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What is Report Writing?
Report Writing A report is a written account of something that one has
observed, heard, done, or investigated. It is a systematic and well-organized
presentation of facts and findings of an event that has already taken place
somewhere.
Reports are used as a form of written assessment to find out what you have
learned from your reading, research, or experience and to give you the
experience of an important skill that is widely used in the workplace.
What is a Technical Report? (Definition)
A technical report is described as a written scientific document that conveys
information about technical research in an objective and fact-based manner.
This technical report consists of the three key features of a research i.e
process, progress, and results associated with it.
Some common areas in which technical reports are used are agriculture,
engineering, physical, and biomedical science. So, such complicated
information must be conveyed by a report that is easily readable and efficient.
Importance of Writing a Technical Report
1. Efficient communication
Technical reports are used by industries to convey pertinent information to
upper management. This information is then used to make crucial decisions
that would impact the company in the future.
2. Evidence for your work
Most of the technical work is backed by software.
However, graduation projects are not.
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So, if you’re a student, your technical report acts as the sole evidence of your
work. It shows the steps you took for the research and glorifies your efforts
for a better evaluation.
3. Organizes the data
A technical report is a concise, factual piece of information that is aligned and
designed in a standard manner. It is the one place where all the data of a
project is written in a compact manner that is easily understandable by a
reader.
4. Tool for evaluation of your work
Professors and supervisors mainly evaluate your research project based on
the technical write-up for it. If your report is accurate, clear, and
comprehensible, you will surely bag a good grade.
A technical report to research is like Robin to Batman.
Best results occur when both of them work together.
So, how can you write a technical report that leaves the readers in a ‘wow’
mode? Let’s find out!
How to Write a Technical Report?
Approach
When writing a technical report, there are two approaches you can follow,
depending on what suits you the best.
Top-down approach- In this, you structure the entire report from title
to sub-sections and conclusion and then start putting in the matter in
the respective chapters. This allows your thought process to have a
defined flow and thus helps in time management as well.
Evolutionary delivery- This approach is suitable if you’re someone
who believes in ‘go with the flow’. Here the author writes and decides as
and when the work progresses. This gives you a broad thinking horizon.
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You can even add and edit certain parts when some new idea or
inspiration strikes.
Structure
A technical report must have a defined structure that is easy to navigate and
clearly portrays the objective of the report. Here is a list of pages, set in the
order that you should include in your technical report.
Cover page- It is the face of your project. So, it must contain details like title,
name of the author, name of the institution with its logo. It should be a simple
yet eye-catching page.
Title page- In addition to all the information on the cover page, the title page
also informs the reader about the status of the project. For instance, technical
report part 1, final report, etc. The name of the mentor or supervisor is also
mentioned on this page.
Abstract- Also referred to as the executive summary, this page gives a concise
and clear overview of the project. It is written in such a manner that a person
only reading the abstract can gain complete information on the project.
Preface It is an announcement page wherein you specify that you have given
due credits to all the sources and that no part of your research is plagiarised.
The findings are of your own experimentation and research.
Dedication- This is an optional page when an author wants to dedicate their
study to a loved one. It is a small sentence in the middle of a new page. It is
mostly used in theses.
Acknowledgment- Here, you acknowledge the people parties, and
institutions who helped you in the process or inspired you for the idea of it.
Table of contents Each chapter and its subchapter is carefully divided into
this section for easy navigation in the project. If you have included symbols,
then a similar nomenclature page is also made. Similarly, if you’ve used a lot of
graphs and tables, you need to create a separate content page for that. Each of
these lists begins on a new page.
Introduction- Finally comes the introduction, marking the beginning of your
project. On this page, you must clearly specify the context of the report. It
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includes specifying the purpose, objectives of the project, the questions you
have answered in your report, and sometimes an overview of the report is
also provided. Note that your conclusion should answer the objective
questions.
Central Chapter(s)- Each chapter should be clearly defined with sub and sub-
sub sections if needed. Every section should serve a purpose. While writing
the central chapter, keep in mind the following factors:
Clearly define the purpose of each chapter in its introduction.
Any assumptions you are taking for this study should be mentioned. For
instance, if your report is targeting globally or a specific country. There
can be many assumptions in a report. Your work can be disregarded if it
is not mentioned every time you talk about the topic.
Results you portray must be verifiable and not based upon your
opinion. (Big no to opinions!)
Each conclusion drawn must be connected to some central chapter.
Conclusion- The purpose of the conclusion is to basically conclude any and
everything that you talked about in your project. Mention the findings of each
chapter, objectives reached, and the extent to which the given objectives were
reached. Discuss the implications of the findings and the significant
contribution your research made.
Appendices- They are used for complete sets of data, long mathematical
formulas, tables, and figures. Items in the appendices should be mentioned in
the order they were used in the project.
References- This is a very crucial part of your report. It cites the sources from
which the information has been taken from. This may be figures, statistics,
graphs, or word-to-word sentences. The absence of this section can pose a
legal threat for you. While writing references, give due credit to the sources
and show your support to other people who have studied the same genres.
Bibliography- Many people tend to get confused between references and
bibliography. Let us clear it out for you. References are the actual material you
take into your research, previously published by someone else. Whereas a
bibliography is an account of all the data you read, got inspired from, or
gained knowledge from, which is not necessarily a direct part of your
research.

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What is Report Writing? Report Writing – A report is a written account of something that one has observed, heard, done, or investigated. It is a systematic and well-organized presentation of facts and findings of an event that has already taken place somewhere. Reports are used as a form of written assessment to find out what you have learned from your reading, research, or experience and to give you the experience of an important skill that is widely used in the workplace. What is a Technical Report? (Definition) A technical report is described as a written scientific document that conveys information about technical research in an objective and fact-based manner. This technical report consists of the three key features of a research i.e process, progress, and results associated with it. Some common areas in which technical reports are used are agriculture, engineering, physical, and biomedical science. So, such complicated information must be conveyed by a report that is easily readable and efficient. Importance of Writing a Technical Report 1. Efficient communication Technical reports are used by industries to convey pertinent information to upper management. This information is then used to make crucial decisions that would impact the company in the future. 2. Evidence for your work Most of the technical work is backed by software. However, graduation projects are not. So, if you’re a student, your technical report acts as the sole evidence of your work. It shows the steps you took for the research and glorifies your efforts for a better evaluation. 3. Organizes the data A technical report is a concise, factual piece of information that is aligned and designed in a standard manner. It is the one place where all the data of a project is written in a compact manner that is easily understandable by a reader. 4. Tool for evaluation of your work Professors and supervisors mainly evaluate your research project based on the technical write-up for it. If your report is accurate, clear, and comprehensible, you will surely bag a good grade. A technical report to research is like Robin to Batman. Best results occur when both of them work together. So, how can you write a technical report that leaves the readers in a ‘wow’ mode? Let’s find out! How to Write a Technical Report? Approach When writing a technical report, there are two approaches you can follow, depending on what suits you the best. • • Top-down approach- In this, you structure the entire report from title to sub-sections and conclusion and then start putting in the matter in the respective chapters. This allows your thought process to have a defined flow and thus helps in time management as well. Evolutionary delivery- This approach is suitable if you’re someone who believes in ‘go with the flow’. Here the author writes and decides as and when the work progresses. This gives you a broad thinking horizon. You can even add and edit certain parts when some new idea or inspiration strikes. Structure A technical report must have a defined structure that is easy to navigate and clearly portrays the objective of the report. Here is a list of pages, set in the order that you should include in your technical report. Cover page- It is the face of your project. So, it must contain details like title, name of the author, name of the institution with its logo. It should be a simple yet eye-catching page. Title page- In addition to all the information on the cover page, the title page also informs the reader about the status of the project. For instance, technical report part 1, final report, etc. The name of the mentor or supervisor is also mentioned on this page. Abstract- Also referred to as the executive summary, this page gives a concise and clear overview of the project. It is written in such a manner that a person only reading the abstract can gain complete information on the project. Preface– It is an announcement page wherein you specify that you have given due credits to all the sources and that no part of your research is plagiarised. The findings are of your own experimentation and research. Dedication- This is an optional page when an author wants to dedicate their study to a loved one. It is a small sentence in the middle of a new page. It is mostly used in theses. Acknowledgment- Here, you acknowledge the people parties, and institutions who helped you in the process or inspired you for the idea of it. Table of contents– Each chapter and its subchapter is carefully divided into this section for easy navigation in the project. If you have included symbols, then a similar nomenclature page is also made. Similarly, if you’ve used a lot of graphs and tables, you need to create a separate content page for that. Each of these lists begins on a new page. Introduction- Finally comes the introduction, marking the beginning of your project. On this page, you must clearly specify the context of the report. It includes specifying the purpose, objectives of the project, the questions you have answered in your report, and sometimes an overview of the report is also provided. Note that your conclusion should answer the objective questions. Central Chapter(s)- Each chapter should be clearly defined with sub and subsub sections if needed. Every section should serve a purpose. While writing the central chapter, keep in mind the following factors: • • • • Clearly define the purpose of each chapter in its introduction. Any assumptions you are taking for this study should be mentioned. For instance, if your report is targeting globally or a specific country. There can be many assumptions in a report. Your work can be disregarded if it is not mentioned every time you talk about the topic. Results you portray must be verifiable and not based upon your opinion. (Big no to opinions!) Each conclusion drawn must be connected to some central chapter. Conclusion- The purpose of the conclusion is to basically conclude any and everything that you talked about in your project. Mention the findings of each chapter, objectives reached, and the extent to which the given objectives were reached. Discuss the implications of the findings and the significant contribution your research made. Appendices- They are used for complete sets of data, long mathematical formulas, tables, and figures. Items in the appendices should be mentioned in the order they were used in the project. References- This is a very crucial part of your report. It cites the sources from which the information has been taken from. This may be figures, statistics, graphs, or word-to-word sentences. The absence of this section can pose a legal threat for you. While writing references, give due credit to the sources and show your support to other people who have studied the same genres. Bibliography- Many people tend to get confused between references and bibliography. Let us clear it out for you. References are the actual material you take into your research, previously published by someone else. Whereas a bibliography is an account of all the data you read, got inspired from, or gained knowledge from, which is not necessarily a direct part of your research. Name: Description: ...
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