooms
cafeterias or lounges
kitchen
common areas (entrance, hallways, auditorium, gymnasium, etc)
outdoor areas
other areas where recyclables are discarded (please specify)
Your description should answer the following questions:
Recycling Bins & Signage
o What recycling bins are used?
o Where are recycling bins located?
o How are recycling bins labeled?
o What signage is posted?
o How are employees informed about recycling procedures?
Collection & Setout
o How are recyclables stored before collection?
o How are recyclables set out for DSNY or private carter collection?
Include photos of recycling setup throughout the building; and collection, storage, and setout, where
possible.
Also describe additional actions proposed to implement an effective recycling program at this site.
WASTE PREVENTION AND REUSE
Document the waste reduction and reuse activities that have been instituted and are planned for your
agency. Describe specific actions your agency has implemented in the following areas:
reduce paper use
meet green purchasing requirements
encourage reuse
Describe any additional waste prevention and reuse actions your agency has implemented.
Describe your agency’s future plans for waste prevention and reuse activities.
SIGNATURES
Print name, title, and date this plan was signed by:
Facilities Manager
Assistant Recycling/Sustainability Coordinator (for this site)
Lead Recycling/Sustainability Coordinator (for this agency)

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Waste Prevention, Reuse, and Recycling Plan for New York City Agencies and Institutions TABLE OF CONTENTS (click on link to jump to section) REQUIREMENTS ROLES & RESPONSIBILITIES 1 1 IMPLEMENTATION GUIDELINES RECYCLING WASTE PREVENTION AND REUSE 2 5 REPORTING AGENCY SITE INFORMATION AGENCY WASTE PREVENTION, REUSE, AND RECYCLING PLAN 8 9 12 REQUIREMENTS According to Local Law 36 (2010), NY City Mayoral and Non-Mayoral Agencies are required to establish a Waste Prevention, Reuse, and Recycling Plan to bring the agency into compliance with the Recycling Law (Local Law 19 of 1989). ROLES & RESPONSIBILITIES Recycling or Sustainability Coordinators Each Agency must designate a Lead Recycling or Sustainability Coordinator to oversee implementation of this plan. If the agency occupies more than one building, an Assistant Recycling or Sustainability Coordinator is designated for each building. It is the responsibility of the Recycling/Sustainability Coordinators to: • Review the Implementation Guidelines for Recycling (Pages 2-4) and for Waste Prevention and Reuse (Pages 5-7) in order to adapt an effective Waste Prevention, Reuse, and Recycling Plan for YOUR building. • Then fill out Page 12 Agency Waste Prevention, Reuse, and Recycling Plan based on your building’s actual recycling setup and waste prevention and reuse activities. • Work with Facilities Management to implement an effective recycling program. • Ensure that employees, visitors, and vendors receive information about recycling procedures and best practices for waste reduction and reuse through appropriate means, e.g. memos, emails, newsletters, decals, posters, signage. • Assistant Recycling/Sustainability Coordinators report to the Lead Agency Recycling/Sustainability Coordinator for their Agency regarding what actions were taken to implement the waste prevention, reuse, and recycling plan; and any proposed actions, updates, and changes. • Lead Recycling/Sustainability Coordinators must submit an annual report to the head of their agencies and to the Commissioner of Sanitation (DSNY), summarizing actions taken to implement the Waste Prevention, Reuse, and Recycling Plan, and any proposed actions to improve this plan. This reporting should include activities required by law and any additional activities implemented by the NYC Agency and its facilities. Reporting instructions (Page 8) explain how to submit the plan. Facilities Management • • Work with building’s Recycling or Sustainability Coordinator to implement an effective recycling program and required waste prevention measures. Regularly provide maintenance staff with information and training. www.nyc.gov/recycle Page 1 3/9/2022 08:47 Waste Prevention, Reuse, and Recycling Plan for New York City Agencies and Institutions RECYCLING IMPLEMENTATION GUIDELINES WHAT TO RECYCLE New York City agencies and institutions serviced by the Department of Sanitation are required to recycle the same items as NYC residents: • Mixed Paper & Cardboard newspapers, magazines, catalogs, white & colored paper (staples OK), mail & envelopes (windows or clasps OK), paper bags, wrapping paper, soft-cover books (paperbacks, comics, etc.; no spiral bindings), cardboard egg cartons & trays, smooth cardboard (food & shoes boxes, tubes, file folders, cardboard from product packaging), corrugated cardboard boxes • Metal, Glass, Rigid Plastics & Cartons emptied and rinsed, if possible: metal cans, aluminum foil wrap & trays, metal caps & lids, household and bulk metal, glass bottles & jars, plastic bottles, jugs & jars, rigid plastic caps & lids, rigid plastic food containers, rigid plastic packaging, rigid plastic housewares, food & beverage cartons & drink boxes Go to www.nyc.gov/recycle for detailed information on what to recycle. Note about Sites with Private Carter Service: Sites that are serviced by Private Carters fall into two categories, with the following requirements: • Sites that are eligible for DSNY collection but contract with a private carter must recycle the same materials as NYC residences, and must comply with annual reporting requirements. See www.nyc.gov/recycle. • Sites that are located in leased commercial space are not eligible for NYC Department of Sanitation collection and are serviced by a private carter. These sites follow Commercial Recycling Regulations. Information on Recycling in Businesses is posted online at www.nyc.gov/recycle and on the Business Integrity Commission website under “Trade Waste” at www.nyc.gov/bic. HOW TO RECYCLE To capture the largest amount of designated recyclables with minimal contamination, each site is required to set up an effective recycling program, as follows: 1) Labeled recycling containers are placed wherever designated recyclables are commonly discarded, paired with receptacles for regular garbage to reduce contamination. 2) Recyclables are collected in clear bags. 3) Bags of recyclables are kept separated from garbage as they are collected throughout the building, stored, and placed out for pick-up. IMPORTANT: • Recyclables and garbage are NEVER placed together in the same bag. • Paper & cardboard do NOT go in the same bag with metal, glass, rigid plastic & cartons. • Corrugated cardboard (boxes) are flattened and bundled or bagged. RECOMMENDED RECYCLING SETUPS 1. Centralized Locations for Recycling, Food Waste, and Regular Trash Collection www.nyc.gov/recycle Page 2 3/9/2022 08:47 Waste Prevention, Reuse, and Recycling Plan for New York City Agencies and Institutions Recycling Mixed Paper and Cardboard Maintain labeled recycling containers wherever mixed paper and cardboard recyclables are commonly discarded, especially at high paper generation areas such as offices, mailrooms, copiers; shipping and receiving locations; and in or near common areas such as entranceways and meeting rooms. Each of these recycling containers is set up with the following: • Clearly labeled with “PAPER ONLY” or affixed with DSNY green recycling decals. • Lined with clear bags (or no bag). • Signs posted above each recycling container indicating what to recycle. • Paired with clearly labeled trash container to reduce contamination. Metal, Glass, Rigid Plastics & Cartons Maintain labeled recycling containers to collect metal, glass, rigid plastic, and cartons (such as milk cartons & juice boxes), wherever these designated recyclables are commonly generated, especially at food vending areas, cafeterias, pantries, and staff lunch areas; and in or near common areas such as entranceways and meeting rooms. Each of these recycling containers is set up with the following: • Clearly labeled with “METAL, GLASS, PLASTIC & CARTONS” or affixed with DSNY blue recycling decals. • Lined with clear bags. • Signs indicating what to recycle posted above each recycling container. • Paired with clearly labeled trash container to reduce contamination. Containers for food waste and trash are lined with opaque black or brown bags (never blue or red.) 2. Desk-Side Recycling Options Given that the majority of the typical office waste stream is paper, each desk has a labeled receptacle for paper recycling. There are two typical scenarios: 1) There is only one receptacle at each desk, designated for paper; workers bring their recyclable metal, glass, plastic & cartons and their trash to centrally located recycling and trash bins. 2) There are two receptacles at each desk: one designated for paper, and one for garbage; workers bring recyclable metal, glass, plastic & cartons to centrally located recycling bins. INTERNAL COLLECTION Facilities Management must • Provide maintenance staff with information and training. • Make sure all designated recycling receptacles are properly labeled and lined with clear bags. • Keep designated recyclable materials separated as they are collected from recycling receptacles throughout the building and placed out for DSNY pick-up. • Ensure that the site collects and disposes three separate streams in separate bags: (1) mixed paper and cardboard (2) metal, glass, plastic & cartons (3) garbage. www.nyc.gov/recycle Page 3 3/9/2022 08:47 Waste Prevention, Reuse, and Recycling Plan for New York City Agencies and Institutions STORAGE AND SETOUT OF RECYCLABLES Whoever is responsible for the building’s maintenance can answer questions about how garbage and recyclables are collected throughout the building and set out for Sanitation pickup. Any problems or questions regarding Sanitation collection can be addressed to the local Sanitation garage by calling 311. TYPES OF COLLECTION There are three basic types of recycling collection provided by the NYC Department of Sanitation for all agencies and institutions that receive Sanitation service for garbage. 1. Curbside: Recyclables are collected weekly in the same truck as the local neighborhood’s recyclables. To find out your neighborhood recycling day, use the Collection Schedule feature on the Sanitation website, www.nyc.gov/sanitation, or call 311. Note: if materials are set out on a side street, your building’s actual collection day may be different than the day shown for the street address.) 2. Dumpsters: Some large buildings that use dumpsters or compactors for garbage may also have designated dumpsters for recycling paper & cardboard. Note that metal, glass, plastic & cartons are collected curbside in clear bags from all sites. 3. Dual-bin school night truck: The “school night truck” services most NYC schools and certain additional sites every weeknight with a dual-bin truck. This service is in addition to regular weekly neighborhood curbside recycling collection, and is determined by City Council funding and the particular needs of individual sites. Each weekday, these sites set out only the materials that the dual-bin trucks will collect that night: Mondays, Wednesdays, and Thursdays: • garbage in one side • mixed paper & cardboard in the other Tuesdays and Fridays: • garbage in one side • metal, glass, plastic & cartons in the other DECALS, SIGNAGE, AND ASSISTANCE The Department of Sanitation provides decals and literature, free of charge, to set up recycling. Go to www.nyc.gov/recycle.. Use the Site Visit Request to receive a walk-through with practical advice from a DSNY Recycling Outreach Specialist. Use the Contact form for further questions about implementation or submission of these plans. www.nyc.gov/recycle Page 4 3/9/2022 08:47 Waste Prevention, Reuse, and Recycling Plan for New York City Agencies and Institutions WASTE REDUCTION & REUSE IMPLEMENTATION GUIDELINES It is always best to reduce waste in any type of operation and at any facility, since these practices help to decrease costs and can reduce environmental impacts. New York City agencies are required by law to implement certain waste prevention, green purchasing, and reuse practices. This document explains requirements and offers additional recommendations for the following: • reduce paper use • green purchasing • reuse • toxics REDUCE PAPER USE AGENCY REQUIREMENTS TO REDUCE PAPER USE NYC Agencies (and their vendors) must follow all of these paper reduction guidelines, in accordance with Local Law 121 of 2005: Print and copy double-sided • Any document, graphic material, or solicitation printed by an agency or for an agency must be printed double-sided where practicable. • Printers or copiers purchased or leased by an agency must be able to print double sided (with the exception of those copiers or printers which print or copy at less than 20 pages per minute). • Default to duplex: Any printer or copier must be set to default to double-sided printing. Use recycled paper • Buy recycled paper and specify recycled paper for all outside print jobs. • Use paper with the highest percentage of post-consumer recycled content that price preferences allow. Based on the standard set by the federal government, New York City has established a standard of 30 percent post-consumer recycled content for purchases of printing and writing paper. RECOMMENDATIONS TO REDUCE PAPER USE NYC Agencies (and their vendors) should direct staff to follow any or all of these general recommendations to reduce paper use: • Only print documents when necessary. • Change the document format to fit more text on each page (such as narrower margins, smaller fonts, or printing two-pages-per-sheet). • Spell check and proofread documents carefully before printing. • Maintain files digitally in network locations accessible to all users, rather than printing paper copies to store in individual paper files. • Reduce junk mail and duplicate mailings; review your mailing lists; share periodicals. www.nyc.gov/recycle Page 5 3/9/2022 08:47 Waste Prevention, Reuse, and Recycling Plan for New York City Agencies and Institutions GREEN PURCHASING AGENCY REQUIREMENTS FOR GREEN PURCHASING Green or Environmentally Preferable Purchasing (EPP) refers to the practice of buying products with beneficial environmental attributes (such as reduced packaging or made from recycled content). All NYC agencies are required to follow certain EPP procurement guidelines pertaining to: • energy efficiency • recycled content • reducing hazardous materials • duplex-capable photocopiers • green cleaning products Latest requirements are detailed on the Mayor’s Office of Contract Services (MOCS) webpage for Environmentally Preferable Purchasing (EPP). Any Contract Supervisor shall ensure that vendor contract specifications integrate relevant EPP standards for all of the goods and materials being specified. If a specific standard does not exist, the general specifications must reference the minimum standards of the EPP laws. RECOMMENDATIONS FOR GREEN PURCHASING NYC Agencies (and their vendors) should direct staff to follow any or all of these general green purchasing guidelines by selecting products that are: • made with less toxic components • manufactured with recycled content • recyclable through local programs • durable and reusable rather than disposable • available in bulk to reduce packaging waste Remind vendors to be conscientious about the NYC’s commitment to reducing waste and using recycled content and recyclable materials wherever possible. Make sure to include these details in your contract specifications. www.nyc.gov/recycle Page 6 3/9/2022 08:47 Waste Prevention, Reuse, and Recycling Plan for New York City Agencies and Institutions REUSE RECOMMENDATIONS FOR REUSE NYC Agencies (and their vendors) should direct staff to follow any or all of these general reuse recommendations: • Set up an internal system for sharing or transferring reusable items such as office supplies, vehicles, furniture, & electronics. • Use reusable shipping crates for repeated deliveries, rather than disposable boxes. Vendors used by NYC agencies are also expected to implement reuse practices wherever feasible, such as shipping in reusable containers. Remember to include these requirements in your contract specifications. TOXICS AGENCY REQUIREMENTS FOR SAFE HANDLING OF UNIVERSAL AND ELECTRONIC WASTE The law requires safe disposal of certain toxic or hazardous waste.. Agencies must establish a system to coordinate collection and appropriate disposal of: • lighting and ballasts • electronic waste • mercury waste • sharps • vehicle products (auto batteries, antifreeze, motor oil) • rechargeable batteries • other toxics A citywide contract has been established for Agencies to remove and dispose of universal and electronic waste including electronics, lighting (including PCB ballasts), mercury waste, and sharps. For rechargeable batteries, a free collection and mail back system has been established through Call2Recycle. Tenants and Landlords of the City (Non-City entities) City agencies are required to send a written directive to any non-city entity that occupies, houses, leases, or otherwise uses one of their facilities instructing them not to dispose of any spent bulbs or used computers in the general waste stream, and that these items must be managed in accordance with applicable state and federal laws. www.nyc.gov/recycle Page 7 3/9/2022 08:47 Waste Prevention, Reuse, and Recycling Plan for New York City Agencies and Institutions REPORTING To meet annual reporting requirements, complete and submit Pages 9-11 Agency Site Information and Page 12 Agency Waste Prevention, Reuse, and Recycling Plan. Either of the following reporting methods is acceptable: • The Assistant Recycling/Sustainability Coordinator for each building fills out the Agency Site Information and Agency Recycling Plan, and submits these to their Agency Lead Recycling/Sustainability Coordinator, who forwards these individual Agency Site documents to the NYC Department of Sanitation (DSNY). • The Lead Recycling/Sustainability Coordinator for the Agency compiles and submits to DSNY one Agency Information and Agency Recycling Plan detailing the recycling plans for all Agency sites in the entire Agency. Submit your plan to DSNY by uploading your documents using the Agency Recycling Plan Submission Form on the DSNY website.. NOTE: Additional reporting requirements exist for Agency Safe Handling of Universal and Electronic Waste. www.nyc.gov/recycle Page 8 3/9/2022 08:47 Waste Prevention, Reuse, and Recycling Plan for New York City Agencies and Institutions AGENCY SITE INFORMATION Fill in info on these 3 pages, attach your agency site’s Plan, and sign. Contact Info Agency Name: Form completed by: First Name* Last Name* Title/Position* Phone* Ext E-mail* Date Form Completed: LEAD RECYCLING/SUSTAINABILITY COORDINATOR (for this Agency): First Name* Last Name* Title/Position* Phone* Ext E-mail* For each site: Site Address: Site Name (if applicable): City Zip Code Building Facility Type # Employees ASSISTANT RECYCLING/SUSTAINABILITY COORDINATOR (for this site): First Name* Last Name* Title/Position* Phone* Ext E-mail* FACILITIES MANAGER (for this site): First Name* Last Name* Title/Position* Phone* Ext E-mail* www.nyc.gov/recycle Page 9 3/9/2022 08:47 Waste Prevention, Reuse, and Recycling Plan for New York City Agencies and Institutions AGENCY SITE INFORMATION Fill in info on these 3 pages, attach your agency site’s Plan, and sign. Building Facility Type Select all building facility types that are covered by this plan. # of this type Does this site have food service (kitchen or cafeteria)? Y/N SubCode SubDescription A0 RESIDENCE <4 UNITS A1 RESIDENCE 4+ UNITS L9 LOFT E1 WAREHOUSE F1 FACTORY; INDUSTRIAL G0 GARAGE; PARKING LOT, GAS STATION I9 HEALTH CARE FACILITY, CLINIC J1 THEATER, CONCERT HALL, AUDITORIUM K1 STORE RELIGIOUS FACILITY, CHURCH, SYNAGOGUE, MOSQUE, RECTORY, CONVENT, ETC M9 O1 P5 OFFICE BUILDING INDOOR PUBLIC ASSEMBLY, COMMUNITY CTR, LODGE, CLUB, PAL, YMCA ETC P7 MUSEUM P8 LIBRARY OUTDOOR RECREATION FACILITY (INCL PARK, POOL, PLAYGROUND, STADIUM, BALL FIELD, TENNIS, MARINA) TRANSPORTATION FACILITY (TERMINAL, PIER, DOCK, AIRPORT, AIRFIELD) Q1 T9 W5 W3 COLLEGE, UNIVERSITY OTHER EDUCATIONAL FACILITY, SCHOOL, ACADEMY, TRAINING SCHOOL, SEMINARY Y1 FIRE HOUSE Y2 POLICE PRECINCT Y3 PRISON, JAIL, HOUSE OF DETENTION Z1 COURT HOUSE OTHER: please specify, add lines as needed www.nyc.gov/recycle Page 10 3/9/2022 08:47 Waste Prevention, Reuse, and Recycling Plan for New York City Agencies and Institutions AGENCY SITE INFORMATION Fill in info on these 3 pages, attach your agency site’s Plan, and sign. Recycling Collection Service GARBAGE handled by: [ ] DSNY [ ] Private Carter: _________________________________________ PAPER recycling handled by: [ ] DSNY [ ] Private Carter: _________________________________________ BEVERAGE CARTONS, RIGID PLASTICS, GLASS, METAL & FOIL recycling handled by: [ ] DSNY [ ] Private Carter: _________________________________________ Specify which materials carter accepts for recycling: _________________________________________________ _________________________________________________ _________________________________________________ _________________________________________________ Type of service (select all that apply) [ ] recyclable materials set out curbside [ ] paper dumpster [ ] garbage set out curbside [ ] garbage dumpster Building Maintenance Service provided by: [ ] Agency staff o handles internal collection of:  trash  recycling o handles outside setout of:  trash  recycling [ ] Vendor o handles internal collection of:  trash  recycling o handles outside setout of:  trash  recycling www.nyc.gov/recycle Page 11 3/9/2022 08:47 Waste Prevention, Reuse, and Recycling Plan for New York City Agencies and Institutions AGENCY WASTE PREVENTION, REUSE & RECYCLING PLAN & REPORT Submit with Agency Site Information by June 30, annually. RECYCLING Describe how this site recycles mixed paper & cardboard; and how this site recycles metal, glass, plastic & cartons, in the following areas (as applicable): • • • • • • offices meeting rooms cafeterias or lounges kitchen common areas (entrance, hallways, auditorium, gymnasium, etc) outdoor areas • other areas where recyclables are discarded (please specify) Your description should answer the following questions: Recycling Bins & Signage o What recycling bins are used? o Where are recycling bins located? o How are recycling bins labeled? o What signage is posted? o How are employees informed about recycling procedures? Collection & Setout o How are recyclables stored before collection? o How are recyclables set out for DSNY or private carter collection? Include photos of recycling setup throughout the building; and collection, storage, and setout, where possible. Also describe additional actions proposed to implement an effective recycling program at this site. WASTE PREVENTION AND REUSE Document the waste reduction and reuse activities that have been instituted and are planned for your agency. Describe specific actions your agency has implemented in the following areas: • reduce paper use • meet green purchasing requirements • encourage reuse Describe any additional waste prevention and reuse actions your agency has implemented. Describe your agency’s future plans for waste prevention and reuse activities. SIGNATURES Print name, title, and date this plan was signed by: • Facilities Manager • Assistant Recycling/Sustainability Coordinator (for this site) • Lead Recycling/Sustainability Coordinator (for this agency) www.nyc.gov/recycle Page 12 3/9/2022 08:47 Name: Description: ...
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